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Myanmar Grants Manager

The Grants Manager is responsible for day-to-day management and administration of Pact Myanmar’s grants program funded by all donors. He/she will work closely with G&C/HQ staff, finance managers, and program officers. The range of tasks will cover pre-award to close-out as outlined below.

RESPONSIBILITIES: I. Pre-Award • Work with Pact Myanmar Country Director and senior managers to select grantees for award under various projects but primarily those funded by the Global Fund. This will include the conduct of pre-award assessments to determine the responsibility of prospective grantees using Pact’s MCAT. • Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions. • In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:

 Selection of the proper award instrument  Cost analysis and budget negotiations  Preparation of negotiation memoranda  Complete submission of award documents for approval by the Director, G&C.

II. Post-Award • Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with other initiatives of regional grant advisors:

 Pact’s grants management policies and procedures  Policies and procedures for procurement under subgrants  Interpretation of regulations (22 CFR 226, 22 CFR 228, OMB Circular A-110 and A-122, ADS chapters, etc.)  Preparation of solicitations (RFA, APS)  Simplified grants  Modifications  Grantee monitoring

• Verify obligated funding available and data reported in the subgrant matrix for each project. • Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards:  Inventory of property in grantees’ custody  VAT reports of grantees  Audit reports of grantees  Other deliverables (programmatic and financial) of grantees

• Work with G&C/HQ to obtain prior approvals and waivers from clients required for administration of specific grants. • Monitor compliance with special award conditions by grantees. • Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the country representative and/or Director of Grants and Contracts for resolution. • Routinely monitor the maintenance and control of the archive of grants. • Ensure the final disposition of property acquired by grantee.

III. Procurement Under Grants • Prepare and/or review documentation (selection, choice of instrument) of purchase orders and contracts financed under grants. • Verify obligated funding available for purchase orders and contracts. • Verify completion and payment of final invoice.

IV. Training and Other Technical Assistance • Contribute to the development and delivery of training in grants management in the field. • Contribute to substantive discussions in the Grants Community of Practice.

QUALIFICATIONS: • Demonstrated solid knowledge of various donor regulations applicable to grants administration. • Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses. • Effective written and oral communications skills that are essential to building relationships with donors, host country counterparts, and partner organizations. • Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks. • Highly organized and able to develop and streamline systems for efficient conduct of day-to-day tasks. • Proficiency in word processing, spreadsheets and database skills. • High proficiency in English; language skills will be subject to testing. • Ability and willingness to travel.

Education and Experience Requirements:

• Bachelors Degree in a related business field or equivalent work experience • Eight (8) years experience managing the award and administration of subgrants funded by Global Fund, USAID, or international donors. • Strong knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228; will be subject to testing. • Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of grant programs. • Experience with livelihoods, disaster recovery or community-based development programming and experience working in Myanmar or a similar environment desirable.

Go to www.pactworld.org/cs/job_openings_list to apply online.

Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This document does not create an employment contract, implied or otherwise.