Reporting Manager
Department: Coordination
Position: Reporting Manager
Contract duration: 6 months, renewable
Location: Kyrgyzstan, Osh
Starting Date ASAP
I. Background on ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 28 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 62 million € budget for over 240 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org.
II. Program Information
Capital Office : Bishkek
National Staff : 197 (dec 2010)
International Staff : 7 (dec 2010)
Areas : 4
On-going programmes : 11
Budget : 4.4M€ (2010)
ACTED has been in Kyrgyzstan since 2000, and operates in the Jalalabat, Osh, Batken, and Naryn regions with a staff of over 80 people. ACTED in Kyrgyzstan contributes to poverty reduction by decreasing the impact of the world recession through adding value to labour migration, improving the food security of vulnerable people, supporting local initiatives for development, reducing the risks to natural disasters to decrease socio-economic damage and resolving cross border conflicts for stable socio-economic development.
The country programme is responding to the evolving economic and political situation of the country by working toward rural food security, socio-economic advancement and resilience against shocks, including those of natural disasters. The situation in cross border areas remains critical due to the existence of territories still in dispute between Kyrgyzstan, Uzbekistan and Tajikistan. The local conflict and border management is poorly developed while socio-economic interaction between bordering communities is intense due to cross border trade and the shared use of land and water resources. Today, the development of conflict early warning mechanisms and social infrastructures in near border areas are the priority action in order to prevent and decrease risks of conflicts.
III. Responsibilities:
1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
- Recruit and train Reporting Officers (both expatriate interns and/or national staff) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building;
- Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
- Revisit the reporting database system to simplify and clarify reporting requirements;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
2. Developing Internal Coordination and Communication mechanisms
- In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly programming board meetings, quarterly country coordination meetings);
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
- Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
- Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy
- Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
- Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
- Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
4. Developing an External Communication Strategy
- Define the main target groups, activities, resources and partnerships needed;
- Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
- Identifying sources of funding for a more cohesive public information strategy in-country.
5. Assisting the Country Director in developing project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
IV. Qualifications:
•Postgraduate diploma in Journalism, International Relations, or a related field
•2-3 years of previous work experience in the humanitarian/development field, proposal development, and donor relations
•Previous reporting experience, preferably with a staff management component
•Fluency in written and spoken English
•Excellen writing, analytical, and communication skills
•Ability to work efficiently under pressure
•Previous experience working abroad
V. Conditions:
Salary according to experience (from 2000€ up to 2200€)
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package
Ref : RM/KYR/RW
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
Position: Reporting Manager
Contract duration: 6 months, renewable
Location: Kyrgyzstan, Osh
Starting Date ASAP
I. Background on ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 28 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 62 million € budget for over 240 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org.
II. Program Information
Capital Office : Bishkek
National Staff : 197 (dec 2010)
International Staff : 7 (dec 2010)
Areas : 4
On-going programmes : 11
Budget : 4.4M€ (2010)
ACTED has been in Kyrgyzstan since 2000, and operates in the Jalalabat, Osh, Batken, and Naryn regions with a staff of over 80 people. ACTED in Kyrgyzstan contributes to poverty reduction by decreasing the impact of the world recession through adding value to labour migration, improving the food security of vulnerable people, supporting local initiatives for development, reducing the risks to natural disasters to decrease socio-economic damage and resolving cross border conflicts for stable socio-economic development.
The country programme is responding to the evolving economic and political situation of the country by working toward rural food security, socio-economic advancement and resilience against shocks, including those of natural disasters. The situation in cross border areas remains critical due to the existence of territories still in dispute between Kyrgyzstan, Uzbekistan and Tajikistan. The local conflict and border management is poorly developed while socio-economic interaction between bordering communities is intense due to cross border trade and the shared use of land and water resources. Today, the development of conflict early warning mechanisms and social infrastructures in near border areas are the priority action in order to prevent and decrease risks of conflicts.
III. Responsibilities:
1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
- Recruit and train Reporting Officers (both expatriate interns and/or national staff) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building;
- Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
- Revisit the reporting database system to simplify and clarify reporting requirements;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
2. Developing Internal Coordination and Communication mechanisms
- In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly programming board meetings, quarterly country coordination meetings);
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
- Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
- Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy
- Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
- Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
- Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
4. Developing an External Communication Strategy
- Define the main target groups, activities, resources and partnerships needed;
- Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
- Identifying sources of funding for a more cohesive public information strategy in-country.
5. Assisting the Country Director in developing project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
IV. Qualifications:
•Postgraduate diploma in Journalism, International Relations, or a related field
•2-3 years of previous work experience in the humanitarian/development field, proposal development, and donor relations
•Previous reporting experience, preferably with a staff management component
•Fluency in written and spoken English
•Excellen writing, analytical, and communication skills
•Ability to work efficiently under pressure
•Previous experience working abroad
V. Conditions:
Salary according to experience (from 2000€ up to 2200€)
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package
How to apply
Please send, in English, your cover letter, CV, and three references to jobs@acted.orgRef : RM/KYR/RW
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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