Office Manager, Cairo, Egypt
Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. MSI is part of Coffey International Development, a global international development consulting firm. Together with Coffey ID, MSI now has more than 1,500 development professionals worldwide, a corporate presence in 11 countries and manages more than 200 projects worldwide. It currently manages more than 20 long-term projects in countries, including Iraq, Sudan, Colombia and Russia. Broadly, MSI implements a range of analytical and field projects in its core technical areas, including democracy and governance, strategic management and performance improvement, organizational capacity building, human development and natural resource management. For more information on MSI, please visit our website at www.msiworldwide.com.
Project/Proposal Summary:
This three-year Civil Society Task Order aims at providing technical support to USAID/Egypt in managing the civil society portfolio activities and strengthening the capacity of Egyptian civil society organizations and the Civil Society Sector at large.
Position Summary:
MSI is seeking an Office Manager to provide administrative management to the Egyptian Civil Society Support project (ECSS). The Office Manager is a full-time position based in the ECSS field office in Cairo, Egypt. The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager will report to the Chief of Party and Deputy Chief of Party on all functions related to administration, HR, and finance of program activities.
**Please note: This is a local position. Only candidates with Egyptian citizenship will be considered.
Responsibilities:
• Plan and implement events, meetings, and workshop logistics;
• Organize office operations and procedures;
• Write/edit program materials as needed; draft and prepare correspondence to respond to inquiries;
• Supervise the housekeeping activities of the staff quarters and offices;
• Coordinate the asset inventory process; review and approve supply requisitions; maintain and replenish inventory; manage and oversee activities related to logistical and procurement support for the project;
• Support senior management in meeting USAID administrative requirements;
• Maintain detailed and organized records/files of program information;
• Train, as necessary, staff and partners in aspects related to office administration;
• Maintain office calendar, schedule meetings, take meeting minutes;
• Serve as first point of contact for the office: welcome visitors, screen and place telephone calls;
• Arrange field site visits with staff and official visitors as well as international travel and logistics for team members and official visitors;
• Maintain time and attendance records; prepare and update leave schedules; prepare travel vouchers, travel requests, work orders, purchase orders, and other documentation as needed;
• Perform other administrative and clerical duties as needed.
Qualifications:
• University degree in financial management, accounting, business administration, or related field;
• 2-3 years professional experience in project administration and finance;
• Knowledge of USAID rules and regulations is required;
• Previous experience working with NGOs or international companies is highly desired;
• Proficiency in MS Office and ability to use the internet is required;
• Fluency in Arabic and English;
• Strong organizational and time management;
• Ability to balance multiple priorities;
• Ability to maintain confidential information and work with a wide variety of people;
• Superior written and verbal communication skills;
• Interest in international development preferred;
• General knowledge of USAID regulations, procedures and practices preferred.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
To apply, please visit our website: http://www.msiworldwide.com.
Project/Proposal Summary:
This three-year Civil Society Task Order aims at providing technical support to USAID/Egypt in managing the civil society portfolio activities and strengthening the capacity of Egyptian civil society organizations and the Civil Society Sector at large.
Position Summary:
MSI is seeking an Office Manager to provide administrative management to the Egyptian Civil Society Support project (ECSS). The Office Manager is a full-time position based in the ECSS field office in Cairo, Egypt. The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager will report to the Chief of Party and Deputy Chief of Party on all functions related to administration, HR, and finance of program activities.
**Please note: This is a local position. Only candidates with Egyptian citizenship will be considered.
Responsibilities:
• Plan and implement events, meetings, and workshop logistics;
• Organize office operations and procedures;
• Write/edit program materials as needed; draft and prepare correspondence to respond to inquiries;
• Supervise the housekeeping activities of the staff quarters and offices;
• Coordinate the asset inventory process; review and approve supply requisitions; maintain and replenish inventory; manage and oversee activities related to logistical and procurement support for the project;
• Support senior management in meeting USAID administrative requirements;
• Maintain detailed and organized records/files of program information;
• Train, as necessary, staff and partners in aspects related to office administration;
• Maintain office calendar, schedule meetings, take meeting minutes;
• Serve as first point of contact for the office: welcome visitors, screen and place telephone calls;
• Arrange field site visits with staff and official visitors as well as international travel and logistics for team members and official visitors;
• Maintain time and attendance records; prepare and update leave schedules; prepare travel vouchers, travel requests, work orders, purchase orders, and other documentation as needed;
• Perform other administrative and clerical duties as needed.
Qualifications:
• University degree in financial management, accounting, business administration, or related field;
• 2-3 years professional experience in project administration and finance;
• Knowledge of USAID rules and regulations is required;
• Previous experience working with NGOs or international companies is highly desired;
• Proficiency in MS Office and ability to use the internet is required;
• Fluency in Arabic and English;
• Strong organizational and time management;
• Ability to balance multiple priorities;
• Ability to maintain confidential information and work with a wide variety of people;
• Superior written and verbal communication skills;
• Interest in international development preferred;
• General knowledge of USAID regulations, procedures and practices preferred.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
To apply, please visit our website: http://www.msiworldwide.com.
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