TANGAZO LA KAZI SHINYANGA - 4/15/2015
JOB TITLE: Program Officer, Communication and Community Outreach
RESPONSIBLE TO: Program Coordinator: Communication and Community Outreach
LOCATION: Dar es Salaam
PURPOSE OF THE POSITION: AGPAHI is a service oriented national Organization working to improve Children and families’ health by eliminating pediatric HIV & AIDS through capacity building, advocacy, community outreach, service linkages, research, prevention and treatment.
It works in partnership to create and implement innovative solutions for improved healthcare. Thus, AGPAHI is looking to recruit a Program Officer to provide support in communication and community outreach initiatives that builds awareness to the program/stakeholders. He/she will have to inform the mass about the importance and availability of services to prevent and treat pediatric AIDS and support scale-up and increase utilization of these services.
He/she will work closely with the Program Coordinator communication and community outreach to identify program opportunities, address key obstacles through advocacy and provide technical guidance on program documentation.
Major duties and responsibilities
Under the guidance of the Program Coordinator, implement and update the communication and outreach strategies for AGPAHI programs
Support in the preparation of annual work plans and budget for the Communication and Outreach activities.
Support AGPAHI’s technical team in relation to communication and communityoutreach activities.
Prepare quarterly narrative reports against the costed work plan and performance indicators on communication and community outreach activities.
Monitor effectively on progress of organization’s communication and community outreach strategies and program activities.
Manage project partnership with partners and other projects that will emerge related to communication and outreach supported by AGPAHI.
Under the guidance of the Program Coordinator, liaison the program with advocacy agendas to be cascaded to other stakeholders and air out views for change.
Main roles under communication:
Work with relevant media houses to increase awareness and education on HIV and AI
Develop and maintain Organization media portfolio to provide coverage on AGPAHI work in the lake zone.
Support in coordinating the production and airing of radio programs.
In collaboration with Program Officers/Sub guarantees at program level, Support the production and dissemination of Information, education and Communication (IEC) materials.
Support in the preparation of site briefs and speeches for senior AGPAHI officers for high level events.
In collaboration with the team, plan and support coordination of events and ceremonies at the field (e.g. CTC inaugurations, vehicle/equipment handover events, Children camp etc.)
Ensure that all IEC materials conform to the donor, AGPAHI and other partner’s branding guidelines.
Field travels to document programs success stories and best practices and share with partners through various media.
Support the management of AGPAHI website by conducting the following specific tasks:
Edit content to ensure that the information is accurate with suitable images as per AGPAHI guidelines.
Constant review the information already placed into the website and maintains existing content.
Maintain the Organization blog to ensure that it is always updated, ost news and respond to readers’ comments.
Ensure that all content intended for publication on the website/blog is in compliance with the Organization mission and vision.
Ensure creativity by designing visual and interactive presentation of content on the web.
Moderate number of visitors visiting the website for Quality Improvement purposes.
Ensure that videos and images uploaded on the website/blog that involves vulnerable audiences are treated with caution and due respec
Produces a consistent visual image on website & blog including maintenance of templates.
Main roles under Community Outreach:
Increase mass campaign through community sensitization.
Enhance participation of policy makers to advocate for AGPAHI programs and address identified obstacles for the success of pediatric AIDS elimination.
Work with the community linkages team to understand the work of the districts councils and areas for mutual collaboration.
Support the technical team to identify areas of support and scaling up of community outreach initiatives.
Identify good will ambassadors who can strongly advocate for AGPAHI programs.
Participate in AGPAHI technical team meetings to update technical team on the quarterly activities and get updates from technical team on program implementation.
Participate in external meetings and events as requested, including at local, regional and national levels.
Collaboration and networking with like-minded Organizations in various meetings and/or events.
REQUIRED QUALIFICATIONS:
Education and experience
A degree in Social Sciences, Law, Mass Communications, journalism or related field.
At least three years of experience in HIV/AIDS Communication and Advocacy programs in Tanzania.
