JOB TITLE: Finance/Admin. Officer LOCATION: Accra, Ghana LEVEL: E1 National CONTRACT TYPE: Open-Ended SALARY: GHS 9,888 - GHS 13,319 (Annual Gross)
JOB PURPOSE:
Responsible for providing financial, administrative and secretarial support to the Ghana Country programme, ensuring that policies, procedures and minimum standards of accounting and administration are complied with.
REPORTING LINES:
Post holder reports to: Business Support Manager Staff reporting to this post: 2
BUDGET RESPONSIBILITY: None
- Carry out tasks within guidelines laid down by supervisor.
- Tasks are usually routine but will require the use of initiative and/or basic planning.
- Transaction processing.
- Managing and monitoring resources / systems.
- Required to gather and give financial/admin information to supervisor and managers
- Contributes to improvements in finance/admin processes.
- Resolves day to day problems.
Financial Accounting: -
Ensure that all financial transactions are accurately, properly and timely recorded in PeopleSoft (General Ledger), in accordance with Oxfam policies, procedures and guidelines -
Process payments in line with approved budgets, ensuring compliance with Oxfam and donor's procedures and using correct account codes -
Maintain the Country Office petty cash fund and related cashbook -
Maintain bankbooks for all bank accounts -
Prepare monthly bank reconciliations to reconcile bankbooks and bank balances -
Maintain and regularly update the float register -
Ensure that all accounting documents are regularly and properly filed -
Participate in the preparation of monthly cash forecasts -
Participate in the preparation of the monthly report Administration: -
Facilitate organization of workshops, conferences and meetings -
Facilitate visa applications and travel arrangements for visitors and staff -
Office management, including guards, cleaner -
Manage incoming and outgoing correspondence, including filing -
Provide secretarial support to the Country Director -
Manage the front desk -
Provide support for procurement of goods and services in line with policies and procedures Line Management:
Essential: - Higher National Diploma (HND) Accounting, or Degree in Accounting, and/or part-professional accounting qualification
- At least two years practical experience in finance & office administration
- Knowledge and understanding of standard financial policies, procedures and practices
- Good level of financial and numerical skills
- Good communication skills both written and verbal
- Good interpersonal skills and ability to work as part of a team
- Computer literacy, including proven knowledge and experience of word processing and spreadsheets (preferably Microsoft word and Excel)
- Ability to manage competing tasks; ability to prioritise and produce high level output consistently.
- Ability to work under pressure and meet deadlines
- Must be responsible, proactive, organised and accurate
- Strong sense of honesty and integrity and personal commitment to the goals of Oxfam, including Gender and Diversity
Desirable: - Experience in NGOs finance and administration processes
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