Program Manager Infrastructures : Republic of South Sudan, Wau
Department: Programme
Position: Program Manager Infrastructures Contract duration: 6 months renewable Location: Republic of South Sudan, Wau Starting Date: July 2012
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org
II. Country Profile
Capital Office : Juba National Staff : 125 (average May 2011) Areas : 4 areas On-going programmes : 8 Budget : 5 M
Supporting the new state of South Sudan through basic agricultural, water and sanitation services - ACTED is committed to meeting the emerging needs and challenges of the new state of South Sudan through the provision of basic services. ACTED South Sudan focuses on agricultural support, provision of water and sanitation services and support for basic infrastructure to communities in transition, particularly those who have returned from Sudan. Community-based approaches, including Community-Led Total Sanitation and Cash for Work, are emphasized in order to support the most vulnerable households and promote local sustainability. ACTED is also working is working to react to new areas of need such as the refugee crisis’s in Upper Nile and Unity States, and the inter-tribal conflicts in Jonglei. ACTED is currently supporting refugee populations in Jamam camp as well as host populations, following massive displacement of populations from Sudan: camp coordination, delivery of basic goods and services, access to potable water, etc.
III. Position Profile
The Program Manager Shelter will contribute to the development of his project, which is a constitutive part of the country strategy, and subsequently manage its implementation.
- Ensure external representation of ACTED in relevant sectors
-Representation vis-à-vis provincial authorities: Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
-Representation vis-à-vis Donors: Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
-Representation vis-à-vis international organisations: Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies and all other inter-governmental institutions;
Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
- Project Cycle Management
-Project implementation: Plan the various stages of project implementation; Guide the implementation of the project and the methods of follow-up; Manage project finances, logistics and materials; Liaise with all internal and external counterparts of the project; Assess the activities undertaken and ensure efficient use of resources;
-Project reporting requirements: Set up a clear timeline of reports to be submitted to project Donors; Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up; Ensure adherence to FLAT procedures. More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
- Provide Relevant Technical Expertise
-Facilitate program development, through conceptualization, design, proposal and program initiation, with a particular focus on shelter construction, sanitary facilities, other infrastructure, i.e. warehouses, offices and/or community centers. -Develop strategies and initiatives to enhance and improve beneficiary selection processes. -Design technical manuals on approved and appropriate construction practice. -Line manage all shelter staff including foreman (s), monitors, mobilizers and ensure their facilitation and mentoring of program teams in the transition from emergency approaches to the establishment of community development approaches and partnerships. -Ensure that technical quality and standards are considered during project implementation: Collect technical information and analyse associated opportunities and risks; Identify relevant technical authorities and partners, and propose formal partnership and/or contracts. -Undertake quality control: Analyse technical added-value and project impact; Set up technical evaluation exercises during and following implementation.
- Oversee Program Staff and Security
-Guide and direct program staff: Organise and lead project coordination meetings; Prepare and follow work plans with each project member; Ensure a positive working environment and good team dynamics (solve out potential conflicts); Promote team working conditions in the limit of private life; Adapt the organigramme and ToRs of project personnel according to the project development; Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.); Ensure a building of capacity amongst technical staff in the relevant sectors.
-Contribute to the recruitment of expatriate staff: When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
-Oversee staff security: In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports; Contribute to the updating of the security guidelines in the project area of intervention; Ensure that security procedures are respected by each member of the project team.
- Identify Best Practices and Lessons Learned
Collect information and tools employed for project implementation; Draft memos detailing lessons learned and best practices identified during the project; Share such memos with internal and external partners; Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department.
IV. Qualifications:
- Masters degree;
- Excellent analytical skills;
- Excellent communication and drafting skills for effective reporting on programme financial performance;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Prior knowledge of the region an asset;
- Fluency in English required
- Ability to operate Microsoft Word, Excel and Project Management software
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : PMI/SSUD/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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