Knowledge and understanding of internet operations and functionality.
Knowledge and understanding of current editing, authoring tools such as Joomla.
Essential skills and knowledge
Quick learner, energetic, independent and self-motivated.
.Excellent journalistic verbal and writing skills - ability to write simply for diverse audiences.
Knowledge of existing in country key players for HIV & AIDS related networks or the willingness to acquire this knowledge quickly.
Experience in working with NGOs.
Team building skills and ability to establish or identify HIV AIDS related networks.
Ability to frequently travel to the field (up to 50%).
Desirable skills and knowledge
Excellent interpersonal skills, high levels of self-motivation and integrity.
Knowledge of Kiswahili language in document translation is an advantage.
Creativity and personal initiative towards program implementation.
Good computer skills in Word, Excel and PowerPoint.
Experience of working with a wide range of stakeholders, with proven ability to provide support to communication and advocacy initiatives.
Job Title: Procurement & Logistic Officer
Responsible to: Support Service Manager
Work Station: Dar es Salaam
Purpose of post:To assist AGPAHI’s Operations with operational, logistical & Procurements issues.
RESPONSIBILITIES AND TASKS:
Procurement & Logistic Officer will be assisting the Support Service Manager in the following duties:-
QUALIFICATIONS & EXPERIENCE Procurement:
Understand the Role of the Procurement Function within the Organization.
Assess the Effectiveness of the Procurement Function.
Effectively Plan and Manage Procurement Projects as per USG rules and Reg
Implement and Develop Commodity based Procurement within the Organization.
Assess Commodity Markets, Benchmark Suppliers.
Build and Analyze Comprehensive Tender Documentation.
Understand and Build Effective Pricing Models.
Negotiate Effectively.
Deliver Real Bottom Line Efficiencies and Cost Savings.
Inventory
Prepare required quarterly and year-end reports related to property inventory and maintenance for Dar and Region Offices.
Maintain inventory of all AGPAHI property for the Dar Office and all the sub- offices.
Property Maintenance
Monitor all properties for maintenance requirements as well as responds to specific maintenance requests from staff.
Make recommendations and works with appropriate vendors for maintenance, repair, and/or disposal of AGPAHI property.
Arrange for property disposal in accordance with AGPAHI regulations/policies.
Vehicle Maintenance & Fuel Monitoring
Review and compile monthly reports for all AGPAHI vehicles reporting on their maintenance & fuel usage.
Compile explanations to any alarming concerns on their fuel usage or vehicle maintenance that may arise.
Qualifications & Experience
Supervisory and general office administration, procurement, and logistical skills.
Advanced certificate in Strategic Procurement will be an added advantage.
Fluent reading, writing, and speaking.
1 year experience in dealing with procurement, and logistical activities and experience in dealing with in-house stock management.
Additional experience working with Government of Tanzania offices (MoH & TRA) for VAT exemptions.
A Bachelor’s degree in Procurement and supplies management. Issued by PSPTB（Procurement and Supplies. Professional and technician Board).
Co-ordinate Care and treatment and integrated RCH activities at local partner sites
Provision of routine constructive feedback on program performance toward target in both AGPAHI and sub grantees in collaboration with Program Officers, Clinical Services.
Tracking of all program activities in the field office and recording ensuring that they are within the time frame and in line with the program goals and objectives.
Tracking of all program activities on weekly basis to make sure that all program units adhere to work plan in collaboration with SPO M&E.
Routine data collection both quantitative and qualitative for routine program trackingAssist the districts on identification site staff training needs in PMTCT and C&T
Position Title: Program Officer, Monitoring &Evaluation
Working Station: Shinyanga
Reports to: Program Coordinator Monitoring &Evaluation
Purpose of the position: Under the guidance of and reporting to RPC; the program officer monitoring and evaluation will provide technical support to health facilities in Shinyanga region; this includes planning and implementation of HIV/AIDS programs supported by AGPAHI. Training of staff and visit to AGPAHI supported sites, participate in data collection and ensure proper patient recording system.
