UN WOMEN: PROGRAMME FINANCE ASSOCIATE

The UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. Under the overall guidance and direct supervision of the Programme Management Specialist, Service Center, the Programme Finance Associate provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations. The Programme Finance Associate works in close collaboration with the Finance/Budget team, and Thematic Clusters team to resolve complex programme financial management-related issues and delivery.

Duties and Responsibilities

Summary of Key functions: Administration and implementation of operational and financial management strategies Support to thematic programme management, and administration of budgets. Support day to day budget management of thematic programmes Facilitation of knowledge building and knowledge sharing and Guidance to all stakeholders on programme financial matters 1. Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results: Full compliance with UN/UNWomen rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Contribute to programme finance business processes. Implementation of cost sharing and trust fund agreements 2. Provides Financial and Budget support to the thematic programme management focusing on the achievement of the following results: Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWP Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets. Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions. Vendors approval (if approved by Supervisor) Accuracy verification of Combined Delivery Reports Regular monitoring of the various programmes delivery Provision of advice on reporting Preparation of reports including donor reports Verification and reconciliation of various expenditures reports from various programmes. Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor. Timely preparation of cost-recovery bills for the services provided, implementation of the income tracking system and follow up on cost recovery. Provision of researched information for the audit of various programmes, and, implementation of audit recommendations. 3. Provides day to day financial and budgetary support to implementation of the various thematic programmes focusing on achievement of the following results: Manages and prepares programme budget and financial data (allocation and expenditures) in Atlas and undertake budget revisions, as necessary for relevant programme budgets as well as tracking of expenditures and commitments on a monthly bais. Support the day-to-day budget management of assigned thematic programmes, including tacking expenditures and liaising with sub-regional offices who are implementing programmes Tracking and reporting on mobilized resources Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors. 4. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results: Provide guidance on financial issues related to routine implementation of projects, and tracking use of financial resources. Advice to Programme staff on UN Women financial and budgetary issues. Organization of training for the operations/programme/projects staff on financial management Synthesis of lessons learned and best practices in programme and project finance. Sound contributions to knowledge networks and communities of practice. Impact of Results The key results have an impact on the overall Bureau efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and presentation of information enhances UNWomen’s position as a strong development partner. The information provided facilitates decision making of the management.

Competencies

CORE VALUES / GUIDING PRINCIPLES: Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. Functional Competencies: Building Partnerships Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives Tracks and reports on mobilized resources Promoting Organizational Learning And Knowledge Sharing Basic research and analysis Researches best practices and poses new, more effective ways of doing things Identifies and communicates opportunities to promote learning and knowledge sharing Job Knowledge/Technical Expertise Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting). Identifies new and better approaches to work processes and incorporates same in own work Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Presentation of information on best practices in organizational change Documents ‘best practices’ in organizational change and development within and outside the UN system Demonstrates ability to identify problems and proposes solutions Design and Implementation of Management Systems Data gathering and implementation of management systems Uses information/databases/other management systems Makes recommendations related to work procedures and implementation of management systems Client Orientation Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly Promoting Accountability and Results-Based Management Gathering and disseminating information Gathers and disseminates information on best practice in accountability and results-based management systems Maintains databases Core Competencies: Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making

Required Skills and Experience

Education: Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Experience: 6 years of progressively responsible financial management or accounting experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Knowledge of IPSAS and/or IFRS . Language Requirements: Fluency in English. Another UN language would be an asset.. Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence