Human Resources Officer LOCATION: Jakarta, Indonesia

JOB FAMILY: Human Resources

SALARY: Based on the National Salary Scale

JOB PURPOSE:To provide strategic and operational HR support to the Indonesia Programme and to ensure best practice of human resource management are implemented.

REPORTING LINES:

Post holder reports to: HR Manager

Staff reporting to this post: None

Dimensions

The following responsibilities are not exhaustive. They aim to provide a clear sense of the nature and scope of jobs at this grade:

· Supervising/ monitoring resources within defined boundaries (e.g. one or more countries) or specialist professional area, which may include people, assets and/or budgets.

· Providing support and advice to managers on areas of work in the job holder's remit

· Providing support for and directly implementing operational plans to agreed standards.

· Assisting with the development of solutions to diverse and complex problems and developing solutions to more routine problems.

· Applying information received in a variety of formats primarily from internal sources.

· Job holder has flexibility to anticipate and resolve challenges within their operational context.

· Impact of this role is significant within the operating unit (i.e. country/region/team) and could have some impact affiliate-wide.

· Job holder influences planning for the HR function and/or its operations within its operating context.

• Influences staff and volunteers in Oxfam and develops effective relationships with external bodies.

Key Responsibilities

To manage the administration process to support aspects of the Indonesian HR management.

• Advice and support programmes on HR operation and systems and ensure HR basics are in place to meet the minimum corporate standards across the region
• Effective payroll processing through the submission of monthly payroll, including assisting with processing tax, security and provident fund information, and other payments required by the local labour law and/or the internal policy. Liaison with Corporate Human Resources Reward Admin team for staff paid from Oxford where appropriate
• Effective management and administration of the HR business process, e.g. starter, performance management, leaver, tracking expiry dates of contracts and reporting to different managers ahead of time and facilitating end of contract processes like exit interview and payments.
• Effective benefits administration for staff:
• Attendance management: staff's leave by updating the computerized and manual personnel files with leave and absence details
• Monitoring cost of additional benefits for staff on Global contract (e.g. school fees, relocation, accommodation)
• Processing medical expenses claims querying any anomalies against procedure. Liaise with internal and external stakeholder (OXFORD, VANBREDA, ISOS etc.) whenever necessary
• Assist HRM in budgeting preparation and budget monitoring
• Maintain accurate and complete data on the PeopleSoft HR "GOLD" database. Seek support from GOLD HelpDesk as necessary. Establish regular and documented data quality auditing processes for the region
• Act as the GOLD contact, provide support to the programme teams as requested, and provide training for new users
• Support the recruitment process as requested which will include placing advertisements, administering recruitment database (I-Grasp), arranging interviews, medical checks, references and issuing contracts
• Facilitate the induction of the new recruited staffs in the regional centre
• Contribute to project work individually or collectively as required on matters of human resource management, e.g. National Pay Review, GOLD project
• Coordinate on staff probations and ensure the probation end is completed by line managers
• Assist in preparing and monitoring HR budget
• To provide support on the L&D activities and inputting L&D data on GOLD

Skills and Competence

• Good team member with experience of working in a small team and supporting a wider programme team.
• Strong interpersonal awareness including excellent facilitation skills and able to get on well with others. Must have diplomacy, tact and respect for confidentiality.
• Good communication skills - verbal and written - English and Indonesian.
• At least two years experience in a HR or training role with either knowledge of training and learning principles or HR administrative procedures and systems. Preferably qualified in HR or personnel management or working towards the qualification.
• Computer skills - Word, Excel, use of the Internet, databases and email.
• A strong commitment to Diversity issues, Equal Opportunities and capacity building.
• Excellent organisational abilities with ability to work to deadlines and manage time well.
• Ability to understand the principles of employment practice and law.
  
  
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