Communications Assistant - African Trade Insurance Agency

Established by African States with the financial support from the World Bank, the African Trade Insurance Agency (ATI) is a multi-lateral developmental institution dedicated to providing insurance, co-insurance, reinsurance and other financial services to foster trade with and investments in its African Member States for the purposes of promoting trade, investment and other productive activities in Africa.

The African Trade Insurance Agency seeks to fill in the positions outlined below and qualified candidates are invited to apply:

This is a local position.

Communications Assistant

Reporting to the Communications Officer (CO) of the African Trade Insurance Agency, the Communications Assistant will have the following duties and responsibilities:

In collaboration with the Communications Officer, co-ordinate ATI's flagship event, its Annual Meeting which will include the following:

• Drafting an event concept and theme for the four main events that comprise the Annual General Meeting (AGM) - a Business Roundtable, a press conference, a cocktail event and the General Assembly meeting;
• Overseeing a timeline of activities that will involve following up with each individual responsible for specific tasks to ensure strict adherence to established timelines;
• Liaising with the host country government on event coordination logistics such as visa requirements, protocol issues concerning VIPs; invitations and participation;
• Creating an invitation list, working with the design team to create invitation design options and obtaining all internal approvals before disseminating the invitations;
• Drafting and sending invitation letters to government officials across Africa and to international VIPs;
• Managing an information database related to the AGM which includes tracking enquiries and invitations;
• Coordinating with vendors to ensure all material are produced and delivered on time including event banners, give-aways, décor, videos, registration kits, etc.;
• Liaising with event speakers to brief them on their roles during the event and to ensure that they submit their material (bios, presentations, photos, etc.) on time;
• Co-Chairing when necessary the AGM Committee meetings;
• Working closely with the Public Relations firm during the event to troubleshoot where necessary.

Other Specific functions will be as follows:

• To coordinate events such as press conferences and workshops including invitation lists and managing the entire invitation process, event logistics, branding and media coordination;
• To maintain and update ATI's contact database;
• To ensure that the website is up to date and all information is accurate. This will involve liaising with the web master and the web designer and uploading information;
• To draft press releases, invitations, correspondence, talking points and other written forms of communication;
• To liaise with the media regarding background information on ATI and scheduling interviews;
• To liaise with Public Relations firms in all the countries in which ATI operates to organise their work flow;
• To coordinate production of publications, banners, brochures and other printed material with vendors from design and concept to print production;
• To research and compile information for the Annual Report publication, press releases, advertisements and events;
• To draft power point presentations for ATI management and staff;
• To coordinate with ATI's Underwriters in the field around media opportunities or identified issues in the media which may negatively impact on ATI, and on event logistics;

Key qualifications:

• A university degree or a diploma in Communications, Journalism, Economics, Business Administration, International Relations or a relevant field;
• Strong writing skills, a writing test will be administered to all candidates being interviewed;
• A minimum of two years experience in Event Management and Coordination, Media Relations, Journalism, or a related field;
• Experience working in a multicultural environment;
• Ability to meet deadlines in a fast-paced environment;
• Excellent interpersonal skills, strong communications skills;
• Fluency in written and spoken English;
• Legal skills and knowledge in managing human resource issues in an international organization
• Solid computer skills;
• Candidates who are fully bilingual in English and French will be given special consideration.

Salary range: The salary range for this position is US$ 12,000- 15,000 per annum, tax free (Other benefits apply).The salary is negotiable depending upon professional qualifications, family situation, the responsibilities of the position and the experience of the candidate

ATI reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

How to Apply:

1. Submit an application letter, curriculum vitae, details of your current remuneration package and three references to recruitment@ati-aca.org
2. Candidates must fill out ATI's Personal History Form. Click here
3. The closing date for application is 11th March 2011 at midnight Nairobi time
4. Only candidates meeting the minimum requirements included in the detailed Job-descriptions and submitting applications in compliance with points 1-3 above will be considered for these positions, and only short-listed candidates will be contacted.

ATI reserves the right not to make any appointment to the above vacancies, to make an appointment at a lower grade, or to make an appointment with a modified job description.