Logistics & Admin Coordinator

Living Fund is looking for a qualified & motivated committed person to with working with the vulnerable in society to fill the position of Logistics & Admin Coordinator based in Juba with travel to programme location and operations.

The Job is to Plan, direct and co-ordinate the operations of projects & programme and maintain systems and procedures for operating efficiency. Manage staff for optimum performance for living Fund

Responsibilities

Under the supervision of the Country Director, the Logistics & Admin Coordinator is responsible for the following duties:

Prepare logistics and support plans, deployment timelines and budget requirements for planned or new operations;

Develop logistical plans for existing operations;

Develop logistics contingency plans;

Develop plans for downsizing or liquidation;

Develop and implement methodologies and tools to enable effective execution of logistic plans;

Formulate Standard Operating Procedures;

Manage logistics operations, including, material and personnel;

Ensure timely, accountable and cost-effective delivery cargos and personnel;

Ensure that supervised staff members are adequately trained and cross-trained; Identify additional training needs to achieve high working standards; Coordinate and provide logistics support to ongoing air, land, river or rail operations;

Ensure that logistics requirements take account of gender-specific needs; Coordinate logistics activities with procurement, finance, humanitarian affairs and other substantive units;

Develop and implement Logistics support policy, procedures and methodologies to the common benefit of all mission units;

Prepare reports on personnel and material movements and other operational logistics issues; Participate in technical survey missions for new missions and; Identify, plan and manage special logistics operations;

Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained; Prepare logistics preparedness reviews

Guide and supervise the work of new/junior logistics officers or staff; Assume responsibilities of certifying officer upon request; Perform other related tasks as required.

Competencies

Professionalism - Strong personal initiative and willingness to accept responsibilities; comprehensive grasp of logistics operations and practices; ability to deploy to remote locations and to operate independently in austere environment on short notice for limited duration; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Leadership - Ability to manage and mentor a technical team by demonstrating leadership. Communication - Good communication skills including ability to prepare and present concise oral and written logistics operations reports, briefings, updates and other documentation; ability to conduct meetings. Management - Demonstrated management skills. Planning and Organizing - Ability to establish priorities and to plan, coordinate and monitor work plans. Judgment/Decision Making - Sound judgment in applying technical expertise to resolve a rank of issues/problems. Client Orientation - Good negotiating skills and ability to influence others to reach agreement. Technological Awareness - Ability to develop and operate common database software, spreadsheet, project management applications and complex text documents. Teamwork - Good interpersonal skills; ability to lead teamwork sessions; demonstrated ability to develop and maintain effective working relationships with logistic counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

QUALIFICATIONS

Education

A first level university degree with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc. may be accepted in lieu of the advanced university degree including excellent score on independent cognitive ability psychometric testing.

Work Experience

At least 3 years of progressively responsible experience in logistics operations. Experience in International administration is an asset.

Languages

Fluency in spoken and written English knowledge of Arabic is an

Advantage and sometimes a requirement. Fluency in the local language may be essential.

Remuneration:

Euro 2650pm to 3450pm based on experience and academic qualification.

Medical & Group life insurance.

Rest & Recuperation (R&R) after every six week in field location.

To apply send application letter and detailed CV to hr@livingfund.orgThis e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Application deadline is 15th March 2011.
Only Short Listed candidates will be contacted. Living Fund is an equal opportunity employer and female candidate are encouraged to apply.