Header

HR Systems Assistant, Human Resources

Reference: 110200302
Location: London, UK
Closing Date: 28 Feb 2011

Job summary

The Human Resources Systems Assistant will monitor and provide support in activities concerning the human resources management information systems. This will involve assisting HR in report writing, trouble-shooting, the general use of the system, developing and testing of new functionalities, and interfacing between HR users and IT team and system provider. In addition, the incumbent provides assistance in activities related to recruitment and contract administration, and any other duties as and when required. Regularly review usage of various aspects of the system and recommend any necessary actions to ensure that the system is fully utilized.

Task description

The post holder will:

1. Be responsible for providing support to all staff in HRS in relation to the records system and HR Database – HR Pro. This will involve:

  • Monitor and evaluate the existing systems, processes and procedures to identify opportunities for improvement and undertake enhancement;
  • Being the hub of all communication pertaining to HR-Pro;
  • Providing assistance to HR Staff in relation to day-to-day queries regarding the general usage of HR-Pro;
  • Liaising with the Secretariat’s IT Section in regard to problems that may arise with the system;
  • Liaising with the suppliers of the database system (ABS) with regard to trouble shooting, should the IT Section deem it necessary;
  • Create and update various reports, for management reporting purposes and other reports as required;
  • Produce accurate, analytical monthly HR Management Information reports;
  • Ensure quality control of data entered into the system(s);
  • Identify training needs in HR in relation to the use of HR-Pro;
  • Supply payroll with a monthly report of current staff for reconciliation purposes.
  • Manage an effective HR Administration including registry services to effectively support HR function.
  • Assist in the upgrading and maintenance of the online application system.

2. Create and update various reports, including trend analysis reports, monthly management reports, sickness absence management reports, leave management reports etc.

3. Assist with, in liaison with ITS, HR and system provider:

  • Development of specifications for, and review and improvement of, additional functionalities of the HR-Pro system;
  • Testing of applications, preparing comments for submission to ABS or IT team;
  • Implementation of HR-Pro self-service (e.g., for recording and management of sick absence records, and other types of leave).

4. Maintain all Management Information Systems (MIS) and support systems to ensure information flow is accurate, efficient, and up to date.

5. Coordinate input for and manage the HR webpage ensuring regular updates and quality control.

6. Ensure personnel and subject files are maintained in an organised and secure manner to enable availability of information to authorised personnel in an efficient and timely manner.

7. Assist, when necessary, with general administrative duties, such as long listing of candidates; logistic and administrative arrangements for interviews and on-boarding of new staff; and responsible for sickness absence recording.

8. Performs other duties as required.

>> Apply Online

Download Application Guidelines and full job description