UN WOMEN: PROGRAMME MANAGEMENT SPECIALIST

Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. Under the supervision of the Director of Policy Bureau, and the Director of Management and Administration, the Programme Management Specialist manages the Service Center Operations to successfully deliver operations services to the Thematic Clusters. S/he supervises and guides Service Center staff and fosters collaboration within the team, with programme staff, and other Sections in UN Women for the smooth delivery of operational and programme support consistent with UN/UN Women rules and regulations.

Duties and Responsibilities

Summary of key functions Implementation of operational strategies in line with rules, regulations and guidelines. Financial resources management including project budget analysis to ensure conformity to results based budgeting. Management and Supervision of the Service Center Operations Knowledge and Systems Management. 1. Implementation of operational strategies in line with rules, regulations and guidelines Promote quality assurance for management of operations and programmes to ensure smooth work flow and processes for results based management. Continuous analysis and monitoring of the financial situation, to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results. Routinely monitor financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Inform supervisors and other UN Women staff at Headquarters of the results of the investigation when satisfactory answers are not obtained. Proper design and functioning of the financial resources management system to manage funds allocation and monitor budget approval status in close liaison with the Finance Section and the Budget Management Sections. 2. Programme Financial Resources Management Technical support to the thematic clusters on project budget formulation and development to ensure results-based management and budgeting. Proper planning, expenditures tracking and audit of financial resources in accordance with UN Women rules and regulation, the Programme Management Specialist performing the function of Mangaer Level 2 in Atlas. Establishment of a programme budgets monitoring system, control of budgetary status versus authorized spending limits and budgets delivery levels. In consultation with the UN Women Finance Specialist, monitor the year end and monthly accounts closure and reconciliation of relevant General ledger accounts. Timely review and clearance of requests for budget revisions to ensure that they are in line with the project results and donor requirements. Technical support to programme staff on project budget formulation and development to ensure results-based management and budgeting. Support proper planning and expenditure tracking of financial resources, including extra-budgetary income in accordance with UN/UN Women rules and regulations. Timely review of financial reports to be submitted to donors. 3. Management and supervision of the Service Center Operations Management and oversight of the Service Center Operations and Staff. Management of procurement, general administrative, travel and logistical services in accordance with UN/UNWomen rules and regulations. Optimal staffing of the Service Center and Programmes/Projects. Pursue implementation of audit recommendations and set up a tracking system to monitor status of actions taken by the Clusters to improve management and business practices in overall delivery. Provide programme implementation support including human resources support in the Section through liaison with the Human Resources Centre. 4. Knowledge and Systems Management Manages the production of programme publications and knowledge products. Manages and supports the clusters communication strategies and knowledge management systems. Identification of opportunities and ways of converting business processes into web-based systems to address the issuses of efficiency and full accountability. Promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management systems etc. Facilitate knowledge building and knowledge sharing, including training and on the job assistance to colleagues in the Service Center and in the thematic Clusters.

Competencies

CORE VALUES / GUIDING PRINCIPLES : Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. CORE COMPETENCIES Ethics and Values : Demonstrating / Safeguarding Ethics and Integrity Organizational Awareness : Demonstrate corporate knowledge and sound judgment Developing and Empowering People / Coaching and Mentoring : Self-development, initiative-taking Working in Teams : Acting as a team player and facilitating team work Communicating Information and Ideas : Facilitating and encouraging open communication in the team, communicating effectively Self-management and Emotional intelligence : Creating synergies through self-control Conflict Management / Negotiating and Resolving Disagreements : Managing conflict Knowledge Sharing / Continuous Learning : Learning and sharing knowledge and encourage the learning of others Appropriate and Transparent Decision Making : Informed and transparent decision making FUNCTIONAL COMPETENCIES Ability to lead strategic planning, results-based management and reporting. Ability to lead formulation and monitoring of management projects. Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration. Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/attitudinal change.

Required Skills and Experience

Education: Advanced University Degree in Business Administration, Public Administration, Finance, Economics or related field. Experience: A minimum of 5 years of relevant experience at national or international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages, experience in handling of web based management systems. Knowledge of Atlas and IPSAS/IFRS. Language Requirements: Excellent written and spoken English. Knowledge of another UN Official Language is an asset. Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.