Travel Expense Associate II in Washington, DC

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We seek qualified candidates for the position of Travel Expense Associate II in Washington, DC.

Position Description:

The Travel Expense Associate will support to the Travel function by processing complex corporate domestic and international expense reports. S/he will communicate and implement FHI 360 travel policies and procedures and will act as liaison with travel agency with regards to billing issues and back-office accounting. Specific responsibilities include:

· Process appropriate travel advances and reconcile travel advance account, obtaining and accounting for travel funds advanced and spent assuring proper documentation and receipts for reimbursements, and proper use of air carriers according to federal and corporate travel regulations.

· Reconcile the travel advance account to the corporate General Ledger.

· Works closely with FHI 360 staff to re-classify mis-posted travel expenses and prepares journal entries if needed. Research discrepancies from the travel advance account.

· Matches all air invoices and reconciles monthly American Express statement for payment against advance account.

· Assemble all prepaid travel documents in employee travel files, verify all amount match advance account.

· Track voided and refunded tickets from travel logs reconcile against advance account, American Express statement and internal tracking logs.

· Assemble all prepaid travel documents in employee travel files, verify that all amounts match travel advance account.

· Assist with the reconciliation of small and large scale multinational conference expenses.

· Process all vendor bills for payment.

Minimum Requirements:

High School/GED and 7 - 9 years relevant experience or AA and 5 - 7 years relevant experience or BS/BA in Business Administration, or related field, and 3 - 5 years relevant experience or MS/MA/MBA in related field, and 1 – 3 years relevant experience. Experience with international air and quality control and experience in travel agency dealing with complex international reservations. Knowledge of accounting, bookkeeping and/or finance. Ability to manage a large volume of work with minimum supervision. Knowledge of Federal Government and USAID travel regulations. Ability to maintain accurate and complete records. Strong written and verbal communication skills. Relevant computer software skills, particularly Microsoft Office. Ability to use judgment to execute duties and responsibilities. Ability to initiate majority of tasks, specify and plan activities for task accomplishment and notify supervisor of variances.

FHI 360 has a competitive compensation package. Interested candidates may register online through FHI 360's Career Center at www.fhi360.org/careercenter or through the Employment section at www.fhi360.org. Please submit CV/resume and cover letter including salary requirements. Please specify source in your application.

AA/EOE/M/F/V/D