capacity in disaster risk reduction & climate change adaptation: a practitioner’s guide and training package
Consultant to lead the development of: building capacity in disaster risk reduction & climate change adaptation: a practitioner’s guide and training package
Emergency Capacity Building Project (ECB)
Closing date: 11 Mar 2011
Job description
I. BACKGROUND
The Emergency Capacity Building (ECB) Project is a collaborative capacity building initiative with the overall goal of improving humanitarian preparedness and response. At the global level it is led by six large humanitarian NGOs1 which work with partners in five ECB country consortia.2 Important capacity building results are being championed at the field/country, organization/HQ, and global/sector levels, with special focus on three cross-cutting themes: disaster risk reduction/climate change adaptation (DRR/CCA); accountability and impact measurement (AIM); and staff capacity. The key principles of collaboration, partnership and non-duplication frame the way that participating agencies are working together in this initiative. For more information on the ECB go to: http://www.ecbproject.org
A sub-group of DRR/CCA Advisors from each of the participating agencies has been established to support the accomplishment of the ECB objectives. This group is responsible for providing technical support to the country consortia upon request and in agreement with the grant will “develop an initiative to train agencies on DRR/CCA tools, methods, and approaches in order to foster a culture that supports the systematization of DRR/CCA”. To achieve this, the ECB DRR/CCA Advisors have determined that there is a need to produce a concise guide that will meet field staffs‟ needs to strengthen the capacity of agency staff, local partners, local communities, and host governments to reduce the impact of disasters by proactively analysing risks, developing disaster preparedness and mitigation programmes, and responding more effectively to emergencies.
In 2010, the ECB conducted a study in which 28 stakeholders invested in DRR / CCA were interviewed to understand the perspectives of a variety of key stakeholders of issues related to DRR / CCA, capture their opinions on the development of this guide, its value added, current gaps in DRR field guides and to determine the potential for collaboration on different of the Practitioner‟s Guide and capacity development materials (eg, provision of case studies; tools; opportunities for joint fundraising; offers to pilot and „roll out‟ the Guide). The findings of this study indicate that there is an absence of materials with a combined focus on DRR/CCA and that there would be value in the development of such a guide. The majority of those interviewed were highly supportive of the proposed approach; that the content and format of the guide be developed by the field for the field and that a “good enough” methodology be applied to ensure use by busy field staff. The recommendations were that the guide include case studies and/or illustrative examples of good DRR/CCA initiatives to better promote these practices in the field.
This guide will be developed for practitioners by practitioners. Central to the process is solid input from the members of the field consortia. The primary role of the consultant will be to plan and manage a complex process ensuring that deliverables are met on the timeline aligned with the budget for this project. The content and format of the guide will be defined with direct engagement the field consortia and the DRR Advisors over the course of planned field workshops and two Summit meetings.
It is envisaged that a small group of external stakeholders will be invited to participate in components of the process. The consultant will manage discussion with external stakeholders regarding their interest and participation.
1 These are: CARE, Catholic Relief Services, Mercy Corps, Oxfam, Save the Children, and World Vision.
2 Bangladesh, Bolivia, Horn of Africa (Kenya, Somalia, Ethiopia, Uganda), Indonesia, and Niger. The ECB Country Consortia include other stakeholders such as national NGOs, other INGOs, and in some cases UN agencies and government departments.
II. OBJECTIVE
The main objective of this consultancy is to develop a Comprehensive Practitioner‟s Guide on Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA) in consultation with ECB stakeholders3.
III. MAJOR ACTIVITES
1. Gather input and expertise from ECB Stakeholders
Each consortia will meet to compile and compare existing tools and approaches to DRR / CCA used by the different agencies in addition to other in-country experts and local government authorities. To ensure a participatory process during which consortia members exchange information, discuss priority tools and approaches and gaps, a one to two day workshop will be held in each of the five consortia. The consultant will not be present at these workshops but will develop a template for discussions to ensure that all five workshops are carried out in a similar manner and that input is comparable. Input from these workshops will be consolidated by the consultant who will identify commonalities, trends and gaps.
