Management Assistant Scube IT Solutions
Job Title: Management Assistant
Role description:
As a Management Assistant, you will provide administrative support to the management on a daily basis. As such, you are responsible for a wide range of administrative, commercial and organisational tasks.
Your key responsibilities will include:
- Organising and coordinating internal/external meetings; taking minutes of management meetings and
- following up on action points and deadlines
- Following up on issues in an individual way to ensure a high level of (internal) client service
- Setting your own priorities and deadlines
- Supporting the sales process (organizing appointments, if required preparing and attending meetings)
- Marketing support (support on leaflets, brochures).
- Acquiring a good knowledge of the internal organisation in order to ensure a smooth communication
- between the team members and your management team
- Point of contact for office owners and real estate providers
- Preparing correspondence, presentations and reports (in Word, Excel and PowerPoint)
- Keeping internet pages up-to-date by gathering all the necessary information from files and documents.
- Providing feedback to the web master.
- Filing reports, contracts and project files
- Making worldwide travel arrangements
- Support in creating and follow-up of outstanding invoices
- Organising work permits and visa.
- This a part-time role (50% maximum). The working hours will be discussed and agreed upon with the candidate.
Qualifications:
You have:
- 4 to 5 years of experience (minimum) within a similar position
- Fluent language skills in English, both written and spoken
- A sound knowledge of the MS Office package, Internet and Skype
- The ability to work autonomously and perfectly manage time and priorities; you are very discrete and accustomed to handling confidential matters
- Outstanding interpersonal skills (in writing, on the phone and in person) to perform successfully in a fast-paced and client-oriented environment; you are service minded and an excellent team player
- An easygoing personality with a friendly, professional and helpful attitude towards customers; you are a dynamic person able to multitask and take initiatives
Offices:
We have this job opportunity at our Diegem, Belgium, office (close to Brussels).
Our offer:
In addition to a competitive salary we offer you a multidisciplinary & international environment with challenging projects/initiatives and on-the-job training.
Contact information:
If case you are interested in the job or would like to receive more information on this vacancy, please contact Matthijs Roukens at matthijs@scubian.com
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