Defense Attache Office Administrative Assistant
Under the direct supervision of the Operations Coordinator (OPSCO), the incumbent will serve as secretary (Administrative Assistant) for the Senior Defense Official (SDO)/Defense Attaché and Section staffed by military personnel. The position is full-time and closes August 17, 2011.
- Initiate, modify and maintain official files, written and computerized, in accordance with regulations for the SDO-DATT.
- Arrange for official travel.
- Control/draft special correspondence and message to include but not limited to invitations, diplomatic notes, country clearances, aircraft clearances, and ship clearances.
- Manage and maintain the calendar of the SDO/DATT.
- Research internet, technical references and HQ policies for guidance in completing tasks.
- Assist with official visits and events and coordinate other activities with appropriate embassy agencies.
- Maintain time and attendance records.
- Screen/sort incoming and outgoing correspondence and mail for appropriate actions.
- Ensure safeguarding of classified information.
- Coordinate DAO drivers’ schedules.
- Create graphic presentations as needed.
- Order office supplies.
- Must ensure all DAO suspense’s are met in a timely manner.
Minimum Requirements
| Qualifications Required: NOTE: All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each criterion. 1. U.S. high school diploma or local country equivalency is required. 2. Excellent English communication skills (level 4/4), written and oral, are required. 3. Experience managing an administrative office and functions of an organization are required. 4. DIA/DAO organizational knowledge, previous DAS and/or military experience, and knowledge of computer operations are required. 5. Excellent interpersonal skills are required. 6. Touch-typing – at least 40 words per minute is required. (This will be tested). 7. Ability to learn and apply regulations and guidelines as relevant to operations. 8. Ability to compose, type and prepare a variety of correspondence in accordance with procedures and be able to maintain office files and records. |
Job Specification
Duties include:- Initiate, modify and maintain official files, written and computerized, in accordance with regulations for the SDO-DATT.
- Arrange for official travel.
- Control/draft special correspondence and message to include but not limited to invitations, diplomatic notes, country clearances, aircraft clearances, and ship clearances.
- Manage and maintain the calendar of the SDO/DATT.
- Research internet, technical references and HQ policies for guidance in completing tasks.
- Assist with official visits and events and coordinate other activities with appropriate embassy agencies.
- Maintain time and attendance records.
- Screen/sort incoming and outgoing correspondence and mail for appropriate actions.
- Ensure safeguarding of classified information.
- Coordinate DAO drivers’ schedules.
- Create graphic presentations as needed.
- Order office supplies.
- Must ensure all DAO suspense’s are met in a timely manner.
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