Warehouse Assistant, Zambia

Room to Read seeks to transform the lives of millions of children in developing countries by focusing on literacy and gender equality in education. Working in collaboration with local communities, partner organizations and governments, we develop literacy skills and a habit of reading among primary school children, and support girls to complete secondary school with the relevant life skills to succeed in school and beyond.

We are non-governmental, non-religious and work with many local NGOs and community based organizations to implement our programs. We currently work in Bangladesh, Cambodia, India, Laos, Nepal, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia – countries with a desperate lack of resources to educate their children. Since our inception, Room to Read’s worldwide team has impacted over 5 million children by constructing more than 1,400 schools, establishing over 11,000 libraries, publishing 550 new children’s book titles in 22 local languages, and putting over 10,000 girls onto long-term, holistic scholarships.

Room to Read has an annual budget of approximately US$38 million and our global staff numbers over 420. Our global headquarters is located in San Francisco, and we have smaller fundraising offices in Delhi, New York, Hong Kong, London, Mumbai, Sydney, and Tokyo. We have an Asia Regional Office located in New Delhi, a Southern Africa Regional Office in Pretoria, and program offices in Colombo, Dhaka, Hanoi, Ho Chi Minh City, Kathmandu, Lusaka, New Delhi, Pretoria, Phnom Penh, Vientiane, and we are setting up operations and hiring staff for a new office in Tanzania.

Position Overview

The Warehouse Assistant position will be responsible for managing LLP books, GINKI Books and Library materials on a regular basis as per the reading room annual program plan. The incumbent will be required to oversee the stocking, sorting and delivery of materials and books. She/he will ensure update data in RtR software. The position will report to Accounting and Finance Manager.

Roles and Responsibilities

• Manage visitor’s queries about books donations and distribution distribution from initial enquiry to collection of donations.
• Establish and organize the new Middle way (container) warehouse in an orderly way.
• Maintain stock in the warehouse and plan for the movement of all books (purchased and donations) and materials according to program department requirements.
• Managing documentation and movement of books to various schools.
• Managing and hiring of casual workers during sorting and packing of books.
• Co-ordinate with Reading Room program manager regarding packing and distribution of GINKI and LLP books.
• Enter and update the distribution details, goods receipt details and details of books and library materials in the Inventory Software.
• Preparation of time sheet and process payment for Temporary workers.
• Communicate with transporter’s and prepare letter for delivering books and materials to respective Schools
• Process payment for transporters.
• Stock take of GINKI and LLP Books
• Physical Verification of GINKI and LLP Books
• Working with reading room and Local Language Publishing Managers
• Entry of all the distribution data in GSD
• Prepare requisition for procuring packing materials.
• Any other tasks as assigned by Accounting and Finance Manager.
• Driver for Country Office and other program field trips.

Qualifications Required:

• Grade 12 or equivalent.
• Diploma in warehousing logistics or relevant qualification
• Minimum 2 years relevant experience in warehousing and logistics management
• High level of financial and numerical skills
• Strong organizational skills with good attention to details
• Have a very high level of personal, professional integrity
• Clean driving license with minimum 5 years driving experience with 4X4 vehicles

Critical Attributes

• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities,
• Ability to get along with diverse personalities, tactful, mature, flexible
• Good reasoning abilities, Sound judgment
• Good communication skills,
• Resourceful and well organized
• Ability to establish credibility and be decisive – but be able to recognize and support the organization's preference and priorities
• Results and people oriented, but have sound judgment ability to balance other business considerations. Service oriented but assertive/persuasive.

To be successful as a member of the Room to Read team, you will also:

• Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
• Be an innovative and creative thinker – you are not afraid to take calculated risk and try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

Compensation:

The salary range for this position will be determined based upon the experience of the candidate hired. Health and retirement benefits are also provided. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing the world through literacy and gender equality in education.

Application Procedure:

Interested and suitably qualified candidates must be Zambian Nationals and need to send their CVs and letters of motivation by e-mail to constance.pola@roomtoread.org. Shortlisted applicants will be contacted by Room to Read. Applications are accepted until the position is filled.

Room to Read is an equal opportunity employer committed to identifying and developing
the skills and leadership of people from diverse backgrounds.