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Project Development Officer (PSFR), P3

11:12:00 AM
Closing date: 31 Mar 2011
Location: Switzerland - Geneva

ORGANIZATIONAL CONTEXT

The Project Development Officer (PSFR), based in Geneva and working under the direct supervision of the Senior Project Development Officer (PSFR), will be expected to play a leading role in researching, developing, and planning fundraising projects and proposals across the entire Private Sector Fund Raising (PSFR) sector on specific thematic areas and promoting such projects within the PSFR team to ensure that the fundraising activities are targeted towards UNHCR priority areas and at the same time meets specific donor requirements and or expectations.

The incumbent of this position will be expected to play a leading role in PSFR's efforts to rationalize relations with the technical and field staff in developing fundraising materials and free the PSFR fundraising staff from putting together ad hoc approaches to project information by providing them with excellent proposals and reporting they require so that they can concentrate on donor relationships and income generation.

PSFR has identified a need for future systematic support in the area of project identification, case for support and materials development and reporting to donors to support fundraising.Thus, the Project development Officer will be expected to significantly enhance PSFR capacity to develop donor targeted fundraising project proposals on specific thematic areas that will drive PSFR to realize the ambitious targets set for fundraising from the private sector in both the immediate and long term

FUNCTIONAL STATEMENT

Accountability

Ensure PSFR staff are provided with reports on projects tailored towards meeting specific donor requirements, produce donor specific financial reports, and will therefore be accountable for the overall quality of fundraising projects/proposals developed within the specific thematic areas under their watch.

Responsibility
• Act as the focal point for a defined number of thematic areas within the PSFR Thematic Portfolio.
• Liaise with the Technical Bureaus, Field Offices and other key players to develop and write high quality strategic, measurable project proposals and grant submissions that can be presented to donors for Leadership Giving and showcased in Individual Giving appeals.
• Draft and develop Cases for Support for the thematic area(s) under their responsibility.
• Research and write-up the project information obtained from the technical/field staff and translates them into fundraising information and formats such materials for different specific donor audiences supporting Individual Giving and Leadership Giving for the thematic area(s) under their responsibility.
• Compile and maintain up to date written and visual materials including digital media, photography, video etc. for the thematic area(s) under their responsibility.
• Support the PSFR team with all project reporting and financial contribution tracking for the thematic area(s) under their responsibility.
• Support the P4 Senior Officer in the selection and briefing of external suppliers when required and in compliance with UNHCR procurement regulations.

Project reporting:
Provide the staff in PSFR with;
• Programme and Financial reports on projects funded tailored to donor specifications;
• Project briefings and materials for field missions;
• Meet donor requests for additional information.

Donation Tracking:
Provide the staff in PSFR with;
• Tracking of all contributions made via PSFR to ensure that they are spent on the project agreed with the donor and work with Finance to correct any misdirected funds.
• Where agreed funds can no longer be used for the project agreed with the donor to produce immediate updates and alternative options to support the PSFR fundraisers in negotiations with the donor.

Information management:
• Ensure continuous exchange of information between the bureau and relevant desks as well as ensure specific follow up with field offices when required

Authority

• Design thematic Project proposals and promote them among the PSFR sectors for targeted fundraising outreach in order to secure funding for their thematic portfolio.
• Assign thematic projects to respective fundraising staff working under the thematic segment for which the proposals/projects are developed and follows up to ensure success of such initiatives.
• Decide on the approach taken in targeted fundraising projects in close consultations with the immediate supervisor, the Deputy and Head of PSFR service respectively.
• Represent PSFR in relevant PSFR planning with National Associations/ Branch Offices (NAs/Bos), skillshares and meetings as needed to train the PSFR network in the services available from the Thematic Project Management team.
• Amend project proposals in their thematic areas in order to ensure that the same are in line with UNHCR priorities and meets donor requirements and or specifications.
• Additional authorities associated with this position will be clearly outlined within the delegation of authority plan developed for this newly created unit within the PSFR structure as appropriate.

ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED

A University degree in business/marketing, communications, creative services, social sciences or a related discipline Minimum 8 years of previous relevant work experience with 3 years of private sector fundraising/communications experience in a not-for-profit organisation or an international organisation or a marketing/fundraising consultancy firm.

UNHCR field experience is essential.
Proven ability in project management, monitoring and reporting.
Exposure to UN system with particular focus on fundraising activities for humanitarian causes.
Ability to produce high quality written materials tailored to specific audiences and to develop other visual materials.
Working knowledge of UNHCR project reporting systems for reporting to donors.
Excellent knowledge of English (written/oral/comprehension).
Highly developed drafting ability in English.
Working knowledge of another UN language

Good knowledge of UNHCR mandatory responsibilities and its humanitarian operations.
How to apply
UNHCR aims for workforce diversity. Women are encouraged to apply for positions

A full curriculum vitae, including nationality and references, should be sent to: UNHCR, Vacancy Management Unit (quoting ref.10017083), case postale 2500, 1211 Geneva 2 Dépôt, Switzerland, or by fax (+41 22) 739 7322, or preferably, by e-mail: hqpe14@unhcr.org

Closing date for receipt of applications: 31 March 2011
To apply
Applications and updated CV should be submitted to hqpe14unhcr.org

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