2. Plan and Facilitate the 1st Summit Workshop
Following the in-country meetings, a total of 25-30 representatives, from each of the field sites and other key stakeholders, will come together at Summit 1 workshop. Over a five-day period, drawing from the information produced at the five consortia workshops, participants will articulate the purpose of the guide, target audience(s), criteria for finalizing the product, key definitions and elements to include, such as case studies and tips for integrating DRR and CCA. The group will also define the outline of the guide, establish concrete plans for frequency of meetings and forums (most likely virtual), as well as specify progress bench marks. This will also be an opportunity to gather annexes for the Guide. The consultant will be responsible for planning and facilitating this Summit Workshop.
3. Produce the first draft of the guide
The first draft of the guide will be produced following the Summit 1 workshop. Given that two of the consortia are not in English speaking countries (Bolivia & Niger) the first draft of the guide will be translated into Spanish & French. The consultant will manage the translation process.
4. First draft review
The consultant will manage the review process of the first draft of the guide to be reviewed by the consortia members and other key stakeholders.
5. Plan and Facilitate the 2nd Summit Workshop
A Summit 2 workshop will be held over a three-day period at which representatives will review the first draft of the guide and proposed annexes. The consultant will plan and facilitate the workshop. The output of the 2nd Summit will inform the second draft of the guide. An alternative approach would be consortia-based review workshops of Draft 1. The consultant would participate in each workshop and consolidate the input in conjunction with the key stakeholders review.
6. Produce the second draft of the guide
7. Second draft review
The consultant will manage the second draft review process with an editorial committee-a reduced number of reviewers that the first draft review.
8. Produce Final Draft of the guide
9. Depending on funding, the Guide may go through light or extensive field testing at the sites.
8. Manage Translations of Final Draft
3 There is potential for a follow up consultancy to develop a Training Package around the Guide should additional funding become available.
IV. DELIVERABLES & TIMELINE
2011
May/Jun
1-2 day workshops held in all five consortia with guidance provided by Consultant
Aug
Summit 1 successfully completed with representatives from field consortia & DRR Advisors to review input from consortia workshops and to agree guide purpose, target audiences, decision criteria to finalize product; DRR / CCA definitions, and key elements to include in guide
Sep
Develop 1st draft of the guide
Nov
Summit 2 or consortia based workshops successfully completed with representatives from field consortia & DRR Advisors to review, provide input to and agree on 2nd draft of the guide
2012
Jan
Develop final draft of the guide
Mar
Finalize guide with Annexes
Mar
Initiate translations
5. REPORTING LINES
Direct Supervisor: ECB Project Coordinator for the Practitioner‟s Guide
Works closely with:
ECB DRR Advisors
ECB staff
ECB consortia in 5 countries
Editorial committee
Select key external stakeholders
6. KNOWLEDGE AND EXPERIENCE:
MA/S degree or 7 – 10 years of experience in International Development, Political Science, Public Administration, Public Policy or other relevant field preferred
Disaster Risk Reduction and/or Climate Change Adaptation programming experience preferred
