Programme Assistant - European Union Delegation

The European Union Delegation to the Republic of Kenya, announces the vacant position of a Programme Assistant based in Nairobi to support the Rural Development section. This is a Local Agent position.

Overall Purpose

To assist section in the management of the Agriculture and Rural Development programmes in Kenya.

Main responsibilities

• Support the project managers in their day-to day operation work with implementing partners;
• Assist in the verification of contractual documents and follow up contract performance (such as deadlines, specification, expenditure) in close collaboration with counterparts in the Delegation’s Finance & Contracts Section;
• Ensure proper filing and archiving of documents: keep files/notes/messages for both incoming and outgoing correspondences;
• Analyse and sort letters/notes/messages for their urgency and propose action where required;
• Arrange logistics for visitors and meetings;
• Organise meetings/seminars and prepare concise minutes

Required Qualifications

• First Degree in Business Administration;
• 5 years post graduate working experience as a Programme Assistant or closely related field; preferably in an international office environment. Knowledge of EU contractual procedures advantageous;
• Personal effectiveness in working in a team, performing in meetings, and human relations in a multicultural environment;
• Excellent knowledge of written English (working language).
• Excellent IT skills in MS Office including database tools (Excel, Word, PowerPoint)
• Excellent oral and written communication and good presentation skills and ability to develop and maintain networks of contacts;
• Ability to build and maintain positive working relationships with colleagues, national counterparts, donor agencies, other stakeholders and ability to adapt well in a multi-cultural environment;
• Personal initiative and ability to work independently, to focus on priorities, to monitor and evaluate progress and to meet deadlines;
• A high degree of integrity and the ability to deal with confidential information is required.

The position is open to nationals and other residents of Kenya with a valid working permit.

The contract is for an unlimited duration with provident and medical cover, subject to a three month probationary period.

As an indication, the minimum basic salary is Kshs. 131,113/- per month with possibility of higher salary depending on relevant work experience. The gross salary is subject to local tax law.

Applications and detailed CV’s of interested candidates should reach the Delegation latest by 31 March 2011, 16hrs00 and should be addressed as follows:

The Head of Administration,
European Union Delegation to the Republic of Kenya,
Union Insurance House, Ragati Road,
P.O. Box 45119, 00100 Nairobi, Kenya

Only Short-listed Candidates will be contacted