|Duty Station:||Vienna, Austria|
|Issue Date:||28 June 2012|
|Application Deadline:||27 July 2012|
|Type of Appointment:||Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year|
|One of the main functions assigned to the IAEA by its Statute is the dissemination of scientific and technical information. This core function may be carried out by organizing meetings and conferences, by preparing and issuing documents for the policy making bodies, and by preparing and distributing publications. The IAEA has a centralized operation that implements these activities for its users and clients, both internal and external, to achieve efficiency, avoid duplication, provide consistency and guarantee quality.|
The Publishing Section, one of the Sections in the Division of Conference and Document Services, has an extensive publishing programme and produces a wide range of publications, documents and information materials on nuclear related issues in both print and electronic formats. The post of Documents Coordination Assistant is located in the One Stop Shop (OSS) within the Production Unit in the Publishing Section. OSS is responsible for the handling of all publishing and printing requests, including those from other VIC based organizations (VBOs).
The incumbent is expected to deal independently with routine jobs where procedures are established. In all other cases, guidance is provided by the Unit Head of Production. The organizational context provides developmental and technical support and focuses on quality of execution of processes. This is an office job and will involve working with databases.
The operating environment is dynamic, participative and interactive.
|Reporting to the Head of the Production Unit, the Documents Coordination Assistant contributes to the efficient operation of the One Stop Shop by processing requests for publishing and printing services. Working with a team of Documents Coordination Assistants in a collaborative environment within a diverse workforce, the incumbent receives and coordinates requests for publishing and printing, checking requests for completeness and conformity with the requirements of the Section and communicates with customers on related procedures, budget information, and other basic technical questions/advice regarding publishing and printing requests. Updates and maintains data in the Publications Database, opening records and entering all necessary information. Tracks and follows up requests in the workflow management system and performs other clerical duties, as required.|
|The Documents Coordination Assistant interacts with customers from the IAEA and other VBOs as well as with colleagues from all areas of the Publishing Section to obtain/receive or clarify information, explain procedures, answer or advice on basic technical questions regarding requests for publishing or printing such as feasibility of deadlines or budget estimates.|
Functions / Key Results Expected
Knowledge, Skills and Abilities
Education, Experience and Language Skills
|The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €34 469 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.|
How to Apply
|Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online athttp://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered.|
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only.Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
|Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.|