Project Financial Officer International IDEA Stockholm, Sweden

The International Institute for Democracy and Electoral Assistance — International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.

International IDEA’s notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in Brussels, New York, Latin America, Africa and Asia.

Project Financial Officer

Under the supervision of the Finance Manager, the Project Financial Officer is responsible for providing complete project management support – both financial and contractual - to project managers and programme directors. The Project Financial Officer will support a portfolio of projects and will act as focal point for project managers for grants, budgets and contracts.

The Project Financial Officer will perform such functions:

Grant Management
Budget Management
Contract and Agreements
Policy and Systems Development
General Support

Qualifications and Skills

University degree in financial management, contract law, business or equivalent.
Minimum (5) years experience as Project Financial Officer or similar position managing project-based contracts and budgets in an international organization. Exposure to different donor practices, especially the EU, is highly desirable;
Solid knowledge of procurement and contracting concepts, tendering, contract design and administration issues, multi-party agreements. Ability to draft non-routine contractual instruments and use independent judgement and creativity in resolution of contract issues;
Solid knowledge of project design, grant administration and management, including budgeting, costing of proposals, monitoring implementation and acquittal of funds;
Working knowledge of copyright principles and experience with publishing agreements would be a considerable asset.

Functional Competencies:

High level of numeracy and logical thinking;
Initiative, ability to work independently, set priorities and perform under pressure with accuracy and dedication;
Ability to establish positive working relationships at various levels, internally and externally;
Strong client orientation and excellent organizational and follow-up skills;
Excellent communication and presentation skills, both written and spoken.

Language skills:

English: Excellent knowledge both written and oral;
French and Spanish: considered an asset.

Computer skills:

High level of computer literacy (Microsoft Office Package); experience with ERPS (Enterprise Resource Planning System) desirable.

Terms of contract: Level VI Post. Three (3) Year Fixed Term Appointment.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.

Should internet not be an option, applications can be submitted to International IDEA by fax: +46-20 24 22 or by post: International IDEA, SE-103 34, Stockholm, Sweden