World Food Programme , Senior Logistics Assistant - Fleet
VACANCY ANNOUNCEMENT No 003/LOG/WFP12012
Title: Senior Logistics Assistant (Fleet)
Level: GS-6
Type of Appointment: Fixed-term appointment (FTA)
Duration:1 year (renewable based on level of performance and availability of funding )
Unit: Logistics
Duty Station: Kigali
Date of dosure: 06 July 2012
Under the overall supervision of the Deputy Country Director and direct supervision of the Head of Logistics, the incumbent will perform the following duties:
• Ensure the timely and cost effective delivery of food to targeted beneficiaries as per ap-proved project allocations;
• Coordinate all primary and secondary transport operations for WFP Rwanda, including monitoring private transporters performance against contractual obligations;
• Ensure that the capacities of contracted private transporters are suitable for WFP Rwanda\'s operational needs;
• Respond to commodity transport needs of the sub-offices by coordinating with transporters for the provision of sufficient and appropriate transport companies;
• Provide regular performance reports on contracted transporters;
• Maintain an updated shortlist of private transporters and their trucking capacities;
• Conduct regular market surveys of local transport companies and rates and maintain documented records of regular survey results;
• Address issues relating to transporter performance and seek timely and appropriate solutions to transport problems;
• Prepare loading plans and landside transport instructions and obtain the necessary approvals for the dispatch of commodities from WFP Kigali warehouse;
• Maintain records of all food dispatches from Kigali warehouse, ensuring that dispatch authorizations, landside transport instructions, loading plans , and dispatch waybills are appropriately filed and copies provided to the relevant units as necessary;
• Liaise with COMPAS and warehouse staff to verify the availability of food for planned dispatches, and to ensure that appropriate commodities and consignments are identified for dispatch;
• Follow up with the COMPAS and warehouse staff to ensure that the approved transport arrangements have been appropriately executed, documented and recorded;
• Liaise with LTSH staff regarding the costing of logistics transport operations and processing of transporter\'s invoices;
• Develop food delivery plans in accordance with approved dispatch requirements;
• Compile fuel consumption reports for Logistics trucks and monitor actual fuel consump¬tion against delivery plans;
• Liaise with the Fleet management company regarding truck allocations and deployment, ensuring the most cost efficient and cost effective utilization of the fleet;
• Monitor and report on the performance of WFP truck fleet in accordance with WFP procedures , also ensuring that the contractual obligations of the fleet management company are being met
• Supervise logistics staff;
• Perfom other duties as directed buy the Haed of Logistic
Qualifications and Experience Essential:
• A Diploma in Economics, Business Administration, Transport and logistics or related fields.
• At least five years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: commercial and light vehicle fleet management sup¬port, large scale road/rail transport and distribution management.
• Practical knowledge of Microsoft applications.
Desirable: University degree in transport, economics or supply chain management will be an added value;
Languages: Fluency in English or French with a working knowledge of the other; Fluency in Kinyarwanda will be an added value
Applications:
An application letter accompanied with detailed CV including at least names, telephone numbers or email addresses of 3 work referees should be addressed to WFP Representative and Country Director, P.O. Box 1150 Kigali not later 06 July 2012 at 12:30 p.m. (Kigali time).
Title: Senior Logistics Assistant (Fleet)
Level: GS-6
Type of Appointment: Fixed-term appointment (FTA)
Duration:1 year (renewable based on level of performance and availability of funding )
Unit: Logistics
Duty Station: Kigali
Date of dosure: 06 July 2012
Under the overall supervision of the Deputy Country Director and direct supervision of the Head of Logistics, the incumbent will perform the following duties:
• Ensure the timely and cost effective delivery of food to targeted beneficiaries as per ap-proved project allocations;
• Coordinate all primary and secondary transport operations for WFP Rwanda, including monitoring private transporters performance against contractual obligations;
• Ensure that the capacities of contracted private transporters are suitable for WFP Rwanda\'s operational needs;
• Respond to commodity transport needs of the sub-offices by coordinating with transporters for the provision of sufficient and appropriate transport companies;
• Provide regular performance reports on contracted transporters;
• Maintain an updated shortlist of private transporters and their trucking capacities;
• Conduct regular market surveys of local transport companies and rates and maintain documented records of regular survey results;
• Address issues relating to transporter performance and seek timely and appropriate solutions to transport problems;
• Prepare loading plans and landside transport instructions and obtain the necessary approvals for the dispatch of commodities from WFP Kigali warehouse;
• Maintain records of all food dispatches from Kigali warehouse, ensuring that dispatch authorizations, landside transport instructions, loading plans , and dispatch waybills are appropriately filed and copies provided to the relevant units as necessary;
• Liaise with COMPAS and warehouse staff to verify the availability of food for planned dispatches, and to ensure that appropriate commodities and consignments are identified for dispatch;
• Follow up with the COMPAS and warehouse staff to ensure that the approved transport arrangements have been appropriately executed, documented and recorded;
• Liaise with LTSH staff regarding the costing of logistics transport operations and processing of transporter\'s invoices;
• Develop food delivery plans in accordance with approved dispatch requirements;
• Compile fuel consumption reports for Logistics trucks and monitor actual fuel consump¬tion against delivery plans;
• Liaise with the Fleet management company regarding truck allocations and deployment, ensuring the most cost efficient and cost effective utilization of the fleet;
• Monitor and report on the performance of WFP truck fleet in accordance with WFP procedures , also ensuring that the contractual obligations of the fleet management company are being met
• Supervise logistics staff;
• Perfom other duties as directed buy the Haed of Logistic
Qualifications and Experience Essential:
• A Diploma in Economics, Business Administration, Transport and logistics or related fields.
• At least five years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: commercial and light vehicle fleet management sup¬port, large scale road/rail transport and distribution management.
• Practical knowledge of Microsoft applications.
Desirable: University degree in transport, economics or supply chain management will be an added value;
Languages: Fluency in English or French with a working knowledge of the other; Fluency in Kinyarwanda will be an added value
Applications:
An application letter accompanied with detailed CV including at least names, telephone numbers or email addresses of 3 work referees should be addressed to WFP Representative and Country Director, P.O. Box 1150 Kigali not later 06 July 2012 at 12:30 p.m. (Kigali time).
Enclose legalized photocopies of degrees, diplomas or certificates.
Please put both the vacancy notice number and post title on the envelope.
• Qualified female candidates are particularly encouraged to apply.
• Candidates must provide a legalized photocopy of the National Identity Card.
• Application without all the above requirements will not be considered.
• All application materials will not be returned.
• Please note that only short-listed candidates meeting the required qualifications will be contacted.
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