Finance & Administration Officer

Ref INT4409 Region West Africa Location Accra Division International Department Position Type Open Ended Job Family Finance Closing date for applications (UK Time) 27 March 2011

Job Profile JOB TITLE: Finance/Admin. Officer LOCATION: Accra, Ghana LEVEL: E1 National CONTRACT TYPE: Open-Ended SALARY: GHS 9,888 - GHS 13,319 (Annual Gross) JOB PURPOSE: Responsible for providing financial, administrative and secretarial support to the Ghana Country programme, ensuring that policies, procedures and minimum standards of accounting and administration are complied with. REPORTING LINES: Post holder reports to: Business Support Manager Staff reporting to this post: 2 BUDGET RESPONSIBILITY: None Dimensions Carry out tasks within guidelines laid down by supervisor. Tasks are usually routine but will require the use of initiative and/or basic planning. Transaction processing. Managing and monitoring resources / systems. Required to gather and give financial/admin information to supervisor and managers Contributes to improvements in finance/admin processes. Resolves day to day problems. Key Responsibilities Financial Accounting: Ensure that all financial transactions are accurately, properly and timely recorded in PeopleSoft (General Ledger), in accordance with Oxfam policies, procedures and guidelines Process payments in line with approved budgets, ensuring compliance with Oxfam and donor's procedures and using correct account codes Maintain the Country Office petty cash fund and related cashbook Maintain bankbooks for all bank accounts Prepare monthly bank reconciliations to reconcile bankbooks and bank balances Maintain and regularly update the float register Ensure that all accounting documents are regularly and properly filed Participate in the preparation of monthly cash forecasts Participate in the preparation of the monthly report Administration: Facilitate organization of workshops, conferences and meetings Facilitate visa applications and travel arrangements for visitors and staff Office management, including guards, cleaner Manage incoming and outgoing correspondence, including filing Provide secretarial support to the Country Director Manage the front desk Provide support for procurement of goods and services in line with policies and procedures Line Management: Line and performance manage the reporting staff Skills and Competence Essential: Higher National Diploma (HND) Accounting, or Degree in Accounting, and/or part-professional accounting qualification At least two years practical experience in finance & office administration Knowledge and understanding of standard financial policies, procedures and practices Good level of financial and numerical skills Good communication skills both written and verbal Good interpersonal skills and ability to work as part of a team Computer literacy, including proven knowledge and experience of word processing and spreadsheets (preferably Microsoft word and Excel) Ability to manage competing tasks; ability to prioritise and produce high level output consistently. Ability to work under pressure and meet deadlines Must be responsible, proactive, organised and accurate Strong sense of honesty and integrity and personal commitment to the goals of Oxfam, including Gender and Diversity Desirable: Experience in NGOs finance and administration processes

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