Principal Functions:
Monitor program activities that fall under the Regional Office
in collaboration with Program Officers, Clinical Services.
Monitoring and evaluation capacity building to sub grantees staffs as well as AGPAHI staffs at filed office.
To train (on job and formal training) data clerk and other site staffs on site data management.
Capacity building of site and AGPAHI staff on M&E techniques, and strengthen and encourage the data use for decision making process.
System strengthening at District/Regional level for report collection, aggregation and storage.
Report collection, compilation, and submission to AGPAHI, donors and other stakeholders;
Support the sub-grantees and sites in collaboration with Data Management Officers and Program Officers, Clinical Services to make sure that all quarterly NACP reports are submitted to DACC, RACC and MoHSW (NACP) in time and complete.
Make sure that all program quarterly reports (C&T, PMTCT, TB/HIV, Lab, PITC, supply chain and others) are reported in time and in a required quality in collaboration with PO CS, PO LAB, POCL and other staff.
Work closely and provide technical support to DMO in all matters concerning data management at AGPAHI, sub grantees and site level.
Reviewing of all reporting tool used by AGPAHI or its sub grantees where necessary
Critically review of data collection tools used at AGPAHI health facilities as required or where necessary.
Support or provide advice in improving these tools
Streamline the process of data collection to simplify and fasten the production of reports.
Glaser and other database use for program M&E.
To assure that data entry in the Glaser, site capacity and community assessment databases is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.
To produce several standard reports from the Glaser and SCA and other DB for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders.
Meeting and workshop to represent AGPAHI
Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the SPO M&E or Program Coordinator, M&E.
Evaluation and use of data of the program at field office to inform management of proper decision making process:
Work with technical staff in setting, monitoring and achieving program goals and
targets
Play as key person in preparing and providing constructive performance based feedback to staffs at AGPAHI, sub grantees, sites and other stakeholders.
Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.
Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.
Assist in operation research activities in the organization:
Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.
Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.
Requirements, Qualifications, Skills & Ability:
Applicants should hold a degree in statistics, health sciences, public health, international health, or a related discipline. A background in medicine will be an added advantage.
Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time.
Strong data management and analysis skills with experience in using Microsoft Access and Excel. Experience with SAS, SPSS, STATA, SPECTRUMan advantage.
JOB TITLE: Program Officers, Clinical Services
LOCATION: Shinyanga
REPORTS TO: Senior Program Officer, Clinical Services
Purpose of post:
The Program Officer, Clinical Services is a self- motivated individual who will provide oversight and technical assistance to district and enable them to provide quality integrated RCH/PMTCT and Care and Treatment services. He/she will work as a key member of AGPAHI’s Technical team. The PO will run day to day program implementation activities in Shinyanga Regional Office. He/she will work in close collaboration with other staff members to ensure timely implementation and reporting of activities for AGPAHI supported programs. He/she will also make sure implementation of program activities at sub grantee level is in line with the work plans.
Key responsibilities/ Principal functions:
Assists in co-ordination of Care and Treatment and RCH/ PMTCT programs services
Assists in co-ordination of training of health workers at project sites as deemed necessary
Conduct supportive supervision and technical assistance and share findings with other program staff, the RPM and technical supervisor
Ensure and strengthen linkage between RCH integrated activities and Care and treatment services
Support and monitor implementation of integrated programs including TB/HIV, early infant diagnosis (EID), and PITC according to national guidelines
Participate in the development of individual quarterly work plan, which will contribute to the regional office and head office work plan.
Liaise with laboratory and SCM team to support supply chain management services that ensures availability of HIV commodities at all levels within the districts and maintain continuous communication with MSD
Liaise with community program staff within AGPAHI to coordinate linkages and referral networks within the supported districts.Provide technical inputs and assistance to health facilities and project staff
Visit health facilities and provide onsite technical assistance to health facilities and project staff including sit- ins at the clinic days, assisting sites in data collection and submit to direct supervisor.
