INSTITUTE OF JUDICIAL ADMINISTRATION JOBS
INSTITUTE OF JUDICIAL ADMINISTRATION (IJA)
The Institute of Judicial Administration – Lushoto is a Public Institution established by an Act of Parliament No. 3 of 1998 (Cap. 405 R.E 2002), the major roles of the Institute is to offer and conduct training programmes in legal disciplines and also to make research and consultancy.
3.1 CHIEF INTERNAL AUDITOR – 1 POST
3.1.1 REPORTS TO:RECTOR
3.1.2 MAIN PURPOSE OF THE JOB
To direct and control the internal audit function, enduring that all financial standards, regulations, and statutory provisions are complied with and there are appropriate financial controls to ensure the efficient, effective and proper use of resources.
3.1.3 DUTIES AND RESPONSIBILITIES
• Plan, co-ordinate and direct all internal audit operations of the Institute to ensure that the Institute complies with financial and Statutory regulations and standards;
• Advice the Institute on the soundness, adequacy and application of accounting and financial regulations to ensure that financial systems operate effectively and potential problems are identified;
• Keep all offices informed of institute’s policies, regulations and Council resolutions related to internal auditing matters;
• Undertake special audit investigations and make sound suggestions to management;
• Examine financial documents of the Institute and report to the Rector quarterly on the findings by identifying areas requiring attention and ensure implementation of any actions of any actions agreed;
• Advise on measures to reduce expenses and increase income;
• Advise the Rector from the time to time on efficient management and control
Institute’s assets;
• Review and audit the financial activities of the Institute to ensure that all relevant activities are subject to periodic audit;
• Maintain a working relationship with external auditors to ensure that they have all the information they might require;
• Carry out ad hoc audit reviews to investigate any areas identified by management.
3.1.4 QUALIFICATIONS AND EXPERIENCE
• CPA (T), or ACCA, or ICMA, or equivalent from a recognized accounting body and in possession of MBA.
• Must possess at least eight (8) years of working experience, four (4) years as a
Senior Auditor in a medium sized reputable organization.
• He/she must be registered by the NBAA as an Auditor/Accountant.
3.1.5 RENUMERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 19 with other terms and conditions of the Public Services.
3.2 ASSISTANT LECTURER (LAWYER) – 1 POST
3.2.1 DUTIES AND RESPONSIBILITIES:
• Teach up to NTA level 8 (Bachelor Degree);
• Conduct lectures, research and tutorial seminars;
• Prepare learning resources for tutorial exercises;
• Work in cooperation with Senior members of staff on specific projects such as research, consultancy and development work as appropriate;
• Prepare teaching manual;
• Make himself or herself accessible to students and other academic staff for academic consultation;
• Maintain and adhere to teaching schedule;
• Complie with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students;
• Participate in the processing of examination results;
• Engage in publication of research output, articles, manuscripts and books and to deposit such publications with the Head of Judicial and Legal Studies and Institute Library.
3.2.2 QUALIFICATIONS AND EXPERIENCE
• Masters Degree in Law (LL.M Degree) from a recognized Institution of higher learning.
3.2.3 REMUNERATION
Entry-point should be within the current Public Higher Learning Institutions Salary Scale
PHTS 8 with other terms and conditions of the Public Services.
3.3 SENIOR POLICY AND PLANNING OFFICER GRADE II – 1 POST
3.3.1 DUTIES AND RESPONSIBILITIES
• Prepare estimates for capital development;
• Compile project profiles including source of funding, custodian of agreements with donors and monitor reports;
• Collect and systematically compile data on students and staff information;
• Prepare basic statistical and management reports;
• Store and retrieve inventory information;
• Interpret and analyse data plan formulation;
• Liaise with Bursar’s Office in preparing the recurrent budget;
• Attend meetings of Planning and Finance sub-committee;
• Prepare profiles to bring together available statistics on the activities and resources of each Directorate and Department;
• Combine and analyse categories of data as basis of plan formulation.
3.3.2 QUALIFICATIONS AND EXPERIENCE:
• Bachelor degree in Planning or Economics or any other relevant field with at least three (3) years relevant work experience.
