HR Administrator

HR Administrator (EMEA)   Purpose of Position   The job holder will serve in an administrative support role to the EMEA HR Business Partner/HR Manager and assist in ensuring effective the daily maintenance and record keeping of HR activities.   The role will work with a variety of stakeholders and confidentiality, efficient administration and data management is critical for the role.   Primary responsibilities:    Your primary responsibilities will revolve around the wide range of HR administrative duties and in particular you will be expected to:  Maintain all HR and related administrative files and electronic records as required.  Data maintenance and updating of the HR talent pool and information systems.  Ensure that all time and attendance records are maintained and updated in the business unit.  Liaising and assisting with the service termination functions.  Produce management information reports as requested.  Monitor and contribute to continuous improvement of HR related process and functionality.  Communicating with employees on general HR related requests eg payslips, salary certificate, confirmation of employment etc  Ensuring that all increases, adjustments, leave, bonus and commission provisions are accurately recorded.  Ensuring proper filing of all payrolls records and maintains confidentiality of records.  Ensuring that Management, Payroll and HR reports are provided on a monthly basis and as the need arise.  Formulating reports as requested by the HR Manager.  Ensure that developed HR policy is implemented and that all employees are kept informed on any new policies.  Work closely with finance to ensure payroll is processed accurately and in a timely manner.  Sent out various documents to employees and clients  Inform employees when [performance review are due and ensuring adherence to the periods for this process.   Ensure the effective recording and updating of personnel data and records.  Responsible for the employee orientation and induction program of all new employees.  Updating and providing statistics on all employee discipline and related administration.  Facilitate the administration of all employee queries and grievances in employment related matters.  Monitor training for all employees and training feedback  Co-ordinating internships and in service training programs with the assigned managers in the business.  Ensuring effective records are kept of all training, scheduled training and training outcomes for individuals and groups.  Any other duties assigned by the HR Manager or his/her delegate. Reporting requirements   The role will report directly to the HR Manager (EMEA HR Business Partner) with the following reporting requirements:  Attendance of all weekly and/or team meetings.  Regular updates with your line manager  Regular submission of assigned reports  A monthly update on the status of your KPI's, as well as any other important areas of concern.  Exception reports as and when required.   Relationships The role will form part of the EMEA HR Business Partner The role will be required to liaise closely with all employees IN THE emea team and at times with other stakeholders   Authority levels  The role will be required to analyse and make recommendations to the EMEA HR Business Partner  You will also be expected to contribute to ensure effective record keeping, administration and process within the EMEA team. Minimum education and experience required    Bachelor's degree in Human Resources or an administrative degree or any related discipline  1-3 years of relevant experience Key competencies and professional expertise required Detail orientated Very strong written English skills Good communication skills Organising and systematic approach to work Strong Microsoft Office skills Ability to manage workflows independently Ability to multi-task in an ever changing environment, complete work quickly and accurately with high energy, urgency and initiative    Ability to effectively interact with all levels of the organization    To apply for this position you must have a valid visa to work in the UK

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