Secretary to the Resident Representative - Liberia Country Office

Objectives

Under the direction of the Resident Representative, the incumbent will be responsible for the following:

Time management and scheduling on behalf of the Resident Representative to include effective prioritization and resolving related conflicts and competing demands;
Manage Resident Representative’s calendar and schedule of meetings;
Administer the Staff meetings, take minutes of the proceedings and ensure follow-up on agreed actions;
Independently respond to diverse inquiries and make decisions when multiple courses of action are possible;
Coordinate and monitor multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
Ensure quality of documents requiring the Resident Representative’s approval and/or signature;
Keep others informed by providing relevant information, reports or status updates;
Draft/finalize correspondence on a range of topics on behalf of the Resident Representative and prepare minutes of meetings;
Be accountable for the smooth operation of the office work, support work and related systems within the Country Office by organizing and coordinating workflow;
Monitor media and provide daily briefs for the Resident Representative’s information; and
Perform any other assignments as requested by the Resident Representative and the management.

Including desirable skills, knowledge and experience

“A” Level with professional secretarial qualifications; minimum five years of experience in the relevant area;
Thorough knowledge and use of all relevant computer software, especially MS Office 2007, and the ability to help organize data and information retrieval systems;
Good interpersonal and verbal communication skills;
Proven ability to work in effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
Strong written and verbal communication skills in English; with knowledge of Portuguese an advantage.

To apply for this position, you need to be national of one of AfDB member countries.