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Management Assistant Scube IT Solutions

Job Title: Management Assistant

Role description:
As a Management Assistant, you will provide administrative support to the management on a daily basis. As such, you are responsible for a wide range of administrative, commercial and organisational tasks.

Your key responsibilities will include:

  • Organising and coordinating internal/external meetings; taking minutes of management meetings and
  • following up on action points and deadlines
  • Following up on issues in an individual way to ensure a high level of (internal) client service
  • Setting your own priorities and deadlines
  • Supporting the sales process (organizing appointments, if required preparing and attending meetings)
  • Marketing support (support on leaflets, brochures).
  • Acquiring a good knowledge of the internal organisation in order to ensure a smooth communication
  • between the team members and your management team
  • Point of contact for office owners and real estate providers
  • Preparing correspondence, presentations and reports (in Word, Excel and PowerPoint)
  • Keeping internet pages up-to-date by gathering all the necessary information from files and documents.
  • Providing feedback to the web master.
  • Filing reports, contracts and project files
  • Making worldwide travel arrangements
  • Support in creating and follow-up of outstanding invoices
  • Organising work permits and visa.
  • This a part-time role (50% maximum). The working hours will be discussed and agreed upon with the candidate.

Qualifications:
You have:

  • 4 to 5 years of experience (minimum) within a similar position
  • Fluent language skills in English, both written and spoken
  • A sound knowledge of the MS Office package, Internet and Skype
  • The ability to work autonomously and perfectly manage time and priorities; you are very discrete and accustomed to handling confidential matters
  • Outstanding interpersonal skills (in writing, on the phone and in person) to perform successfully in a fast-paced and client-oriented environment; you are service minded and an excellent team player
  • An easygoing personality with a friendly, professional and helpful attitude towards customers; you are a dynamic person able to multitask and take initiatives

Offices:
We have this job opportunity at our Diegem, Belgium, office (close to Brussels).

Our offer:
In addition to a competitive salary we offer you a multidisciplinary & international environment with challenging projects/initiatives and on-the-job training.

Contact information:
If case you are interested in the job or would like to receive more information on this vacancy, please contact Matthijs Roukens at matthijs@scubian.com