Planning and Coordination Officer

Vacancy No: RAPS/1/2015/DCOMM/02 Title: Planning and Coordination Officer Grade: P.4 Contract type: Fixed-Term Appointment	Date: 26 March 2015 Application Deadline (midnight Geneva time) 26 April 2015 (11 day(s) until closing deadline) Currently accepting applications   Organization unit:   DDG/MR DCOMM Duty Station:  Geneva, Switzerland
General introduction The following are eligible to apply: - ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. - External candidates. Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage. In accordance with the Staff Regulations and letters of appointment, successful candidates for positions in the Professional category would be expected to take up different assignments (field and Headquarters) during their career, the desirable length of an assignment in any specific position being two to five years, following which the incumbent should be willing to move to another assignment and/or duty station. Within the context of the Office's renewed efforts to promote mobility, staff members seeking mobility are encouraged to apply to vacancies. Mobility will be given special consideration at the screening and evaluation stages. The specific language requirements for this position are detailed hereunder. Candidates whose mother tongue is not one of the ILO working languages (English, French and Spanish) shall possess a fully satisfactory working knowledge of at least one of the working languages in order to apply. If appointed, and if so required as per the position requirements, they may be required to acquire a working knowledge of a second working language during their initial years of service in the Office. The ILO values diversity among its staff. We welcome applicants from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to erecruit@ilo.org . Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries is in Appendix I. Successful completion of the Assessment Centre is required for all external candidates. Conditions of employment are described in Appendix II.
INTRODUCTION The position is located within the Director's Office of the Department of Communication and Public Information (DCOMM). DCOMM is responsible for strategic leadership of the communication function at the ILO, promoting through targeted and tailored communications the work of the ILO, in particular the contribution the Organization makes to the realization of social justice through its Decent Work Agenda. The Planning and Co-ordination Officer will work in close liaison with DCOMM's management team, the Director-General's Cabinet, the Policy departments and the regions to develop the ILO global communication calendar, including the elaboration of the ILO's public messaging. In addition, the incumbent will co-ordinate the delivery of the global communication strategy within DCOMM, across technical units and the field offices and track progress through a "dashboard" of performance indicators. The Planning and Coordination Officer will report to the Director of DCOMM.
Description of Duties Specific duties 1. Advise managers on progress in the implementation of the ILO global communication strategy. Compile and analyse quarterly performance indicators and advise managers on remedial action as appropriate. 2. Develop the ILO annual Communication Guidance, working in close collaboration with the heads of policy departments, Cabinet and the regions to identify the main communication priorities for the year. Work with policy leads and the field to develop the ILO global communication calendar, facilitating negotiation between policy leads where necessary to ensure main report launches and high-profile activities maximize visibility for the ILO's work and do not compete with one another. 3. Provide technical advice to policy departments and regions on the development of specific communication plans, ensuring that they conform to the values and goals of the ILO global communication strategy. Be their first point of contact on communications issues. 4. Develop innovative tools and processes to build communications capacity at the regional and local levels. Identify needs and commission and oversee the development of materials (e.g. master classes) to be made available on the communication collaborative space. Coordinate the global network of regional communications focal points. 5. Take the lead in planning ILO participation in UN-system communication activities, in close collaboration with relevant policy departments and field offices and in liaison with UN counterparts. 6. Provide advice on strategic communications and coaching to regions as required, especially in the context of emergency or crisis situations. 7. Monitor trends in, and the public conversation on, the world of work, and advise management on the positioning of the ILO and its messaging. 8. Assist the Director by drafting reports, briefings and other documents as may be required by the Director in connection with the implementation of the ILO's global communication strategy. These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties: 1. Cover the work of a programme or group of programmes, identify public information needs and opportunities, and develop communication/public information strategies. 2. Write, edit and revise material for distribution, ensuring conformance to approved information policies and standards as well as professional journalistic style, accuracy and objectivity. 3. Provide technical advice to senior officials and/or public information staff in the field on the most effective public information and communication methods and approaches. 4. Coordinate and ensure the dissemination of publications and promotional materials. Contribute to multi-media and other promotional campaigns and special events. 5. Administer the computerized needs of the department, prepare materials for the internet and web-sites, and develop and maintain media and other contacts lists. 6. Act as spokesperson for the programme area(s) and the department at public information meetings, conferences and press briefings. Make presentations to various groups on the activities of the organization.