Together with sub grantees, plan and oversee sub grantee site activities as stipulated in proposals (To systematically monitor the progress versus planned activities / targets.)
Providing feedback to sub grantee and other relevant stakeholders based on integrated supportive supervision, M&E and specific departmental reports.
To systematically provide guidance for improvement and follow up whether or not issues have been solved, or advice has been followed
Coach sub-grantees in proposal writing i.e. prioritizing activities, development of work plans and budgeting.
Participate in development of proposals and work plans for PMTCT and C&T sub grantee
Interact with district mentors to assess needs and provide technical support where need identified.
Conduct comprehensive supportive supervision in close collaboration with district teams and other implementing partners when necessary.
Facilitate quality improvement of service delivery by sub-grantees
Apply QI principles in regular supportive supervision through focusing on priority areas and utilizing QI-based methods /tools for improvement.
Analyzing and providing feedback on results to site staff, CHMT, PC-QI, immediate supervisor and where possible RHMT.
Assist health facilities in formulating, implementing and following up Quality
Improvement Projects (QIPs), providing technical assistance regularly and when requested through regular supportive supervision, QI meetings and other site visits.
Ensure sites trained in QI meet regularly to discuss quality of services and to plan for improvement where needed. This might require the PO to attend the meeting or to receive the meeting minutes and submit to PC-QI.
Perform QI performance measurement to all sites with QI project when time is due
Quarterly report to PC QI on performed activities, challenges and lesson learnt concerning QI
Facilitate monitoring and evaluation of our sub grantees
To perform a systematic supervision of M&E systems and to make effective use of
M&E data to monitor performance and to provide feedback.
Make use of CTC 2 and GLASER data base to monitor performance of sub grantee
Assist sites with quarterly preparation of C&T and RCH activities reports when necessary
Assist in the preparation and review, compilation and submission of RCH , C&T, TB/HIV, PITC reports to the M&E department
Track progress at individuals sites through site visits and reports
To monitor districts to utilize the obligated fund in the given program according the agreement in the proposals
To monitor districts to implement program year activities according to their work plan
Prepare and share site specific monthly report on the performance and implementation of program activities to SPO
Liaise with Grants Officers (GOs) and ensure timely financial cash request and provision of funds to subs as well as making follow up of program progress versus financial use.
Participate in the orientation of newly recruited POCSs and visitors
Facilitate communication with partners
Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Field office and other program staff
Provide feed- back to sub-grantee and other relevant stakeholders based on ISS, M&E and specific departments
Advocate for inclusion of PMTCT and C&T activities in the CCHP
Reflective practice and organizational learning
Document lessons learnt and provide inputs into the way forward/best practices for
project implementation
Assist in the dissemination of lessons learnt and better practices from the program
The POCS will also perform any other responsibilities as assigned by the SPO, CS
or RPM
Qualifications, Skills and ability:
Advance diploma or degree in Medical related field Preference will be given to the
Followings;
Experience in providing HIV care and treatment services.
Minimum of 3 years of clinical experience required with 2 years working experience in HIV/AIDS care and treatment
Excellent knowledge of national and World Health Organization and MOHSW
guidelines on HIV care and treatment
Computer literacy is necessary and the applicant should be comfortable working with the basic Microsoft packages (Word, Excel & PowerPoint)
Title: Program Officer - HEID SERVICES
Report to: Regional Program Coordinator
Location: Shinyanga Field Office
Purpose of the Post
Program officer for HEID services is a self-motivated, hardworking and committed individual who is responsible in implementing and monitoring all activities related to HIV Early Infant Diagnosis (HEID) including DBS sample transportation system. The transportation system of DBS samples includes preparation of quality DBS samples, sample transportation, processing and results back to the facilities. He/she will also provide clinical advice and assist supported sites to scale up EID services and improve DBS results TAT in Shinyanga and Simiyu regions. He/she will also work closely with PO- Pediatric in improving identification of HIV exposed infants as well as infected infants/children and early ART initiation to infected children.
