Procurement and logistics Officer

UMATI, a member of International Planned Parenthood Federation (IPPF), is a leading non-profit Association providing Sexual and Reproductive Health and Rights (SRHR) Information and services including Family Planning and HIV/AIDS in Tanzania.
The Association has a long history of leadership in SRH program in the country including pioneering in Family planning (FP) services, SRHR programs for young people, integrated clinic and Community based service delivery approaches.
Accredited by IPPF in "'11, UMATI is a full member of the International Planned Parenthood Federation (lPPF) and is governed by a well established volunteer structure.
UMATI vision envisages a healthy Tanzanian society where all people, especially the young, exercise their rights to, and enjoy quality sexual and reproductive health, information and services and have the confidence and capacities to make a meaningful contribution to sustainable livelihoods. To meet this vision, the mission of UMATI is dedicated to improving the quality of life of all people, particularly the young through its programs, targeting youth aged from 10 to 24 years.
UMATI believes in and advocates for the right to informed choice for all and strives to ensure that the community has access to information and high-quality sexual and reproductive health (SRH) services. With its national coverage, providing services in urban and rural communities UMATI has a network of Clinics, Youth Centers and a large number of about 1,500
Community Based Service Providers (CBSPs)and a very close working relationship with the Government, Development partners, NGOs and the Communities.
As an Equal Opportunity Employer embracing the value of diversity in the workplace, UMATI wishes to recruit qualified and
experienced candidate to fill in the following vacant position;

Position : Procurement and logistics Officer
Reporting to: Executive Director
location : Dar es Salaam

Job Purpose :
The Procurement and Logistics officer is responsible for manasinB fosIsttcs operatIom. S!he is spedflcally responsible for planning, coordination and administration of procurement of supplies and services within the AssociatIon.

Responsibilities:
Prepare and implement annual procurement plan based on APB for all departments including preparation of the
tender documents and handling of the tendering process in accordance with existing regulations
Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that respective properties are insured against all hazards
Maintain all foreign and local purchases records for better feedback and management
Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
Reconcile monthly stock returns from UMATI operational areas and compite a summary
Ensure implementation of Association's Procurement Policy and Regulation
Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
Manage logistics procurement transactions filing system
Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
Serving as Secretary of the Tender Committee
Perform such other related duties as may be assigned

Qualifications/Experience Requirements:
A successful candidate must· possess a Bachelor's degree in Business Administration, Materials Management, logistics, and Procurement from an accredited academic institution.
At least 3 years work experience in a related field.
Membership in a Professional Procurement body '[desired].

Knowledge, Skills and Personal Attributes:
Knowledge of the Public Procurement Act 2004 and the Regulations, 2005
Ability to set clear objectives, schedules and performance standards
Experience in managing diverse procurement and logistics operations
Ability to work as a team
Computer skills related to materials management packages
Awareness of relevant technological solutions
Knowledge of cost control
Customer care skills
Excellent oral and written communication skills in both English and Swahili
Honest and trustworthy
 

APPLICATION INSTRUCTIONS:

Interested eligible candidates are invited to send their application letters enclosing their detailed CV, copies of relevant certificates, testimonials and contact information of three reliable referees including names, addresses, telephone/mobile numbers and email accounts. All applications should be addressed to the address below not later than 14 days from the date of the advert;
The Executive Director,
UMATI, P.O. Box 1372
DAR-ES-SALAAM

Applications received after the closing date will not be considered.

Only short listed candidates shall be contacted