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Senior Budget and Resource Management Coordinator

12:01:00 PM
  • Grade: PL-5
  • Position N°: NA
  • Reference: ADB/11/012
  • Publication date: 20/02/2011
  • Closing date: 21/03/2011

Objectives

The primary role of the Budget Resource Management Coordinator is to handle Vice Presidential Complex budget and resource management issues, and to support Finance departments, division managers, and section heads to ensure effective delivery of the work program

Duties and responsibilities

Under the general supervision of the VP, the Budget Resource Coordinator’s main responsibility will be to:

  1. Implement the new budget guidelines and procedures
  2. Assist and contribute to the training of Directors and Managers to ensure compliance with the new budget management guidelines and procedures
  3. Monitor the Departments’ and Divisions’ budget implementation and transfers
  4. Participate in defining and setting of target levels for the Complex’s’ performance indicators
  5. Contribute to Managements’ quarterly reporting and mid year performance review reports to the Board
  6. Support Finance Departments, Division managers and Sections heads to ensure effective delivery of the work programme.
  • Coordinate the work program within the VPU and ensure that it is executed as planned;
  • Ensure alignment of resources allocated to the work program;
  • Lead the preparation of the monthly KPI report, and ensure the coordination of the contribution of the VPU to the preparation of the quarterly institutional reporting by COBS;
  • Coordinate the preparation of the administrative expenses and capital budgets within the VPU and ensure the timely input of this budget in the annual budget preparation;
  • Prepare the monthly budget execution report on the VPU;
  • Serve as VPU focal point and spokesperson on budget and work program;
  • Contribute to the development of complex KPIs and ensure their consistency with high level KPIs;
  • Liaise regularly with the Country team and Tasks Managers to ensure the effective delivery at the work program in line with WPA and budget;
  • During the period of closure:
    • Liaise with CGSP to ensure that all valid purchase requisitions are translated in purchase orders;
    • Ensure the proper carry over of the committed appropriations for which no obligation is discharged;
    • Ensure that all obligations carried over to the following year are totally settled before end June;
  • Prepare the budget transfer due diligence, ensure that it is approved by the relevant authority in accordance to the matrix of authority in budget matters, and execute the budget transfers into SAP;
  • Participate in COBS periodic reviews of the regulatory framework and institutional governance of the budget;
  • Contribute to the improvement of the budget processes and procedures.

Selection Criteria

Including desirable skills, knowledge and experience

  • At least a Master’s Degree or its equivalent in Finance, Economy or other related discipline
  • Preferably a minimum of 5 years of relevant practical working experience in financial management, budget matters, financial control, capacity building, planning and administration;
  • Good knowledge of MDB’s business environment;
  • Capacity for conceptual and strategic analysis;
  • Capacity to diagnose and resolve multiple, concurrent problems;
  • High level skills in communication and negotiation as well as the ability to build partnership with a broad range of clients
  • Demonstrated ability to advise Vice President, Directors and Division Managers in managing budget transfers, pooling and front-loading;
  • Excellent communication skills in English or French, with a working knowledge of the other language.
  • Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint), knowledge of SAP and operational management systems.
  • Ability to handle stress due to multiple and simultaneous demands, priorities and deadlines.

Document download

Senior Budget and Resource Management Coordinator (106 KB)

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To apply for this position, you need to be national of one of AfDB member countries.

  • Submitted by: Mohamed Youssouf, Division Manager, CHRM.1
  • Approved by: Gemina Archer-Davies, Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

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