Procurement Officer American Red Cross
SPECIFIC DUTIES
Under the supervision of the Procurement Manager, the Procurement Officer is responsible for the following duties:
Coordinates all office procurements of services and commodities
Plans, prioritizes, assigns, supervises and reviews work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services. Requires extensive knowledge of policies, procedures and practices.
Participates in the decisions in Human Resources activities in regards to the procurement department: assist the procurement manager in recruiting and selection, hiring and termination, training, professional development, mentoring, counselling, performance evaluations.
Responsible for departmental administrative issues such as maintaining/revising policies and procedures and supplier list, provides weekly and monthly report on the procurement status to all the ARC departments. Reporting monthly volume processing and contract plan utilization.
Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals. Assists departments with specification development, drafts RFP, obtains approval, serves on evaluation committee.
Monitors and obtains best price for office expenditures. Ensures the payment of invoices and direct purchasing through petty cash or working advance expenditures for office. Negotiates the contracts with the suppliers.
At the absence of Procurement Manager - represents department at various meetings with, ARC Departments, external agencies, professional organizations, and other groups. Develops and delivers speeches, presentations, and training as required. Corresponds with same groups.
With the support from Procurement Manager - reviews, analyzes and approves all purchases where award is not made to the low bidder to ensure justification exists and policy is followed. Reviews, analyzes, researches and approves purchases of a non-competitive nature.
Assists the Procurement Manager in resolving the problems concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.
Drafts and reviews contracts/agreements to ensure compliance with the ARC requirements, proposes alternate language, requests revisions, negotiates terms and conditions, and recommends execution.
Meets with or speaks to interested vendors concerning potential source for supply and service. Develops and maintains an effective working relationship with vendors and fosters relations between suppliers.
QUALIFICATIONS
Computer proficiency in MS Office applications
University Degree in the related field
Experience in procurement, contracting
Have excellent communication skills
Leadership skills, teamwork and relationship building
Able to prioritize and meet deadlines
Flexible and adaptable to changing working conditions
Experience of working for the Red Cross/Red Crescent or other international humanitarian organization
Experience in humanitarian relief and emergency response programs
Willing and able to travel whenever required for work purposes
Speak French
Speak Creole
Speak English
This position is open only for haitain people
Reference: procurement Officer/Logistic
or send it at amcrosshaiti@gmail.com
Under the supervision of the Procurement Manager, the Procurement Officer is responsible for the following duties:
Coordinates all office procurements of services and commodities
Plans, prioritizes, assigns, supervises and reviews work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services. Requires extensive knowledge of policies, procedures and practices.
Participates in the decisions in Human Resources activities in regards to the procurement department: assist the procurement manager in recruiting and selection, hiring and termination, training, professional development, mentoring, counselling, performance evaluations.
Responsible for departmental administrative issues such as maintaining/revising policies and procedures and supplier list, provides weekly and monthly report on the procurement status to all the ARC departments. Reporting monthly volume processing and contract plan utilization.
Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals. Assists departments with specification development, drafts RFP, obtains approval, serves on evaluation committee.
Monitors and obtains best price for office expenditures. Ensures the payment of invoices and direct purchasing through petty cash or working advance expenditures for office. Negotiates the contracts with the suppliers.
At the absence of Procurement Manager - represents department at various meetings with, ARC Departments, external agencies, professional organizations, and other groups. Develops and delivers speeches, presentations, and training as required. Corresponds with same groups.
With the support from Procurement Manager - reviews, analyzes and approves all purchases where award is not made to the low bidder to ensure justification exists and policy is followed. Reviews, analyzes, researches and approves purchases of a non-competitive nature.
Assists the Procurement Manager in resolving the problems concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.
Drafts and reviews contracts/agreements to ensure compliance with the ARC requirements, proposes alternate language, requests revisions, negotiates terms and conditions, and recommends execution.
Meets with or speaks to interested vendors concerning potential source for supply and service. Develops and maintains an effective working relationship with vendors and fosters relations between suppliers.
QUALIFICATIONS
Computer proficiency in MS Office applications
University Degree in the related field
Experience in procurement, contracting
Have excellent communication skills
Leadership skills, teamwork and relationship building
Able to prioritize and meet deadlines
Flexible and adaptable to changing working conditions
Experience of working for the Red Cross/Red Crescent or other international humanitarian organization
Experience in humanitarian relief and emergency response programs
Willing and able to travel whenever required for work purposes
Speak French
Speak Creole
Speak English
This position is open only for haitain people
How to apply
Please submit your Resume at 22, rue Metellus (place Boyer)Petion-VilleReference: procurement Officer/Logistic
or send it at amcrosshaiti@gmail.com
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