Finance Administrative Director - Emergency Response in Libya
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Finance/Admin Director will provide financial oversight and management of International Medical Corps operations and programs in Libya.
JOB SUMMARY
The Finance Administrative Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting in the country offices.
ESSENTIAL RESPONSIBILITIES
1. Accounting and Finance Management
• Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
• Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
• Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported
• Oversee training of finance staff and provide technical support to country program and logistics
• Supervise or prepare budgets
• Present & facilitate review of actual to budget expenditures with Country Director and Site Managers
• Provide recommendations for budget realignments as required
• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements
2. Human Resources Management
• Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations
• Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context
• Ensure compliance to local labor laws including contracts, compensation packages and working hours
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Collaborate with security officer/CD to maintain security of staff in the field locations
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff
3. Training/ Capacity Building
• Determine training needs for finance and human resources staff
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for expat and national staff
4. Working Relationships
• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated
• Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to country activities
• Interface with national government and relevant agencies to ensure compliance with varying government regulations
5. Representation
• Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Establish and update contact details of potential donors in-country
• Participate in donor meetings and communicate relevant information to HQ
• Work with key donor Staff to develop and maintain optimum financial and programmatic relationship
• Ensure maximum visibility of the agency amongst the NGO community
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
6. Security
• Ensures financial considerations are planned for and implemented as required at each security level
• Ensures application and compliance of security protocols and policies
• Sends copies of key internal documents to HQ for back-up
• Facilitates emergency and non-emergency security expenditures
Requirements
• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree.
• Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education
• Extensive experience in the administrative and financial management of overseas programs at the management level
• Extensive experience in working with computerized accounting systems, preferably ACCPAC
• Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors
• Experience in developing and managing procurement and logistical procedures and policies
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
• Strong writing and presentation skills
• Proven capabilities in leadership required
• Strong negotiation, interpersonal and organization skills
LANGUAGES
• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
• Ability to speak French and/or Arabic is a plus
CONDITIONS
• Accommodation, food and transportation provided by the organization
• Medical Evacuation service and competitive benefits provided by the organization
• Further information regarding security and situation on the field available during the interview process
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Finance/Admin Director will provide financial oversight and management of International Medical Corps operations and programs in Libya.
JOB SUMMARY
The Finance Administrative Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting in the country offices.
ESSENTIAL RESPONSIBILITIES
1. Accounting and Finance Management
• Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
• Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
• Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported
• Oversee training of finance staff and provide technical support to country program and logistics
• Supervise or prepare budgets
• Present & facilitate review of actual to budget expenditures with Country Director and Site Managers
• Provide recommendations for budget realignments as required
• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements
2. Human Resources Management
• Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations
• Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context
• Ensure compliance to local labor laws including contracts, compensation packages and working hours
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Collaborate with security officer/CD to maintain security of staff in the field locations
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff
3. Training/ Capacity Building
• Determine training needs for finance and human resources staff
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for expat and national staff
4. Working Relationships
• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated
• Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to country activities
• Interface with national government and relevant agencies to ensure compliance with varying government regulations
5. Representation
• Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Establish and update contact details of potential donors in-country
• Participate in donor meetings and communicate relevant information to HQ
• Work with key donor Staff to develop and maintain optimum financial and programmatic relationship
• Ensure maximum visibility of the agency amongst the NGO community
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
6. Security
• Ensures financial considerations are planned for and implemented as required at each security level
• Ensures application and compliance of security protocols and policies
• Sends copies of key internal documents to HQ for back-up
• Facilitates emergency and non-emergency security expenditures
Requirements
• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree.
• Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education
• Extensive experience in the administrative and financial management of overseas programs at the management level
• Extensive experience in working with computerized accounting systems, preferably ACCPAC
• Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors
• Experience in developing and managing procurement and logistical procedures and policies
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
• Strong writing and presentation skills
• Proven capabilities in leadership required
• Strong negotiation, interpersonal and organization skills
LANGUAGES
• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
• Ability to speak French and/or Arabic is a plus
CONDITIONS
• Accommodation, food and transportation provided by the organization
• Medical Evacuation service and competitive benefits provided by the organization
• Further information regarding security and situation on the field available during the interview process
How to apply
To officially begin the application process, please visit our website at www.InternationalMedicalCorps.org and complete the online employment application form found under the tab “Work with Us”. Find your desired position and complete the application by clicking on the title position.
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