3.3.3 REMUNEREATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 12 with other terms and conditions of the Public Services.
3.4 SENIOR ESTATES OFFICER GRADE II – 1 POST
3.4.1 DUTIES AND REPONSIBILITIES
• Head a unit responsible for Estates Management functions;
• Provide specialized advise and service to the Estates Section Management;
• Assist in formulating policies on Estates Management;
• Assist in developing objectives and plans, and installing systems and procedures relating to Estates Management;
• Participate in the development and implementation of training programmes for
Estates staff;
• Provide consultancy services in Estates Management;
• Make feasibility studies and evaluate the viability of proposed projects in Estates
Management;
• Maintain coordinative work contacts with building staff of the Estates Section;
• Prepare various types of estimates for estates management projects;
• Prepare sketches and design for major modifications to existing buildings.
3.4.2 QUALIFICATIONS AND EXPERIENCE
• Bachelor degree in Environmental Engineering, Architecture, Building Economics, Civil Engineering or Land Management and Valuation with relevant working experience of at least three (3) years.
3.4.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale
PGSS 12 with other terms and conditions of the Public Services.
3.5 CLINICAL OFFICER GRADE III - 1 POST
3.5.1 DUTIES AND RESPONSIBILITIES
• Make proper diagnosis of disease;
• Prescribe treatments;
• Treat wound;
• Give First Aid to MCH problems;
• Give anaesthesia during operations;
• Attend general outpatient clinics.
3.5.2 QUALIFICATIONS AND EXPERIENCE
• Form IV/VI certificate plus a Diploma in Clinical Medicine from a recognized
Institution.
3.5.3REMUNERATION
Entry-point should be within the current Parastatal Medical General Service Staff pay scale – PMGSS 5 with other terms and conditions of the Public Services.
3.6 MATRON GRADE II – 1 POST
3.6.1 DUTIES AND RESPONSIBILITIES
• Assist the Dean of Students in Students’ counseling and guidance in one’s respective Hall of residence;
• Co-ordinate students’ cultural, recreational and sports activities in his/her Hall of
Residence;
• Serve as an advisor to students government at the Hall of Residence level and attends meetings of the Health Committee and the Hall Assembly;
• Issue permits to Students government at the Hall of Residence level and attends meetings of the Health committee and the Hall Assembly;
• Issue permits to Students who may experience emergencies that need absences from the Campus for some days;
• Take care of students’ welfare and ensures that the sick are urgently treated and taken care of satisfactorily;
3.6.2 QUALIFICATIONS AND EXPERIENCES:
• Bachelor degree or Advanced Diploma with a bias in Educational
Psychology/Divinity, Social Welfare or Community Development.
3.6.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 8 with other terms and conditions of the Public Services.
3.7 PLUMBING TECHNICIAN GRADE II - 1 POST
3.7.1 DUTIES AND RESPONSIBILITIES
• Perform daily plumbing works, including installation and fixing broken units in the system;
• Ensure the plumbing systems are operating properly;
• Identify and report on areas that needs rehabilitation in the system including tools and the quantity of material required for repair work;
• Identification of likely defects that might cause damage in plumbing systems;
• Ensure maintenance of plumbing systems at office, staff and hostel buildings;
• Assess and advice on the quality of work done by junior technicians or hired technicians (if any);
• Make follow-up during implementation of construction project so as to ensure value for money paid;
• Assist in designing of drawings and sketches of various structure in a particular job;
• Carry out plumbing and drainage work as directed, including the repair and upgrading of existing services and the installation of minor works, to ensure that all sanitary arrangements conform to health and hygiene standards, and relevant statutes, by-laws and regulations;
• Maintain an awareness of all health and safety rules applying to all plumbing, drainage work and tools used to ensure that safe working practices are observed.
3.7.2 QUALIFICATIONS AND EXPERIENCE
• National form IV certificate;
• Completed two (2) years plumbing course or the holder of Trade Test II certificate in plumbing;
• At least two (2) years relevant work experience. Also the applicant must have an ability to work as part of team and with minimum supervision;
• Fault finding skills.
3.7.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 6 with other terms and conditions of the Public Services.