Duties and Responsibilities
Oversee the implementation of EID activities in AGPAHI supported sites.
Assist in the development and implementation of the monitoring and evaluation systems of Early Infant Diagnosis in supported sites.
Provide clinical advice and on-site mentorship to service providers on Early Infant
Diagnosis, presumptive diagnosis and treatment to infants.
Collaborate with RHMTs, CHMTs and HMT to design, implement innovative strategies for improving the HEID services in AGPAHI supported sites.
Work closely with DNA PCR laboratory in ensuring timely delivery and process of DBS samples submitted from all facilities of Shinyanga, Simiyu and Geita regions.
Identify and communicate immediately on rejected and wrongly packed samples to Program officer for laboratory for sample recollection.
Liaise with Program officer- laboratory services and Regional Program Coordinator to ensure effective communication with the EID sites for sample recollection and transportation to Zonal Lab.
Work closely with RCH-PMTCT coordinator, POLS, PC-SCM and RPC and ensure adequate communication and collaboration with them to timely address issues/challenges that may arise.
Work closely with Program coordinator pharmaceutical management and supply chain in monitoring availability of DBS kits in all supported sites.
Ensure all DBS results from Shinyanga and Simiyu are entered into DBS data base at
Zonal laboratory.
Ensure that DBS results are timely received at AGPAHI supported sites through different means such as EMS, SMS printers, EID messaging etc.
Work with EID data clerk at Zonal lab and make sure SMS printers are functioning well.
Identify and communicate the DBS positive results to the respective facilities as soon as they are identified.
Organize and coordinate trainings/workshops/orientation related to HEID services at regional and district level in collaboration with CHMTS and RHMT.
Provide monthly report on the DBS samples sent to Zonal laboratory and results back to facilities.
Minimum Qualification
Advance diploma or degree in Medical related field,
Minimum three years in HIV/AIDS care and treatment programs
Knowledge of work-streams related to health systems strengthening, HIV testing diagnostics, treatment, and strengthening sustainable health supply chain systems;
English language fluency, both written and verbal required.
JOB TITLE: DATA MANAGEMENT
OFFICER LOCATION: Shinyanga
REPORTS TO: Senior Program Monitoring &Evaluation
Purpose of the Post:
AGPAHI Data Management Officers ( DMOs) the main responsibility to oversees the quality of data and its system supporting that are well maintained at office, district level and health facility levels. The primary purpose of the position is to provide a supportive to the data clerks on computerized records, and to ensure that data are captured accurately and maintained in the prescribed manner. Moreover the DMOs work with the district and health facilities (HFs). AGPAHI supported DMOs should ensures the paper based system/electronic databases are well functions and quality of meet the standard required by donors and the government of Tanzania.
Major duties and responsibilities
Data quality
To set mechanisms to ensure that the data clerks work with triage nurse(s) to generate list of patients attending next CTC session.
Through card review or/and sampling check that CTC2 cards are filled correctly and work with CTC clinicians and data clerks to correct any inconsistencies.
To set mechanisms for follow-up poorly filled in CTC2 cards that were sent back to clinicians for corrections and update the corrections into CTC2 database.
Set mechanism to ensure each patient file contains the TB screening tool and that this if filled in by the clinicians during each patient visit
Ensure that the data clerk conduct data cleaning queries regularly, verify the inconsistencies by checking patient cards (CTC2) and verifying with clinicians
Ensure that data clerks perform data checks, and correct mistakes identified before
generating reports.
Ensure that all patient files are arranged in a convenient system so that they can be retrieved quickly. Or ensure that the data clerks manages the files at site level
To ensures that data clerks work with other CTC staff to ensure that files and other documents are kept in a secure place to guarantee patient confidentiality
Data entry
Ensure that all patient information enters into the CTC2 database as soon as forms are received (i.e. on the day that the patient visits the clinic). DMO should work together to clear existing files if any.
