Program Manager II - Malaria Project Director
Guinea
Background:
Catholic Relief Services (CRS) has been working in Guinea since 2000 in programs covering a variety of areas such as Health, Agriculture and Education. The Global Funds to fight AIDS, Tuberculosis, and Malaria (GFATM) has approved the Guinea proposal for Round 10 Malaria. CRS was nominated as a co-Principal Recipient with the Ministry of Health and Public Hygiene (MoH) for this grant. The period of the grant is for five years (2011-2016).
The project will be implemented by CRS Guinea in partnership with the MoH and a consortium of non-governmental and private organizations. It will cover more specifically the hyper endemic and holo endemic areas of the country in 19 regions out of a total of 33. CRS main responsibilities include procurement and supply chain management of all commodities, mass-media communication and Community leaders behavioral change communication.
Primary Responsibility:
The Project Director is responsible for the overall management of the project as well as relationship with the donor.
Specific Responsibilities:
1. Strategy, Representation and Coordination
Coordinates the planning process and ensures that program activities are implemented according to the work plans, approved deadlines, and within the budget limitations
Coordinates capacity building activities of the CRS management units and project sub-recipients, including areas of Finance, Procurement, Human Resources and M&E
Ensures the proper execution of the monitoring and evaluation plan and the elaboration of the various trip reports with the assistance of the multidisciplinary team
Coordinates the process of requesting funds from the donor
Manage program budgets, including tracking of financial and material resources, according to the policies and guidelines of GFATM and CRS
Ensure accurate and timely reporting of program finances and progress status to the regional structures of CRS, LFA (local fund agents), GFATM, and the Country Coordinating Mechanism (CCM)
Review actual financial performance against the budget, and explain variances on a regular basis
Approve program expenditures, budget adjustments, and cost modification requests to donors
Provides leadership, direction and vision to the CRS project, to the consortium of sub-recipients staff, and manage staff performance
Coordinates the planning and undertaking of evaluation studies to be conducted in the project
Ensures the review of all documents elaborated during the implementation of the project;
Organizes regular coordination and exchange meetings during the implementation of the project
Oversees the design and conceptualization of the tools required during the implementation of the project
Coordinates the preparation work for the annual external audits of the management of the project
Represents CRS at the national and international levels during periodical meetings of the health sector as a whole and the Global Funds in particular.
2. Relation with Stakeholders
Promotes strong cooperation with the MoH as the other co-PR, represents and reports to the CCM, fully collaborate with the LFA and keep close communication with the GFATM fund portfolio manager
Informs CCM of updates and work closely with CCM technical commissions upon request
Reviews Sub-Recipient (SR) reports, provides feedback on implementation progress and performance, identifies solutions to address challenges and weaknesses
3. Internal Communication
Provides the appropriate technical leadership assuring the optimal achievement of the project objectives;
Uses the intranet system to enhance coordination, implementation, and continuous learning over the life of the grant;
Facilitates regular meetings of the Technical teams engaged in the project activities;
Maintains communication with the Regional Technical Advisors and headquarters resource persons.
Supervisory Responsibilities: M&E Specialist, Deputy Director, Auditor, Finance manager, Procurement Officer, Administrative Assistant
Program Manager Competencies:
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Set clear goals and manages toward them
Collaborate effectively with staff and stakeholders
Manage financial resources with integrity
Applies program quality standards to project design and organizational learning
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Key Working Relationships:
Internal: Country Representative, Head of Programs, Resource Management Coordinator, Deputy Regional Directors, Regional Technical Advisors, HQ specialists
External: LFA, Sub-recipients, Ministry of Health, CCM, Fund Portfolio Manager
QUALIFICATIONS
10 years experience in senior management position and in the management of large grants that support health programs in an African country context
Masters Degree in International Development, Public Health, or related field
Experience in coordination of multi-agency programming
Strong preference for candidates with at least five years experience in Malaria programming and providing technical assistance to partner organizations.
Ability to professionally represent CRS to host government and other organizations.
Knowledge of CRS policy operations and procedures highly desirable.
Supervisory experience.
Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training.
Experience in, and a commitment to, integrated community development.
Experience with public grant proposal writing, implementation and reporting.
Excellent analytical and information seeking skills, proven decision-making skills.
Cultural sensitivity and solid track record as a team player with all levels of staff.
Strong inter-personal and public relations skills.
Experience in designing and implementing participatory planning and evaluation methods.
Willingness and ability to travel regularly.
Fluency in French and English required
Proficiency in MS Office suite, including Word, Excel and Outlook.
