Senior Advisor, Planning and Resource Coordination

Application Deadline: 24 March 2011 (24 day(s) until closing deadline) Republished (Currently accepting applications) Duty Station: Washington, D.C., United States of America Organization unit: AM Americas (AM) Planning, Budget and Resource Coordination (PBR)
OBJECTIVES OF THE PROGRAMME : The area of Planning, Budget and Resource Coordination (PBR) leads the strategic planning process of the Pan American Health Organization (PAHO), including the development of the Organization Strategic Plan and its Program and Budgets, and the operational planning process, including the elaboration of organizational entities´ Biennial Workplans. PBR leads the performance monitoring and assessment process of the Strategic Plan, including the reporting to the Organization Governing Bodies. The area also provides technical support for the elaboration of voluntary contributions projects and programs and is in charge of the resource coordination function in the Organization. Finally, PBR leads the institutional and organizational development of the Organization.
Description of duties: Under the general supervision of the Deputy Director (DD) and the direct supervision of the Manager, Planning, Budget and Resource Coordination (PBR), the incumbent will be responsible for, but not limited to, the following assigned duties: a) Lead the Strategic and Operational Planning process (Strategic Plan, and Program and Budget); b) Lead the performance monitoring and assessment (PMA) of the Organization Strategic Plan implementation both at corporate and entity levels; ensure timely delivery, monitoring, assessment, and reporting on program execution; c) Manage the review, analysis and approval process of voluntary contributions proposals to be presented to stakeholders; d) Provide technical support to organizational entities in the elaboration of voluntary contribution proposals; oversee the application of selected instruments, for example Voluntary Contributions and Letters of Agreement (LOAs); e) Lead the resource coordination function in the Organization, including allocation and reallocation of resources, and the monitoring of the budgetary implementation rate and the funding gap at corporate and entity level; f) Support the implementation of other PBR projects, such as Institutional and Organizational Development and Program Budget Management; collaborate in human resources capacity development across the Organization in his/her areas of responsibility; g) Coordinate with External Relations, Resource Mobilization and Partnerships (ERP) to support the mobilization of resources function; h) Act as a liaison across the Organization entities, with WHO and other UN organizations, and with other stakeholders to maximize programmatic integration, efficiency and effectiveness; i) Plan and organize with other organizational entities the formulation, development, implementation and control of information systems to monitor and improve existing and future business processes of the Organization; j) Prepare reports for the Organization Governing Bodies and the Pan American Sanitary Bureau Executive Management; k) Direct and participate in the development of policies and their implementation and provide authoritative advice in relation to policy and procedures under the areas of responsibility; l) Support the preparation and execution of the PBR's Biennial Workplan; develop, define and establish the objectives, strategy, plan and budget of the Team; accountable of the products and services of his/her project; m) Formulate and recommend policies and strategies to improve the functions of the Team; administer, allocate and monitor the Team's financial, logistical and staff resources; prepare, and justify the Team's program and budget proposals; n) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development in the Organization's fundamentals, managerial competencies and technical expertise; o) Promote a culture of ethical behavior and integrity in accordance with the Organization's Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance. p) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education: Essential: A bachelor's degree in management, planning, economics, social sciences and a master's degree in management, business administration, public administration, planning, or related field from recognized university. Desirable: Health management studies would be an asset.
Skills: Key Behavioral Competencies: -Intrainstitutional Action: Displays, through leadership and decisions, understanding of the political systems and underlying drivers. Plans and evaluates collaborative and individual results to achieve the Organization's mission. Requires that projects be grounded in scientific evidence and that they be consistent with PAHO's mission and values, and appropriate for the setting in which they will be carried out. Demonstrates full commitment to the mission and values of the Organization by aligning work with the strategic direction of the Organization. -Analysis, Synthesis and Forecasting: Leads by example towards a culture of decision-making based on objective analysis of situational evidence and the application of previously acquired knowledge. Provides oversight in the verification process that targets how area of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of analyze situations for two years or more. -Performance Management: Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans--including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee's competencies. Effectively uses the Organization's official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts. -Devising the budget for interventions and cost optimization : Achieves valuable results from the organizational strategies. Makes optimal use of the available resources. Advocates ethical behavior and follows organizational guidelines when managing resources, helping to prevent and eventually resolving conflicts of interest. -Accountability: Develops a culture that utilizes accountability strategies at all levels and activities, processes, and functions in one's area. Oversees the development and required dissemination of appropriate reports on the monitoring of interventions in terms of partial and final results, as well as all the activities of one's area. -Leadership: Ensures that others buy into leader's mission, goals, agenda, climate, tone and policy. Sets a good example by modeling behaviors that align with the Organization's vision, mission and values. Ensures that their team tasks are completed. Is able to communicate easily within the unit and across the organization, is enthusiastic and committed to the team. Provides feedback and coaching. -External Action: Develops and maintains mutually beneficial working productive partnerships. In the area under one's charge, monitors all activities, using transparency in the execution of all processes. Verifies that the conditions and deadlines set for turning in the product are met, and can objectively report on the results. Leverages external actors to actors to accomplish strategic goals. -Teamwork: Develops a high performing team in one's operational area and encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial interpersonal relationships based on trust, both inside and outside the Organization. -Resource Mobilization: Establishes an internal Culture that supports the Organization's strategic direction program of work and the organizational results to enable effective resource mobilization. Supports and makes all efforts to increase the level of resources that are considered necessary for operations. Is capable of negotiating with different types of organizations. Uses the financial and non-financial resources with objectivity. Is able to achieve the goals and results with the resources they have. Technical Expertise: -Technical: Extensive progressive experience at a senior decision-making level, in particular in planning, budgeting, managing and reporting on international technical cooperation in the health or related sector(s); program management, including staffing, work program delivery, budget management and quality improvement. Practical knowledge of organizational development and monitoring and assessment in the health or related sector(s), and disciplines related to general management, strategic planning, organizational change, and human resource management. -Managerial: Extensive experience in senior and progressively responsible positions in management of large public or private organizations with a substantial administrative element and requiring sensitive negotiations, high level intervention, and extensive organizational development. Demonstrated ability to bring leadership to strategic, organizational, managerial, and analytic work in health or related sector(s). -Administrative: Experience with creation and integration of administrative procedures to deliver high quality results; resourcefulness, initiative, highly developed judgment and interpersonal skills to deal with difficult and sensitive situations; courteous style, tact, sensitivity to confidential information; ability to establish and maintain effective Team working relations at different professional levels without prejudice to disciplines, nationality, and cultural background. IT Skills: Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of ERP platforms and other enterprise planning and analytical tools would be an asset.
Experience: Essential: Thirteen years of combined national and international progressively more responsible experience in the planning, implementation and evaluation processes of an organization. Of these at least two years of progressive supervisory functions is essential. Desirable: Significant experience in a similar area of activity within an international organization would be an asset.
Languages: Very good knowledge of English or Spanish with working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information: A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS ASSIGNMENT. APPLICANTS WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENT FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax) US$79,537.00 at single rate US$85,615.00 with primary dependants	Post Adjustment: 42.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement