Operations Analyst Johannesburg, South Africa

Location:	Johannesburg, South Africa
Closing Date:	07/04/2012
Background / General description:
Corporation - IFC is seeking to recruit an Operations Analyst to be based in Johannesburg, South Africa. Reporting to the Manager of C3P Africa, the Operations Analyst will be involved in a wide variety of technical assistance assignments and formal, fee-based advisory mandates the majority of which are in the infrastructure sector, within the Sub-Saharan Africa region. Under the guidance of the projects team leaders, the Operations Analyst will be involved in the implementation of various advisory mandates including the preparation of reports, interactions with clients, financial modeling, drafting bid documents, and supervision of consultants. The job involves frequent travel in the region.
Duties and Accountabilities:
These will include but not be limited to: Portfolio Management • Ensure smooth operation of the business by managing specific activities related to project monitoring and evaluation, budgeting, reporting, invoicing; Ensure project procurement compliance – follow guidelines and work with “e-Consult2” (IFC’s consultants procurement system) for the recruitment of consultants; compile all relevant documentation;; follow up on contract end dates and payments; • Prepare regular reporting documentation and assist with internal processes; • Assist with specific office administrative tasks such as filing and archiving; • Serve as a source of information on project status, timetables, and milestones; • Draft a variety of standard project-related documentation; • Serve as budget champion; • Serve as Monitoring and Evaluation champion; • Follow-up on payment collection; and • Support the C3P Africa on-boarding champion. Projects implementation • Assist team leaders and other team members with the preparation of proposals for new mandates; • Assist in drafting consultant terms of reference and request for proposals; • Provide support to Team Leaders in the recruitment of consultants, including drafting applications for funding for consultant costs; • Assist in drafting project information memoranda, pre-qualification terms of reference, and strategic options reports. • Participate in project teams to accomplish work as required on several projects simultaneously. Research • Assist in conducting industry and market research; • Conduct team research requests; • Compile information related to projects and portfolio; • Manager unit records ensuring regular filing Knowledge Management • Focal point of contact with the Knowledge Management (KM) team in Washington Headquarters (HQ); • Assist in the preparation and planning of various KM events (conferences, workshops, negotiations, etc.) – organize PPP workshops and conferences for the department in conjunction w/ sector experts and team assistants; • Assist in the preparation of client presentation and pitch-books for business development; • Maintain and update marketing materials.
Selection Criteria:
• Minimum of a Bachelors degree; Masters degree preferred. • 2 to 5 years’ relevant experience. • Knowledge of iDesk, AS Portal, IBIS (IFC’s internal information system) would be an advantage. • Good Excel skills, desktop publishing/Powerpoint presentation skills; • Experience in high performance environments . • English language skills essential; French and Portuguese desirable. • Past work experience in Consulting/Financial services is desirable. • self-starter; problem-solver, and proactive. • Excellent communication skills both written and oral, including the ability to convey ideas and positions clearly. • Excellent interpersonal skills, with the ability to establish and develop relationships; • Strong sense of service to clients, openness to feedback and to new ideas. • Ability to work through teams, deliver high quality work within deadlines, and to meet team objectives.
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Operations Analyst

Johannesburg, South Africa