Available for in-country travel up to 30% of the time
This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position
EOE/M/F/D/V
Background:
Catholic Relief Services (CRS) has been working in Guinea since 2000 in programs covering a variety of areas such as Health, Agriculture and Education. The Global Funds to fight AIDS, Tuberculosis, and Malaria (GFATM) has approved the Guinea proposal for Round 10 Malaria. CRS was nominated as a co-Principal Recipient with the Ministry of Health and Public Hygiene (MoH) for this grant. The period of the grant is for five years (2011-2016).
The project will be implemented by CRS Guinea in partnership with the MoH and a consortium of non-governmental and private organizations. It will cover more specifically the hyper endemic and holo endemic areas of the country in 19 regions out of a total of 33. CRS main responsibilities include procurement and supply chain management of all commodities, mass-media communication and Community leaders behavioral change communication.
Primary Responsibility:
The Project Director is responsible for the overall management of the project as well as relationship with the donor.
Specific Responsibilities:
1. Strategy, Representation and Coordination
Coordinates the planning process and ensures that program activities are implemented according to the work plans, approved deadlines, and within the budget limitations
Coordinates capacity building activities of the CRS management units and project sub-recipients, including areas of Finance, Procurement, Human Resources and M&E
Ensures the proper execution of the monitoring and evaluation plan and the elaboration of the various trip reports with the assistance of the multidisciplinary team
Coordinates the process of requesting funds from the donor
Manage program budgets, including tracking of financial and material resources, according to the policies and guidelines of GFATM and CRS
Ensure accurate and timely reporting of program finances and progress status to the regional structures of CRS, LFA (local fund agents), GFATM, and the Country Coordinating Mechanism (CCM)
Review actual financial performance against the budget, and explain variances on a regular basis
Approve program expenditures, budget adjustments, and cost modification requests to donors
Provides leadership, direction and vision to the CRS project, to the consortium of sub-recipients staff, and manage staff performance
Coordinates the planning and undertaking of evaluation studies to be conducted in the project
Ensures the review of all documents elaborated during the implementation of the project;
Organizes regular coordination and exchange meetings during the implementation of the project
Oversees the design and conceptualization of the tools required during the implementation of the project
Coordinates the preparation work for the annual external audits of the management of the project
Represents CRS at the national and international levels during periodical meetings of the health sector as a whole and the Global Funds in particular.
2. Relation with Stakeholders
Promotes strong cooperation with the MoH as the other co-PR, represents and reports to the CCM, fully collaborate with the LFA and keep close communication with the GFATM fund portfolio manager
Informs CCM of updates and work closely with CCM technical commissions upon request
Reviews Sub-Recipient (SR) reports, provides feedback on implementation progress and performance, identifies solutions to address challenges and weaknesses
3. Internal Communication
Provides the appropriate technical leadership assuring the optimal achievement of the project objectives;
Uses the intranet system to enhance coordination, implementation, and continuous learning over the life of the grant;
Facilitates regular meetings of the Technical teams engaged in the project activities;
Maintains communication with the Regional Technical Advisors and headquarters resource persons.
Supervisory Responsibilities: M&E Specialist, Deputy Director, Auditor, Finance manager, Procurement Officer, Administrative Assistant
Program Manager Competencies:
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Set clear goals and manages toward them
Collaborate effectively with staff and stakeholders
Manage financial resources with integrity
Applies program quality standards to project design and organizational learning
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Key Working Relationships:
Internal: Country Representative, Head of Programs, Resource Management Coordinator, Deputy Regional Directors, Regional Technical Advisors, HQ specialists
External: LFA, Sub-recipients, Ministry of Health, CCM, Fund Portfolio Manager
QUALIFICATIONS
10 years experience in senior management position and in the management of large grants that support health programs in an African country context
Masters Degree in International Development, Public Health, or related field
Experience in coordination of multi-agency programming
Strong preference for candidates with at least five years experience in Malaria programming and providing technical assistance to partner organizations.
Ability to professionally represent CRS to host government and other organizations.
Knowledge of CRS policy operations and procedures highly desirable.
Supervisory experience.
Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training.
Experience in, and a commitment to, integrated community development.
Experience with public grant proposal writing, implementation and reporting.
Excellent analytical and information seeking skills, proven decision-making skills.
Cultural sensitivity and solid track record as a team player with all levels of staff.
Strong inter-personal and public relations skills.
Experience in designing and implementing participatory planning and evaluation methods.
Willingness and ability to travel regularly.
Fluency in French and English required
Proficiency in MS Office suite, including Word, Excel and Outlook.
Available for in-country travel up to 30% of the time
This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position
EOE/M/F/D/V
How to apply
www.crs.org/about/careers
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