Jhpiego Program Coordinator

The Program Coordinator performs a variety of professional functions to assist the Communications and External Affairs Director with administrative and program initiatives. This position also provides high level, confidential and administrative support, while exercising independent judgment in the resolution of administrative problems on one’s own initiative. In addition, high level public relations skills are necessary to carry out the duties and responsibilities of this office.

Responsibilities:

Manage heavy calendar activity, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings Research and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary Arrange travel schedule and reservations for the Director as needed and submit expense reports Provide financial tracking and invoicing and work with finance team to ensure timely submission of invoices and expense reports Manage contracts and consultants for the department Provide word processing and prepare power point presentations and similar documents Internal meeting planning including reserving conference rooms, preparing meeting agendas and coordinating other logistics Assist with international and domestic conferences and fundraising events as needed Maintain open communications within department and throughout organization and serve as liaison to other departments and program coordinators Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Required Qualifications:

5+ years of demonstrated progressively responsible senior level administrative management experience Highly motivated, energetic, independent self-starter with strong service orientation Demonstrated ability to be proactive and work with little direction Highly organized with keen attention to detail and ability to prioritize multiple responsibilities Ability to interact with staff in a fast paced environment, remaining flexible, proactive, resourceful and efficient Strong oral and written communication skills Knowledge of the fields of business administration and management Ability to design and produce articles for desktop publishing to include multimedia presentations, charts, reports, invitations, announcements, etc. Maintain a high level of professionalism and confidentiality Experience in information management, health communication and dissemination Strong computer skills with expertise in the use of databases/spreadsheets and ease with using technology to create administrative efficiencies; and an interest in staying technically current and mastering new software or university on-line systems Strong Microsoft applications knowledge (Word, Outlook, Excel, Access, PowerPoint, Microsoft Project, Front Page)

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