Finance and Administration Officer
UMATI, a member of International Planned Parenthood Federation (IPPF), is a leading non-profit Association providing Sexual and Reproductive Health and Rights (SRHR) Information and services including Family Planning and HIV/AIDS in Tanzania.
The Association has a long history of leadership in SRH program in the country including pioneering in Family planning (FP) services, SRHR programs for young people, integrated clinic and Community based service delivery approaches.
Accredited by IPPF in "'11, UMATI is a full member of the International Planned Parenthood Federation (lPPF) and is governed by a well established volunteer structure.
UMATI vision envisages a healthy Tanzanian society where all people, especially the young, exercise their rights to, and enjoy quality sexual and reproductive health, information and services and have the confidence and capacities to make a meaningful contribution to sustainable livelihoods. To meet this vision, the mission of UMATI is dedicated to improving the quality of life of all people, particularly the young through its programs, targeting youth aged from 10 to 24 years.
UMATI believes in and advocates for the right to informed choice for all and strives to ensure that the community has access to information and high-quality sexual and reproductive health (SRH) services. With its national coverage, providing services in urban and rural communities UMATI has a network of Clinics, Youth Centers and a large number of about 1,500
Community Based Service Providers (CBSPs)and a very close working relationship with the Government, Development partners, NGOs and the Communities.
Finance and Administration Officer
Reporting to: Area/Zonal Manager
location : Moshi
Job Purpose :
The Finance and Administrative Officer shall be responsible for maintaining financial, accounting, administrative and personnel services in compliance with the internal and statutory financial and accounting policies and procedures.
Responsibilities:
Administer and monitor the financial system in order to ensure that the Association finances are maintained and accurate and timely manner
Ensure compliance with the internal and statutory financial and accounting policies and procedures
Ensure preparation of monthly/quarterly, half yearly and Annual reports
Ensure preparation of Projects financial reports
Assist in coordinating program events including logistic arrangements
Ensure collection and banking of the Clinic income
Administer payments for seasonal staff
Ensure regular maintenance and prompt repair of office equipments
Administer purchases of clinic consumables/expendables
Certification of bills and other claims for approval of payment
Communicate with suppliers, consultants on financial matters including follow up on payments to creditors and from
Carry out general office administration services including transport needs, staff leave roster.
Administer quality assurance of commodities.
Conduct commodities stock taking and reconciliation on monthly basis for control purposes.
To work with volunteer and staff in identifying lobbying and recruiting cooperate and Life Members of UMATI and utilizing them for Association benefit
Perform such other related duties as may be assigned
Qualifications/Experience Requirements:
A successful candidate must possess a Bachelor Degree in Commerce/Accounting. Membership in a Professional '
Accounting body (desired).
At least 3 years working experience in the related field ..
Knowledge, Skills and Personal Attributes:
Knowledge of computerized accounting programs
Knowledge of administration of employee benefits
Knowledge in managing donor funds
Excellent communication and interpersonal skills
Excellent computer literacy skills, including skills in Word, Excel, PowerPoint and Access databases
Excellent oral and written communication skills in both English and Swahili
Ability to work flexibly and to tight deadlines .
Understanding and experience of the voluntary sector
Honest and trustworthy
The Association has a long history of leadership in SRH program in the country including pioneering in Family planning (FP) services, SRHR programs for young people, integrated clinic and Community based service delivery approaches.
Accredited by IPPF in "'11, UMATI is a full member of the International Planned Parenthood Federation (lPPF) and is governed by a well established volunteer structure.
UMATI vision envisages a healthy Tanzanian society where all people, especially the young, exercise their rights to, and enjoy quality sexual and reproductive health, information and services and have the confidence and capacities to make a meaningful contribution to sustainable livelihoods. To meet this vision, the mission of UMATI is dedicated to improving the quality of life of all people, particularly the young through its programs, targeting youth aged from 10 to 24 years.
UMATI believes in and advocates for the right to informed choice for all and strives to ensure that the community has access to information and high-quality sexual and reproductive health (SRH) services. With its national coverage, providing services in urban and rural communities UMATI has a network of Clinics, Youth Centers and a large number of about 1,500
Community Based Service Providers (CBSPs)and a very close working relationship with the Government, Development partners, NGOs and the Communities.
Finance and Administration Officer
Reporting to: Area/Zonal Manager
location : Moshi
Job Purpose :
The Finance and Administrative Officer shall be responsible for maintaining financial, accounting, administrative and personnel services in compliance with the internal and statutory financial and accounting policies and procedures.
Responsibilities:
Administer and monitor the financial system in order to ensure that the Association finances are maintained and accurate and timely manner
Ensure compliance with the internal and statutory financial and accounting policies and procedures
Ensure preparation of monthly/quarterly, half yearly and Annual reports
Ensure preparation of Projects financial reports
Assist in coordinating program events including logistic arrangements
Ensure collection and banking of the Clinic income
Administer payments for seasonal staff
Ensure regular maintenance and prompt repair of office equipments
Administer purchases of clinic consumables/expendables
Certification of bills and other claims for approval of payment
Communicate with suppliers, consultants on financial matters including follow up on payments to creditors and from
Carry out general office administration services including transport needs, staff leave roster.
Administer quality assurance of commodities.
Conduct commodities stock taking and reconciliation on monthly basis for control purposes.
To work with volunteer and staff in identifying lobbying and recruiting cooperate and Life Members of UMATI and utilizing them for Association benefit
Perform such other related duties as may be assigned
Qualifications/Experience Requirements:
A successful candidate must possess a Bachelor Degree in Commerce/Accounting. Membership in a Professional '
Accounting body (desired).
At least 3 years working experience in the related field ..
Knowledge, Skills and Personal Attributes:
Knowledge of computerized accounting programs
Knowledge of administration of employee benefits
Knowledge in managing donor funds
Excellent communication and interpersonal skills
Excellent computer literacy skills, including skills in Word, Excel, PowerPoint and Access databases
Excellent oral and written communication skills in both English and Swahili
Ability to work flexibly and to tight deadlines .
Understanding and experience of the voluntary sector
Honest and trustworthy
APPLICATION INSTRUCTIONS:
Interested eligible candidates are invited to send their application letters enclosing their detailed CV, copies of relevant certificates, testimonials and contact information of three reliable referees including names, addresses, telephone/mobile numbers and email accounts. All applications should be addressed to the address below not later than 14 days from the date of the advert;
The Executive Director,
UMATI, P.O. Box 1372
DAR-ES-SALAAM
Applications received after the closing date will not be considered.
Only short listed candidates shall be contacted
The Executive Director,
UMATI, P.O. Box 1372
DAR-ES-SALAAM
Applications received after the closing date will not be considered.
Only short listed candidates shall be contacted
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