A. Experience working closely with and building the capacity of civil society organizations required
B. Experience working with networks or consortia preferred; managing collaborative projects a plus.
C. Experience writing humanitarian guidelines, case studies, or lessons learned
D. English language fluency required. Spanish and French language skills a plus
7. SKILLS:
A. Strong interpersonal skills and ability to create and maintain effective working relationships with multiple program partners
B. Able to productively work as a member of an overall project and as an individual
C. Takes initiative while maintaining the integrity of the team/ project goals
D. Capacity to prioritize and multi-task for the timely completion of tasks
E. Exceptional organizational skills
F. Flexible and adaptable
G. Works well under pressure
H. Exceptional visualization, writing and editing skills
I. Interest in working with and learning from field teams and networks
Contract type
Consultancy
How to apply
Please submit a CV, cover letter with daily rate of compensation and writing sample Katy Love, ECB Project Officer klove at care.org no later than March 11, 2011
Emergency Capacity Building Project (ECB)
Closing date: 11 Mar 2011
Job description
I. BACKGROUND
The Emergency Capacity Building (ECB) Project is a collaborative capacity building initiative with the overall goal of improving humanitarian preparedness and response. At the global level it is led by six large humanitarian NGOs1 which work with partners in five ECB country consortia.2 Important capacity building results are being championed at the field/country, organization/HQ, and global/sector levels, with special focus on three cross-cutting themes: disaster risk reduction/climate change adaptation (DRR/CCA); accountability and impact measurement (AIM); and staff capacity. The key principles of collaboration, partnership and non-duplication frame the way that participating agencies are working together in this initiative. For more information on the ECB go to: http://www.ecbproject.org
A sub-group of DRR/CCA Advisors from each of the participating agencies has been established to support the accomplishment of the ECB objectives. This group is responsible for providing technical support to the country consortia upon request and in agreement with the grant will “develop an initiative to train agencies on DRR/CCA tools, methods, and approaches in order to foster a culture that supports the systematization of DRR/CCA”. To achieve this, the ECB DRR/CCA Advisors have determined that there is a need to produce a concise guide that will meet field staffs‟ needs to strengthen the capacity of agency staff, local partners, local communities, and host governments to reduce the impact of disasters by proactively analysing risks, developing disaster preparedness and mitigation programmes, and responding more effectively to emergencies.
In 2010, the ECB conducted a study in which 28 stakeholders invested in DRR / CCA were interviewed to understand the perspectives of a variety of key stakeholders of issues related to DRR / CCA, capture their opinions on the development of this guide, its value added, current gaps in DRR field guides and to determine the potential for collaboration on different of the Practitioner‟s Guide and capacity development materials (eg, provision of case studies; tools; opportunities for joint fundraising; offers to pilot and „roll out‟ the Guide). The findings of this study indicate that there is an absence of materials with a combined focus on DRR/CCA and that there would be value in the development of such a guide. The majority of those interviewed were highly supportive of the proposed approach; that the content and format of the guide be developed by the field for the field and that a “good enough” methodology be applied to ensure use by busy field staff. The recommendations were that the guide include case studies and/or illustrative examples of good DRR/CCA initiatives to better promote these practices in the field.
This guide will be developed for practitioners by practitioners. Central to the process is solid input from the members of the field consortia. The primary role of the consultant will be to plan and manage a complex process ensuring that deliverables are met on the timeline aligned with the budget for this project. The content and format of the guide will be defined with direct engagement the field consortia and the DRR Advisors over the course of planned field workshops and two Summit meetings.
It is envisaged that a small group of external stakeholders will be invited to participate in components of the process. The consultant will manage discussion with external stakeholders regarding their interest and participation.
1 These are: CARE, Catholic Relief Services, Mercy Corps, Oxfam, Save the Children, and World Vision.
2 Bangladesh, Bolivia, Horn of Africa (Kenya, Somalia, Ethiopia, Uganda), Indonesia, and Niger. The ECB Country Consortia include other stakeholders such as national NGOs, other INGOs, and in some cases UN agencies and government departments.
II. OBJECTIVE
The main objective of this consultancy is to develop a Comprehensive Practitioner‟s Guide on Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA) in consultation with ECB stakeholders3.
III. MAJOR ACTIVITES
1. Gather input and expertise from ECB Stakeholders
Each consortia will meet to compile and compare existing tools and approaches to DRR / CCA used by the different agencies in addition to other in-country experts and local government authorities. To ensure a participatory process during which consortia members exchange information, discuss priority tools and approaches and gaps, a one to two day workshop will be held in each of the five consortia. The consultant will not be present at these workshops but will develop a template for discussions to ensure that all five workshops are carried out in a similar manner and that input is comparable. Input from these workshops will be consolidated by the consultant who will identify commonalities, trends and gaps.