The Institute of Judicial Administration – Lushoto is a Public Institution established by an Act of Parliament No. 3 of 1998 (Cap. 405 R.E 2002), the major roles of the Institute is to offer and conduct training programmes in legal disciplines and also to make research and consultancy.
3.1 CHIEF INTERNAL AUDITOR – 1 POST
3.1.1 REPORTS TO:RECTOR
3.1.2 MAIN PURPOSE OF THE JOB
To direct and control the internal audit function, enduring that all financial standards, regulations, and statutory provisions are complied with and there are appropriate financial controls to ensure the efficient, effective and proper use of resources.
3.1.3 DUTIES AND RESPONSIBILITIES
• Plan, co-ordinate and direct all internal audit operations of the Institute to ensure that the Institute complies with financial and Statutory regulations and standards;
• Advice the Institute on the soundness, adequacy and application of accounting and financial regulations to ensure that financial systems operate effectively and potential problems are identified;
• Keep all offices informed of institute’s policies, regulations and Council resolutions related to internal auditing matters;
• Undertake special audit investigations and make sound suggestions to management;
• Examine financial documents of the Institute and report to the Rector quarterly on the findings by identifying areas requiring attention and ensure implementation of any actions of any actions agreed;
• Advise on measures to reduce expenses and increase income;
• Advise the Rector from the time to time on efficient management and control
Institute’s assets;
• Review and audit the financial activities of the Institute to ensure that all relevant activities are subject to periodic audit;
• Maintain a working relationship with external auditors to ensure that they have all the information they might require;
• Carry out ad hoc audit reviews to investigate any areas identified by management.
3.1.4 QUALIFICATIONS AND EXPERIENCE
• CPA (T), or ACCA, or ICMA, or equivalent from a recognized accounting body and in possession of MBA.
• Must possess at least eight (8) years of working experience, four (4) years as a
Senior Auditor in a medium sized reputable organization.
• He/she must be registered by the NBAA as an Auditor/Accountant.
3.1.5 RENUMERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 19 with other terms and conditions of the Public Services.
3.2 ASSISTANT LECTURER (LAWYER) – 1 POST
3.2.1 DUTIES AND RESPONSIBILITIES:
• Teach up to NTA level 8 (Bachelor Degree);
• Conduct lectures, research and tutorial seminars;
• Prepare learning resources for tutorial exercises;
• Work in cooperation with Senior members of staff on specific projects such as research, consultancy and development work as appropriate;
• Prepare teaching manual;
• Make himself or herself accessible to students and other academic staff for academic consultation;
• Maintain and adhere to teaching schedule;
• Complie with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students;
• Participate in the processing of examination results;
• Engage in publication of research output, articles, manuscripts and books and to deposit such publications with the Head of Judicial and Legal Studies and Institute Library.
3.2.2 QUALIFICATIONS AND EXPERIENCE
• Masters Degree in Law (LL.M Degree) from a recognized Institution of higher learning.
3.2.3 REMUNERATION
Entry-point should be within the current Public Higher Learning Institutions Salary Scale
PHTS 8 with other terms and conditions of the Public Services.
3.3 SENIOR POLICY AND PLANNING OFFICER GRADE II – 1 POST
3.3.1 DUTIES AND RESPONSIBILITIES
• Prepare estimates for capital development;
• Compile project profiles including source of funding, custodian of agreements with donors and monitor reports;
• Collect and systematically compile data on students and staff information;
• Prepare basic statistical and management reports;
• Store and retrieve inventory information;
• Interpret and analyse data plan formulation;
• Liaise with Bursar’s Office in preparing the recurrent budget;
• Attend meetings of Planning and Finance sub-committee;
• Prepare profiles to bring together available statistics on the activities and resources of each Directorate and Department;
• Combine and analyse categories of data as basis of plan formulation.
3.3.2 QUALIFICATIONS AND EXPERIENCE:
• Bachelor degree in Planning or Economics or any other relevant field with at least three (3) years relevant work experience.
3.3.3 REMUNEREATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 12 with other terms and conditions of the Public Services.
