SCHEDULER-EXECUTIVE ASSISTANT TO THE DIRECTOR, PRESIDENT & CEO - Washington, DC
The incumbent serves as the personal assistant to the Director, President & CEO of the Wilson Center; receiving all visitors; screening all calls; scheduling all appointments; and arranging for all travel. Ensures that matters to be placed on the executive's calendar for discussion have been adequately researched and background material prepared in advance of the meeting. Schedules appointments and events for the Director, President & CEO, and arranges for transportation as necessary. Provides communication and personal liaison assistance between the Director, President & CEO and the Board of Trustees, the Wilson Council, Alliance and Cabinet, congressional representatives, other advisory membership bodies, and key staff members of the Center's central management team. In addition, the incumbent will organize special events and meetings for the Executive Offices; maintain the financial records for the office; prepare a variety of correspondence and written reports; maintain phone logs and list of contacts; maintain systems for both sensitive and operational materials, as well as for policy background materials, and oversee the office interns. The incumbent also provides administrative support and assistance to other senior level agency officials as may be required. Performs other related duties as assigned.
Qualifications
Minimally qualified applicants must have at least two years of increasingly responsible specialized experience serving as a personal assistant and/or scheduler that demonstrates the knowledge, skills, and abilities to successfully perform the duties of the position. This position requires the ability to maintain the schedule of a senior executive, previous experience managing complex travel arrangements, excellent computer skills, the ability to type at least 40 words per minute; excellent oral and written communication skills; and the ability to multi-task, work well under conflicting deadlines, and in a very fast-paced environment. In addition the ability to update and maintain an electronic calendar; previous experience working in a Congressional office; a background or interest in international relations and/or public administration; and the ability to maintain financial records for an office are highly desirable.
Contact Details
- Contact:
- Human Resources
- Email:
- jobs@wilsoncenter.org
Application Instructions
Please visit http://www.wilsoncenter.org/sites/default/files/WC-13-01T%20Scheduler-Executive%20Assistant_0.pdf to see the full text job announcement for more information and how to apply for this position. Application materials can be emailed to jobs@wilsoncenter.org . The Wilson Center is committed to attracting and maintaining a high quality, dedicated and diverse workforce.
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