Monday, January 2, 2017

Junior Officer, Events – Congress Program

ICLEI - Local Governments for Sustainability is the leading global network of over 1,500 cities, towns and regions committed to building a sustainable future. By helping the ICLEI Network to become sustainable, low-carbon, ecomobile, resilient, biodiverse, resource-efficient, healthy and happy, with a green economy and smart infrastructure, we impact over 25% of the global urban population. 

In order to support the implementation of the upcoming Resilient Cities Congress 2017 we are offering the following position:

Junior Officer, Events – Congress Program

The successful candidate will be a part of the international ICLEI World Secretariat team based in Bonn, Germany and will be placed within the ICLEI Capacity Center. The Capacity Center integrates a diverse set of competencies, including event management, into one comprehensive team of solution providers for ICLEI’s global and regional work with member cities and partners. 

The Junior Officer, Congress Program will support the Capacity Center’s work on planning, preparing and implementing ICLEI’s international conferences and events with a focus on program development and speaker coordination. In particular, the position will support Resilient Cities 2017, the 8th Global Forum on Urban Resilience and Adaptation to climate change to be held from 4 to 6 May 2017 in Bonn, Germany (see for more information about the previous editions). 
Subject to satisfactory performance, the selected candidate will continue to support the program development of the ICLEI World Congress 2018 to be held in Montreal, Canada in June 2018 (see for information on the previous edition in Seoul).

Main tasks:

The Junior Officer, Congress Program will assist particularly with the following tasks: 

Program implementation
• screening and selection of congress contributions 
• speaker invitations and communications
• support database entries of partners and contributors
• drafting and editing session descriptions
• preparing speaker and congress materials including editing and layout of publications
• design of session formats and methodologies in cooperation with speakers, event officers, and service providers
• delivery of congress sessions in cooperation with congress volunteers and service providers
• organization of special congress elements (e.g. workshops, trainings, site visits, posters, side events) with selected cities and/or partners
• edit database entries of partners and contributors 

Marketing and Publications 
• outreach and communications to partners and local governments
• preparing communications and promotional materials including announcements, flyers, social media posts, mailings, and brochures 
• update and content generation for and maintenance of congress websites with a focus on program webpages

Additional tasks
• reporting activities during and after the congress 
• post-congress follow up
• general congress implementation in cooperation with program and event officers
• general support to the Events Team and Capacity Center team as needed


Main requirements:
• Degree in a relevant subject such as Event Management, Communications, Environmental or Urban Studies, Social Sciences, Administration or similar 
• At least one-year of professional experience in event organization, preferably with a focus on speakers invitation, content and editing
• Excellent editing and writing skills in English and additionally in one of the following languages: French, Spanish, Mandarin or Korean
• Excellent communication style, orally and in writing Confident user of Microsoft Office. Some previous experience with databases, web editing tools (Wordpress, Typo3 or other CMS), desktop publishing software (especially InDesign) and social media. 

• Interest in the areas of cities and local governments, urban planning & management, environmental sustainability, disaster risk reduction and resilience, climate change impacts and adaptation
• Full work proficiency of further languages, especially Japanese or Portuguese

Behavioral competences:
• Highly organized working style 
• Creative and pro-active work attitude

Terms and conditions
• The position is available from February 2017 at the ICLEI World Secretariat in Bonn, Germany. The duration is planned until 31 July 2018. 
• The position will report to the Officer, Resilient Cities (Feb 2017 – July 2017) and the ICLEI World Congress Manager (July 2017 to July 2018) 
• The position will work in close collaboration with the Resilient Cities and, later, will work as part of the World Congress team. 
• Workings hours: 40/week
• 30 days of paid leave per year
• Salary: 21,000 – 25,000 Euro per annum before taxes
• Working language: English
• Due to legal requirements, applicants must be eligible to obtain the appropriate work permit for Germany prior to the start of the position.

By email to Please include “Junior Officer, Congress Program” in the subject line and send us: 
• letter of motivation
• CV (max 3 pages)
• indication of citizenship (and if non-EU, whether holder of a work permit for Germany)
• indication of earliest and latest starting date

Please note that applications received after the deadline will not be considered. 

In order to support the evaluation via interview, shortlisted candidates might be required to undergo a written test relevant to the job content prior to the interview. 

Kindly note, that applications are reviewed continuously upon arrival, therefore submitting your application as soon as possible is advisable. 

The ICLEI World Secretariat shall only contact those applicants shortlisted for this position.

Deadline for application: 8 January 2017

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