Overview: |
The Facilities Manager (EMEA) is responsible for supporting the Director, Logistics or Facilities Manager (Global) by managing Facilities & Real Estate in Europe, Middle East, & Africa, while supervising a staff of geographically separated office support personnel.
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Responsibilities: |
- Manage Property & Real Estate requirements for EMEA (new office locations, expansions , moves, and maintaining facilities )
- Supervise staff of office support personnel, providing leadership and direction
- Research and analyze new office locations including negotiating leases, for renewals, expansions, downsizing
- Effective management with timely and cost effective delivery of new offices and expansions in compliance within Bentley standards.
- Technical and financial evaluation regarding office real estate.
- Analyze headcount plans from various countries to plan for the offices.
- Work within lease administration portfolio (Virtual Premise), run reports to track real estate spend.
- Work with SAP purchasing application
- Monitor and assist with facilities procurement activities (related to office management and real estate)
- Work closely with all departments as well as external vendors to continually ascertain internal customer needs, ensuring delivery of services to meet these needs.
- Manage Facilities capital and expense budget
- Monitor fixed asset tracking according to company policies and procedures.
- Achieving financial and operational results based on the annual facilities plan / budget.
- Coordinate efforts that support the Corporate Real Estate and Facilities strategy (strategic and tactical facility planning).
- Coordination of various facilities assignments within the organization - oversee all in-house services, building management, internal moves, renovation and construction matters, postal system, reception, security access system, catering and cleaning services
- Develop and Document policies and procedures to ensure achievement of all quality objectives.
- Effective management of Facilities procurement practices including sourcing of goods and services, in accordance with Vendor Management Office for contract management and conformance with Bentley’s standards and procedures
- Assisting Human Resources to ensure compliance with local health, safety standards
- Keep Finance group informed and assist as needed for insurance requirements.
- Assist with preparation of the capital budget and fixed asset tracking system.
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Qualifications: |
Required Skills: - Basic Real Estate experience for office leasing in EMEA
- Lease and Contract Negotiation skills
- Ability to Supervise support personnel in remote offices
- Office manager background / abilities
- Oral and written communications skills including fluency in English
- Organized and analytical
- Ability to conduct research, organize information, report findings, and make recommendations
- Proficient in MS Word, Outlook, and Excel
- Ability to work well with outside vendors, internal customers, and corporate facilities team
- Written and spoken fluency in business level English
Desired Skills: - Computer skills and the ability to learn new applications
- Experience in office administration and customer service
- Detail oriented
- Basic knowledge of logistics
- Ability to set measurable goals and meet deadlines
Specific soft skills: - Dependability, honesty, integrity
- Be willing to accept new unfamiliar tasks or projects
- Be able to figure out how to get tasks done, asking for help when needed
- Keep manager informed of progress
- Take FULL responsibility for successful completion
- Can always be counted on to complete assigned tasks with minimal follow up
- Someone who likes to be challenged
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