Adviser, Human Resource Operations

Contract No.: DGCS68

Objectives: To implement human resources management policies, programs and procedures across the Ministry of Finance

Reporting to: Senior Management Adviser, Corporate Services

PFMCBP-PIU (for administration and contractual purposes)

Counterpart staff: Head, Department of Human Resources Management

Professional Development Program Implementation Officer.

Duration: to June 2011 with the possibility of a twelve-month extension

Location: Ministry of Finance

Selection Criteria

Technical competencies

· At least a first degree relevant to Human Resource Management together with a minimum of ten years of practical experience in the implementation of personnel operations including: recruitment, human resource planning, HR records and performance appraisal. Significant experience in the operational work of government would be an asset;

· Good conceptual and analytical skills;

· Demonstrated understanding of government systems and processes, including integrity systems, customer service culture, and systems and processes to promote accountability and transparency;

· Extensive knowledge of public administration, with specific knowledge of human resource management.

· Excellent negotiation skills.

· Demonstrated ability to manage complex stakeholder relationships.

· Excellent written and oral communication skills.

· English language fluency

· Fluency in Bahasa Indonesia or Tetum would be a distinct advantage

Capacity-building competencies

The selected candidate should be service oriented, disciplined, mature, honest, open, transparent, and able to maintain good working relationships with counterparts and other staff members, and have a strong professional work ethic.

In addition, the candidate should have:

1. A commitment to supporting Timorese staff to achieve the outcomes and objectives of the division/ministry;
2. Ability to model the attitudes and behaviors required, including openness, teamwork, transparency, cooperation, communication, accountability and a customer service attitude;
3. Flexible and responsive, disciplined and patient;
4. Demonstrated ability to communicate ideas and analyses clearly and tactfully, both orally and in writing;
5. Demonstrated ability to assist and support the development of useful processes and procedures within the unit and to integrate the attitudes and behaviours effectively in the work program;
6. Demonstrated ability to transfer skills and knowledge – previous staff development or teaching experience would be highly regarded;
7. Demonstrated ability to adapt to challenges in the workplace, including finding creative solutions ;
8. Familiarity with Timor-Leste and Timorese culture is an advantage.

Background

The successful candidate will be expected to assist in the implementation of a range of HR policies and systems with an emphasis on supporting staff in both Corporate Services and the National Directorates of the Ministry of Finance. Timorese nationals and advisers with experience and language skills in Indonesia and Malaysia are strongly encouraged to apply.

The position is being recruited under the Ministry of Finance Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a five-year technical assistance program supported by a grant from the International Development Association and a co-financing Multi-Donor Trust Fund. This five-year Program started in late 2006, and is expected to be extended to December 2012. PFMCBP provides technical assistance to strengthen planning, budgeting, public expenditure management and revenue administration for growth and poverty reduction, with emphasis on efficiency, effectiveness, accountability, integrity, service culture, and transparency.

Early capacity building initiatives undertaken by the Government focused on getting the public financial management system up and running. With such focus, the system that was established remains heavily reliant on the presence of international advisers, who have largely focused on in-line performance and, to a limited extent, on the transfer of skills. From 2007 onwards a more focused approach on capacity-building was implemented. This is being pursued to emphasis the substitution of international for local or regional expertise.

In August 2009, the Ministry of Finance embarked on a process to redeploy its own staff in line with the functions of its new structure as defined in Decree Law no 12 of 2009. An important step towards this is to complete the staff needs mapping for every work unit within MoF, identify position requirements and develop job descriptions/persons specifications for each position. The adviser is expected to play a lead role in the development of job descriptions and person specifications. The adviser will also support efforts by the PFMCBP to identify specific areas in which external expertise will be needed for the extended program post June 2011.

Duties and Responsibilities

Core functions:

• Support the DHRM to provide assistance to other Directorates within MoF in completing their staff mapping needs and fill in the persons specification forms;
• Support the MoF in identifying specific TA needs that may be required post June 2011.
• Support the MoF in undertaking a comprehensive job analysis within the Ministry of Finance to determine human resources capacity gaps that could be supported with external international and national technical assistance.
• Support the DHRM to assist National Directorates to prepare staff development plans consistent with the Ministries strategic planning framework;
• Liaise with the PDP implementation officer to identify training needs for each staff, and support the implementation of training programs;

Capacity building

Provide ongoing structured and unstructured transfer of knowledge to MoF staff dealing with human resource management in both Corporate Services and National Directorates.

Deliverables/Outcomes

• Staff mapping needs for each directorate, with job description/person specification completed.
• Specific human resources development needs within the National Directorates contributing to the institutional and capacity building plans of the Ministry
• A comprehensive assessment of external TA needs identified and established that can be translated into areas of expertise that would be required by the PFMCBP post June 2011.
• Individual capacity development plans for each staff developed on the basis of their person specification.
• Improved skills of MoF staff working on human resources at both Corporate and Directorate levels.

· A Work Plan developed within four weeks of commencement.

· Quarterly Progress Reports to the Director-General, Corporate Services, the Senior Management Adviser (DGCS) and the Senior Program Manager PFMCBP, reporting against the agreed Work Plan

· End of Assignment Report submitted to the Senior Management Adviser (Corporate Services) and Senior Program Manager - PFMCBP no later than 10 working days prior to the end of contract.

Performance Evaluation

Performance of the Adviser Human Resource Operations will be assessed by the Senior Management Adviser DGCS and Senior Program Manager PFMCBP in accordance with the performance review framework for advisors in place in the PFMCBP. There is probation period of three months.

Application procedure

Please visit our website at www.mof.gov.tl and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications need to be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl, no later than the 18^th March 2011

Applications should include a covering letter and a detailed resume of no more than 7 pages. All

Applicants must also complete the Competency Framework Matrix below delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc.

Only short-listed candidates will be contacted.

Competency Framework for the Adviser, Human Resource Operations

Competencies	Please describe how you meet these Competencies
At least a University degree relevant to Human Resource Management together with a minimum of ten years of practical experience in the implementation of personnel operations including: recruitment, human resource planning, HR records and performance appraisal. Significant experience in the operational work of government would be an asset;
Good conceptual and analytical skills;
Demonstrated understanding of government systems and processes, including integrity systems, customer service culture, and systems and processes to promote accountability and transparency;
Extensive knowledge of public administration, with specific knowledge of human resource management.
Excellent negotiation skills.
Demonstrated ability to manage complex stakeholder relationships.
Excellent written and oral communication skills.
English language fluency
Fluency in Bahasa Indonesia or Tetum would a distinct advantage