Required Qualifications
Education Advanced university degree in communications, journalism, international relations, liberal arts or other relevant discipline, or its equivalent.
Experience Seven years of professional experience in journalism, public information or related fields of work of which at least three years at the international level.
Languages (See also above) Excellent command of English and excellent command of another working language (French, Spanish).
Competencies  In addition to the ILO core competencies, this position requires: Technical competencies - In depth knowledge of the organization's mandate and its programme of activities. Ability to lead a team and to supervise staff. Excellent analytical skills. Demonstrated ability to develop and oversee a public information/communication programme of activities. Sound political judgement. Creativity. Good negotiating skills. Ability to conduct interviews. Ability to work under pressure and to meet strict deadlines. Behavioural Competencies - Proven writing skills; accuracy and objectivity: Ability to produce content under tight deadlines; Desire to take the initiative in suggesting ideas for the ILO's communications; Awareness of the needs and interests of international audiences; Awareness of tools and techniques for digital content creation, including social media, blogs and mobile; Knowledge of content-management systems and database applications; Good interpersonal skills, including the ability to negotiate; Demonstrable commitment to a culture of coordinated and collaborative working; Knowledge of industry standards and best practice on issues of taste & decency; privacy; use of user-generated content, and the like; Interest in and understanding of world of work issues generally; Ability to work in a multicultural environment. Gender-sensitive behaviour and attitudes are also required.
Additional Information: Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place between May and August 2015. Candidates are requested to ensure their availability should they be short listed for further consideration.
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR WRITTEN TEST.
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
APPENDIX I
Angola Antigua and Barbuda Armenia Austria Azerbaijan Bahamas Bahrain Barbados Belize Botswana Brazil Brunei Darussalam Cabo Verde, Republic of Cambodia Chad China Congo Cyprus Czech Republic Democratic Republic of Timor-Leste Djibouti Equatorial Guinea Eritrea Gabon Gambia Georgia Grenada Guatemala Guyana Haiti Iceland Indonesia Iraq Japan Kazakhstan Kiribati Kuwait Kyrgyzstan Latvia Liberia Libya Maldives, Republic of the Malta Marshall Islands Montenegro Mozambique Namibia Nicaragua Oman Palau Panama Papua New Guinea Paraguay Poland Qatar Republic of Korea Russian Federation Saint Kitts and Nevis Saint Lucia Saint Vincent and the Grenadines Samoa San Marino Saudi Arabia Seychelles Sierra Leone Singapore Slovakia Solomon Islands Somalia South Sudan, Republic of Suriname Swaziland Tajikistan Turkey Turkmenistan Tuvalu United Arab Emirates United States of America Uzbekistan Vanuatu Yemen
APPENDIX II CONDITIONS OF EMPLOYMENT
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. - The first contract will be issued for a twelve-month period (for Geneva-based positions) and a twenty-four month period (for non Geneva-based positions) - A successful external candidate will be on probation for the first two years of assignment. - Any extension of contract beyond the probation period is subject to satisfactory conduct and performance. Grade: P.4 Salary and post adjustment (with dependants) US$ Salary Minimum 72605 rising to Maximum 94720 Post adjustment for Geneva Minimum 71878 Maximum 93772 Salary and post adjustment (without dependants) US$ Salary Minimum 67611 Maximum Maximum 87613 Post adjustment for Geneva Minimum 66934 Maximum 86736
Please note that the above salary levels are determined according to the criteria established by the International Civil Service Commission. The ILO is international public sector employer and salary and other employment conditions are not negotiable. Other allowances and benefits subject to specific terms of appointment: Children's allowance (except for the first child if the dependent rate of salary is paid in respect of that child); Children's education grant (per child per year); Pension and Health Insurance schemes; 30 working days' annual leave; Assignment Grant; Entitlement to transport expenses of personal effects; Repatriation Grant; Home-leave travel with eligible dependants every two years; Rental subsidy (if applicable). Recruitment is normally made at the initial step in the grade. Salaries and emoluments are exempt from taxation by the Swiss authorities and, on the basis of international agreements or national law relating to presence or residence abroad, are generally exempt from taxation by other governments. In the absence of exemption, in most cases tax paid will be reimbursed in accordance with an ILO document which will be supplied upon request. While the successful candidate will be initially working in Geneva, he/she may be assigned to any duty station designated by the Director-General of the ILO.
Please note that all candidates must complete an on-line application form. To apply, please visit ILO's e-Recruitment website at: erecruit.ilo.org. The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants. Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.