Chief Budget Officer (Policies and Processes)

• Grade: PL3
• Position N°: 0716
• Reference: ADB/11/24
• Publication date: 07/03/2011
• Closing date: 25/03/2011

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Objectives

The primary role of the Programming and Budget Department (COBS) is to coordinate the planning, implementation and monitoring of Bank-wide programming and budgeting processes.

Duties and responsibilities

Under the general supervision of the Director, the Chief Budget Officer (Policies and Processes) is responsible for planning, organizing, coordinating and leading the activities of the Policies and Processes Section of COBS. His/her duties include:

• Coordinate the provision and deployment of analytical tools to assess:
  • The alignment of budget submissions with institutional priorities and in the production of arbitration reports to facilitate decision making at Senior Management level, and
  • Resource implications of Institutional Initiatives;
• Coordinate the assessment of the reasonableness of budget submissions based on historical data, and Work Programmes data collected in the Strategic Resource Assessment Software (SRAS – SQL Database) as well as actual execution data in the Bank Group Enterprise Resource Planning (SAP) system;
• Coordinate the preparation and submission of pertinent information, as input to the Multi-Year Programme and Budget Document (PBD), based on quantitative budget data maintained in SRAS & SAP;
• Ensure the control, consolidation, storage and maintenance of all information related to budget preparation for the past, present and future years;
• Coordinate an enhanced Budget Policies and Processes environment:
  • In line with approved Budget Reforms; and/or
  • Based on input from the budget-user community within the Bank; and/or
  • Emanating from active benchmarking/best practice identification among other MDBs & IFIs;
  • Ensure its integration with cross-cutting processes: including HR planning, Operations Programming, Support Departments activities, etc.;
• Continuously review and enhance policies and processes related to Resource management activities (such as transfers, object maintenance, staff planning, policies or guidelines related to special initiatives, capital budget, etc.);
• Coordinate the periodic review of the regulatory frameworks and institutional governance of Bank Group Resources management;
• Coordinate budget processes enhancements/improvements, in line with of existing policies and future policy changes;
• Ensure adequate provision of first line user support roles by ensuring:
  • Adequate maintenance of SAP-CO system; and
  • Master data the integrity;
• Ensure budget controls enhancements, budget reconciliation (including SAP-FI/CO), and ensure the overall reliability of Budget information system;
• Coordinate all SAP-CO user related activities (including systems enhancements and upgrades, carry over, budget loading and update, staffing control, budget transfers, CO-HR, FCR, etc.);
• • Coordinate activities relating to the implementation and maintenance of Activity Time Recording System (ATRS) and associated Cost Accounting System (CAS);
• • In close collaboration with the Finance Complex, coordinate the development, implementation and maintenance of a robust Bank Group Cost Sharing Formula.

Selection Criteria

Including desirable skills, knowledge and experience

• A minimum of a Master’s degree (or its equivalent) in finance, Business Administration, IT / optimization with preferably a membership of an internationally recognized professional planning and budgeting body or any other relevant discipline;
• Preferably a minimum of 7 years of highly relevant experience in resources and IT programs’ management of which 5 years are in planning and budgeting, and of which 3 years are at international level;
• Demonstrated strategic vision to provide leadership in the development of policies, budget directions, new approaches and methodologies in the planning, programming and budgeting areas;
• Capacity to diagnose and resolve multiple, concurrent problems; a conceptual and strategic analytical capacity to understand the competing requirements of operations and program activities;
• High level skills in communication and negotiation as well as ability to build partnership with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the institution;
• Demonstrated ability to guide, lead and motivate a group of professional and support staff to manage and deliver work programme, ad-hoc assignments and special projects in effective and efficient way;
• Competence in the use of SAP Applications and standard MS office applications (Word, Excel, Access, and PowerPoint) and SQL; with good knowledge of management accounting and systems applications for financial reporting;
• Excellent written and verbal communications in English or French with a working knowledge of the other.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs