Uganda Christian University Administrative Assistant (Admissions)
Job Title: Administrative Assistant
Scale: CU8
Reports to: Coordinator of Admissions & Student Records
Division: Academic Affairs
Duty Station: Mukono
Purpose of the Job
Responsible for the office work flow, appointments and correspondences.
Qualifications and experience
- A bachelor’s degree in Secretarial Studies (Second class Upper and above)
- At least three (3) years working experience
- Good computer proficiency
- Committed Christian
- Should not be above 32 years old
Additional Competencies
- Excellent interpersonal and communication skills
- Ability to work under pressure and to meet strict deadlines
- Ability to work independently on own initiative.
Main duties and Responsibilities
- Ensures proper flow of information between the office and other departments
- Coordinates office activities and committee meetings.
- Types minutes from meetings, routine correspondences and reports.
- Provides other secretarial services.
- Schedules appointments and meeting rooms.
- Schedules travels for office and visitors.
- Maintains proper records of incoming and outgoing mail.
- Receives and directs visitors.
- Answers telephone calls and relays messages.
- Responsible for the office management, cleanliness and maintenance.
- Responsible for the security of office equipment.
- Performs any other duties as assigned by the supervisor.
Working Conditions:
Usual office conditions, occasional evening and weekend work needed.
Application method:
- Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references.
- Attach copies of academic and professional certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email: akatabaazi@ucu.ac.ug
Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted
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