Facilities/ Property Manager EMEA

Overview:

The Facilities Manager (EMEA) is responsible for supporting the Director, Logistics or Facilities Manager (Global) by managing Facilities & Real Estate in Europe, Middle East, & Africa, while supervising a staff of geographically separated office support personnel.

Responsibilities:

Manage Property & Real Estate requirements for EMEA (new office locations, expansions , moves, and maintaining facilities ) Supervise staff of office support personnel, providing leadership and direction Research and analyze new office locations including negotiating leases, for renewals, expansions, downsizing Effective management with timely and cost effective delivery of new offices and expansions in compliance within Bentley standards. Technical and financial evaluation regarding office real estate. Analyze headcount plans from various countries to plan for the offices. Work within lease administration portfolio (Virtual Premise), run reports to track real estate spend. Work with SAP purchasing application Monitor and assist with facilities procurement activities (related to office management and real estate) Work closely with all departments as well as external vendors to continually ascertain internal customer needs, ensuring delivery of services to meet these needs. Manage Facilities capital and expense budget Monitor fixed asset tracking according to company policies and procedures. Achieving financial and operational results based on the annual facilities plan / budget. Coordinate efforts that support the Corporate Real Estate and Facilities strategy (strategic and tactical facility planning). Coordination of various facilities assignments within the organization - oversee all in-house services, building management, internal moves, renovation and construction matters, postal system, reception, security access system, catering and cleaning services Develop and Document policies and procedures to ensure achievement of all quality objectives. Effective management of Facilities procurement practices including sourcing of goods and services, in accordance with Vendor Management Office for contract management and conformance with Bentley’s standards and procedures Assisting Human Resources to ensure compliance with local health, safety standards Keep Finance group informed and assist as needed for insurance requirements. Assist with preparation of the capital budget and fixed asset tracking system.

Qualifications:

Required Skills: Basic Real Estate experience for office leasing in EMEA Lease and Contract Negotiation skills Ability to Supervise support personnel in remote offices Office manager background / abilities Oral and written communications skills including fluency in English Organized and analytical Ability to conduct research, organize information, report findings, and make recommendations Proficient in MS Word, Outlook, and Excel Ability to work well with outside vendors, internal customers, and corporate facilities team Written and spoken fluency in business level English Desired Skills: Computer skills and the ability to learn new applications Experience in office administration and customer service Detail oriented Basic knowledge of logistics Ability to set measurable goals and meet deadlines Specific soft skills: Dependability, honesty, integrity Be willing to accept new unfamiliar tasks or projects Be able to figure out how to get tasks done, asking for help when needed Keep manager informed of progress Take FULL responsibility for successful completion Can always be counted on to complete assigned tasks with minimal follow up Someone who likes to be challenged

Facilities/ Property Manager EMEA