Pakistan Field BaseAdministrator

Position Duration: 12 months

ADMIN BASE:

The Support Administrator will be responsible for the human resource and financial management of the base, plus the training of local staff on ACF administrative procedures

Overall Objectives: • To ensure the proper follow up of the admin procedures and HR procedures in the mission and in the country. • To continue the training local staff in ACF administrative procedures • Additional support to the field bases in the country in administration as needed

Objective 1 : Management of the human resources of the base In liaison with Admin Co responsible for:

*  Participate in the recruitment of the administration staff of the bases *  Implementation of national human resources policy and procedures at base level * Payment of salaries, and taxes and social charges to the relevant authorities * Providing support and guidance to all managers in human resource management including, but not limited to, warnings, dismissals, recruitment, promotion, evaluation, resolution of conflicts. * Labour legislation – ensure compliance with national legislation (employment contracts, internal regulations, records of employment taxes and contributions, etc.) * Participate to the review of internal regulations and salary scale 

Objective 2 : Support the financial management of the bases In liaison with Admin Co responsible for: Cash Management :

*  Controlling bank transfers, money withdrawal, cash management  * Security of the money in the premises and during transfers * Treasury: cash flow, bank accounts, managing the cash ledgers in the field, following up of transfers- between the field and capital  * Ensure that cash counts are enacted daily and that amounts correspond to the accoutancy * Act as a signatory for the base bank account and validate treasury transfers for the base 

Accountancy and Finance:

* Accountancy: supervise monthly book-keeping and verify all accounting entries before transmitting the accountancy to the capital * Ensure the implementation of standard ACF Administration procedures * Ensure the proper management of finances on the base (under the supervision of Admin Co) including planning, authorization of expenses, and reporting. * Train on the administrative / financial capacity of the administration staff/expat of the bases on ACF procedures and the non admin staff when needed * Collaborate intensively with all departments to ensure the most effective management of the budget * Responsible for the financial authorization of the expenses done on the base  * Provide monthly commentary to Administration Coordinator on budgets concerning the base * Act as a financial and budgetary reference point for stakeholders in the base 

Objective 3 - To train national administration team in Sindh

* Train and continually develop the administrative / financial capacity of the administration staff in the base * Train the expatriates in financial / HR procedures (sensitization to budget follow-up, recruitment, evaluation, etc) in the bases * Audit as necessary 

Objective4 : - Assist the cash based intervention activities In liaison with Admin Co responsible for:

* Support the cash based intervention activities  * Work closely with the food security and logistic department to ensure the correct used of cash for the cash based intervention * Ensure good relation with the financial institutions to ensure the best support for the cash base intervention 

REQUIREMENTS:

* Experienced administrator in both finance and human resources * Experience using SAGA accounting software preferred * Degree in economy or finance * Experience in human resources management * Experience in finance management * High degree of independence * Rigor, organization, and attention to detail * Diplomacy, excellent communication skills * Good level of English * Ready to work as a team, and good communication skills