2. Plan and Facilitate the 1st Summit Workshop
Following the in-country meetings, a total of 25-30 representatives, from each of the field sites and other key stakeholders, will come together at Summit 1 workshop. Over a five-day period, drawing from the information produced at the five consortia workshops, participants will articulate the purpose of the guide, target audience(s), criteria for finalizing the product, key definitions and elements to include, such as case studies and tips for integrating DRR and CCA. The group will also define the outline of the guide, establish concrete plans for frequency of meetings and forums (most likely virtual), as well as specify progress bench marks. This will also be an opportunity to gather annexes for the Guide. The consultant will be responsible for planning and facilitating this Summit Workshop.
3. Produce the first draft of the guide
The first draft of the guide will be produced following the Summit 1 workshop. Given that two of the consortia are not in English speaking countries (Bolivia & Niger) the first draft of the guide will be translated into Spanish & French. The consultant will manage the translation process.
4. First draft review
The consultant will manage the review process of the first draft of the guide to be reviewed by the consortia members and other key stakeholders.
5. Plan and Facilitate the 2nd Summit Workshop
A Summit 2 workshop will be held over a three-day period at which representatives will review the first draft of the guide and proposed annexes. The consultant will plan and facilitate the workshop. The output of the 2nd Summit will inform the second draft of the guide. An alternative approach would be consortia-based review workshops of Draft 1. The consultant would participate in each workshop and consolidate the input in conjunction with the key stakeholders review.
6. Produce the second draft of the guide
7. Second draft review
The consultant will manage the second draft review process with an editorial committee-a reduced number of reviewers that the first draft review.
8. Produce Final Draft of the guide
9. Depending on funding, the Guide may go through light or extensive field testing at the sites.
8. Manage Translations of Final Draft
3 There is potential for a follow up consultancy to develop a Training Package around the Guide should additional funding become available.
IV. DELIVERABLES & TIMELINE
2011
May/Jun
1-2 day workshops held in all five consortia with guidance provided by Consultant
Aug
Summit 1 successfully completed with representatives from field consortia & DRR Advisors to review input from consortia workshops and to agree guide purpose, target audiences, decision criteria to finalize product; DRR / CCA definitions, and key elements to include in guide
Sep
Develop 1st draft of the guide
Nov
Summit 2 or consortia based workshops successfully completed with representatives from field consortia & DRR Advisors to review, provide input to and agree on 2nd draft of the guide
2012
Jan
Develop final draft of the guide
Mar
Finalize guide with Annexes
Mar
Initiate translations
5. REPORTING LINES
Direct Supervisor: ECB Project Coordinator for the Practitioner‟s Guide
Works closely with:
ECB DRR Advisors
ECB staff
ECB consortia in 5 countries
Editorial committee
Select key external stakeholders
6. KNOWLEDGE AND EXPERIENCE:
MA/S degree or 7 – 10 years of experience in International Development, Political Science, Public Administration, Public Policy or other relevant field preferred
Disaster Risk Reduction and/or Climate Change Adaptation programming experience preferred
A. Experience working closely with and building the capacity of civil society organizations required
B. Experience working with networks or consortia preferred; managing collaborative projects a plus.
C. Experience writing humanitarian guidelines, case studies, or lessons learned
D. English language fluency required. Spanish and French language skills a plus
7. SKILLS:
A. Strong interpersonal skills and ability to create and maintain effective working relationships with multiple program partners
B. Able to productively work as a member of an overall project and as an individual
C. Takes initiative while maintaining the integrity of the team/ project goals
D. Capacity to prioritize and multi-task for the timely completion of tasks
E. Exceptional organizational skills
F. Flexible and adaptable
G. Works well under pressure
H. Exceptional visualization, writing and editing skills
I. Interest in working with and learning from field teams and networks
Contract type
Consultancy
How to apply
Please submit a CV, cover letter with daily rate of compensation and writing sample Katy Love, ECB Project Officer klove at care.org no later than March 11, 2011
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