Country Finance Manager Malaria Consortium
Background
Malaria Consortium is an international organisation working globally, particularly in Africa and Asia, on Malaria and other communicable disease control. The office in Juba, South Sudan is the centre for the programmes in South Sudan. Currently the South Sudan office runs nine programmes and has a projected income of £2.3m for the 2010/11 financial year. The Country Finance Manager (CFM) is responsible for running the finances of the South Sudan programme overseeing donor reporting, budget preparation and all financial and management accounting. The finance team, including the CFM, consists of eight people. The CFM manages the South Sudan Finance team reporting to the Country Director and interacts with the Regional Finance Manager (RFM), Financial Controller (FC) and Chief Finance Officer (CFO) to meet the global reporting needs of MC. The CFM is expected to be an integral part of the senior management team in country and work closely with the management, technical and operations team in country.
The successful candidate would be responsible for the following duties:
• Ensure monthly transactions are entered in the General Ledger and maintain the integrity of the balance sheet through reconciliation in accordance with the monthly checklist and timetable.
• Approve advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances.
• Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities;
• Work with the Regional Finance Manager to improve financial systems in the Country office, recommending change as part of the global MC improvement to provide timely and appropriate financial information to MC Project Managers and donors.
• Ensure project financial reports for donor and partners are prepared according to donor requirements
• Ensure monthly management accounts are reviewed and variances are acted on by project managers; report to the CFO on the variances and the corrective action that will be taken.
• Prepare annual budgets and monthly cash flow projections for the country office
• Make regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management
• Coordinate with the auditors to complete required audits;
• Regularly review all legal contracts to ensure MC’s financial commitments are met and compliance with all local legal requirements, including tax, pensions and insurance
• Identify and assess risks facing the South Sudan programme and develop mitigation strategies along with the Country Director & Africa Operations Manager
• Set the objectives for Finance staff in coordination with the Country Director and carry out performance appraisals at regular intervals and at least annually.
• Agree with the Regional Finance Manager on adequate capacity and human resource in the South Sudan Finance team
Person specification:
Essential
• Qualified ACA, ACCA or CIMA Accountant
• Minimum of 5 years experience in a finance team, with at least two years in a managerial position
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel and experience of financial system software
• Good analytical and reporting skills
• Excellent interpersonal and communication skills
• Strong ability to be able to manage and prioritise multiple tasks
• Experience in training and developing Finance staff
Package: A competitive salary and benefits package will be offered to the successful candidate, including relocation if required.
Security situation in country: Please note that South Sudan is a post-conflict setting with recurring localised insecurity. This does not generally target expatriate or NGO staff but does have the potential to disrupt programming and occasionally leads to the relocation of staff. Whilst Malaria Consortium takes all reasonable measures to ensure the safety of its staff, interested candidates must be aware and willing to work in such a context. Given the context, all Malaria Consortium positions in South Sudan are unaccompanied postings.
Contract duration: 24 months (with option of renewal subject to performance)
Malaria Consortium is an international organisation working globally, particularly in Africa and Asia, on Malaria and other communicable disease control. The office in Juba, South Sudan is the centre for the programmes in South Sudan. Currently the South Sudan office runs nine programmes and has a projected income of £2.3m for the 2010/11 financial year. The Country Finance Manager (CFM) is responsible for running the finances of the South Sudan programme overseeing donor reporting, budget preparation and all financial and management accounting. The finance team, including the CFM, consists of eight people. The CFM manages the South Sudan Finance team reporting to the Country Director and interacts with the Regional Finance Manager (RFM), Financial Controller (FC) and Chief Finance Officer (CFO) to meet the global reporting needs of MC. The CFM is expected to be an integral part of the senior management team in country and work closely with the management, technical and operations team in country.
The successful candidate would be responsible for the following duties:
• Ensure monthly transactions are entered in the General Ledger and maintain the integrity of the balance sheet through reconciliation in accordance with the monthly checklist and timetable.
• Approve advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances.
• Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities;
• Work with the Regional Finance Manager to improve financial systems in the Country office, recommending change as part of the global MC improvement to provide timely and appropriate financial information to MC Project Managers and donors.
• Ensure project financial reports for donor and partners are prepared according to donor requirements
• Ensure monthly management accounts are reviewed and variances are acted on by project managers; report to the CFO on the variances and the corrective action that will be taken.
• Prepare annual budgets and monthly cash flow projections for the country office
• Make regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management
• Coordinate with the auditors to complete required audits;
• Regularly review all legal contracts to ensure MC’s financial commitments are met and compliance with all local legal requirements, including tax, pensions and insurance
• Identify and assess risks facing the South Sudan programme and develop mitigation strategies along with the Country Director & Africa Operations Manager
• Set the objectives for Finance staff in coordination with the Country Director and carry out performance appraisals at regular intervals and at least annually.
• Agree with the Regional Finance Manager on adequate capacity and human resource in the South Sudan Finance team
Person specification:
Essential
• Qualified ACA, ACCA or CIMA Accountant
• Minimum of 5 years experience in a finance team, with at least two years in a managerial position
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel and experience of financial system software
• Good analytical and reporting skills
• Excellent interpersonal and communication skills
• Strong ability to be able to manage and prioritise multiple tasks
• Experience in training and developing Finance staff
Package: A competitive salary and benefits package will be offered to the successful candidate, including relocation if required.
Security situation in country: Please note that South Sudan is a post-conflict setting with recurring localised insecurity. This does not generally target expatriate or NGO staff but does have the potential to disrupt programming and occasionally leads to the relocation of staff. Whilst Malaria Consortium takes all reasonable measures to ensure the safety of its staff, interested candidates must be aware and willing to work in such a context. Given the context, all Malaria Consortium positions in South Sudan are unaccompanied postings.
Contract duration: 24 months (with option of renewal subject to performance)
How to apply
Candidates who fully meet the above requirements should submit a detailed CV together with a covering letter explaining how you are suited to the person including a daytime contact number and three referees quoting the reference number to HR Recruitment@ malariaconsortium.org
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