3.4 SENIOR ESTATES OFFICER GRADE II – 1 POST
3.4.1 DUTIES AND REPONSIBILITIES
• Head a unit responsible for Estates Management functions;
• Provide specialized advise and service to the Estates Section Management;
• Assist in formulating policies on Estates Management;
• Assist in developing objectives and plans, and installing systems and procedures relating to Estates Management;
• Participate in the development and implementation of training programmes for
Estates staff;
• Provide consultancy services in Estates Management;
• Make feasibility studies and evaluate the viability of proposed projects in Estates
Management;
• Maintain coordinative work contacts with building staff of the Estates Section;
• Prepare various types of estimates for estates management projects;
• Prepare sketches and design for major modifications to existing buildings.
3.4.2 QUALIFICATIONS AND EXPERIENCE
• Bachelor degree in Environmental Engineering, Architecture, Building Economics, Civil Engineering or Land Management and Valuation with relevant working experience of at least three (3) years.
3.4.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale
PGSS 12 with other terms and conditions of the Public Services.
3.5 CLINICAL OFFICER GRADE III - 1 POST
3.5.1 DUTIES AND RESPONSIBILITIES
• Make proper diagnosis of disease;
• Prescribe treatments;
• Treat wound;
• Give First Aid to MCH problems;
• Give anaesthesia during operations;
• Attend general outpatient clinics.
3.5.2 QUALIFICATIONS AND EXPERIENCE
• Form IV/VI certificate plus a Diploma in Clinical Medicine from a recognized
Institution.
3.5.3REMUNERATION
Entry-point should be within the current Parastatal Medical General Service Staff pay scale – PMGSS 5 with other terms and conditions of the Public Services.
3.6 MATRON GRADE II – 1 POST
3.6.1 DUTIES AND RESPONSIBILITIES
• Assist the Dean of Students in Students’ counseling and guidance in one’s respective Hall of residence;
• Co-ordinate students’ cultural, recreational and sports activities in his/her Hall of
Residence;
• Serve as an advisor to students government at the Hall of Residence level and attends meetings of the Health Committee and the Hall Assembly;
• Issue permits to Students government at the Hall of Residence level and attends meetings of the Health committee and the Hall Assembly;
• Issue permits to Students who may experience emergencies that need absences from the Campus for some days;
• Take care of students’ welfare and ensures that the sick are urgently treated and taken care of satisfactorily;
3.6.2 QUALIFICATIONS AND EXPERIENCES:
• Bachelor degree or Advanced Diploma with a bias in Educational
Psychology/Divinity, Social Welfare or Community Development.
3.6.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 8 with other terms and conditions of the Public Services.
3.7 PLUMBING TECHNICIAN GRADE II - 1 POST
3.7.1 DUTIES AND RESPONSIBILITIES
• Perform daily plumbing works, including installation and fixing broken units in the system;
• Ensure the plumbing systems are operating properly;
• Identify and report on areas that needs rehabilitation in the system including tools and the quantity of material required for repair work;
• Identification of likely defects that might cause damage in plumbing systems;
• Ensure maintenance of plumbing systems at office, staff and hostel buildings;
• Assess and advice on the quality of work done by junior technicians or hired technicians (if any);
• Make follow-up during implementation of construction project so as to ensure value for money paid;
• Assist in designing of drawings and sketches of various structure in a particular job;
• Carry out plumbing and drainage work as directed, including the repair and upgrading of existing services and the installation of minor works, to ensure that all sanitary arrangements conform to health and hygiene standards, and relevant statutes, by-laws and regulations;
• Maintain an awareness of all health and safety rules applying to all plumbing, drainage work and tools used to ensure that safe working practices are observed.
3.7.2 QUALIFICATIONS AND EXPERIENCE
• National form IV certificate;
• Completed two (2) years plumbing course or the holder of Trade Test II certificate in plumbing;
• At least two (2) years relevant work experience. Also the applicant must have an ability to work as part of team and with minimum supervision;
• Fault finding skills.
3.7.3 REMUNERATION
Entry-point should be within the current Parastatal General Service Staff pay scale – PGSS 6 with other terms and conditions of the Public Services.
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