Updating and maintaining CTC2 database
Ensure that the CTC2 database is always of the most recent version; work together with NACP and UCC to get the updates
Ensure that the data clerks do a daily backup on either a partitioned hard drive or a separate hard drive.
Proper use of CTC IT equipment
Assure that the provided IT equipment’s are operating well at any time;
Daily update of virus protection;
Collaborate with the CTC coordinator and finance staff to assure that funds provided for IT maintenance and internet are timely used for the right purpose.
Report all problems relating to running of the database and computer to the CTC in charge.
Update IT equipment and data clerk staff inventory on quarterly bases
Supervise the cleanliness and tidiness of computer to all sites.
Conduct timely database trouble shooting whenever needed.
Sharing and effective use of reports
Ensure that the data clerks use the CTC2 database to produce high quality monthly NACP reports and submit these to the CTC coordinator who will then submit these to DACC etc. according to the national data flow and reporting calendar.
Ensure that the data clerks use the CTC2 database to produce monthly reports on patients who are lost to follow up and submit these to the Community Liaison
person, who will use this data to trace these patients.
Other Duties
To work with data clerks and advise them on planning for leave and are informed of their absence at work.
Supervise the use of all the Standard Operating Procedures (SOPs) that are provided;
Perform any other work related issues as assigned to you by your supervisor
Assist data clerk to do simple analysis from the database.
Assist data clerk to manage data flow. Movement of files from point at the facility e.g. Clinician, refill sites, cabinet, to data clerk and back to cabinet and to clinician.
Giving new updates of program and database updates.
Have preparatory meeting: review budgets, data clerk wages, real time status of the facility, mandatory to review file arrangement
Train and build capacity of clinical staff (Clinics in charges, DACCs, clinicians and ART nurses in data recording/documentation on M&E tool/ clinical forms/cards (CRF), using databases for data entry, data cleaning, production of reports and
monitoring performance of staff
Train and build capacity of site data clerks in entering data in the database, running data checks for data cleaning, and making backups of the database.
Ensure data clerks works according to the scope of work and standard operating procedures.
Monitoring and Supply of M&E tools
To ensure M&E system are in place working well in all aspect of data management
To ensure M&E tools supplied at the facilities and reported during stock out on time eg: Pre-ART, ART registers, CTC1 and CTC2 cards, Appointments register etc.
Assist data clerks to produce appointment list of patients expected to clinic and give these lists to ART nurses.
Troubleshooting of IT equipment’s, MYSQL and ACCESS databases
Provide IT support to CTC based computers and to AGPAHI purchased computers at laboratory, pharmacy and RCH.
Troubleshooting MYSQL and ACCESS databases during the malfunction of the system E.g.: Front End crushed, MYSQL server stop functioning, window computer corrupt.
Updating, configuration and installations of software into computers and CTC2 databases.
Data collection, verification, processing, entry and Data quality Management
Review data collection tools used against the required reports and provide advice and assistance in improving these tools.
To ensure data verifications into paper based system and CTC2 databases are done on monthly basis
To ensures data entries are done accurate, completely into CTC2 databases and PMTCT data entered accurate and complete into District health Information system (DHIS)
To participate in quarterly Data collections, verification and processing into the system.
Data Analysis
Participate actively at internal and external meetings, trainings and workshops concerning data issues and other project activities as delegated by the dotted line supervisors with various stakeholders; assume representational responsibilities when asked,
Ensure proper reporting/communication to dotted line supervisors
Quality improvement activities
Work closely with data clerks to support quality improvement activities.
Perform QI performance measurement from data collection, data entry and data verification.
QI capacity building to site staffs in order to get quality data.
Qualifications:
Certifications related to the post; Advanced Diploma in IT or Bachelor’s Degree in
Computer Sciences.
Computer literacy, with comfortable working experience with the basic Microsoft packages (outlook, internet, word, excel & power point).
At least one year experience in data management or database administration.
Knowledge and skills:
Professional knowledge and skills the person in this role must have.
Knowledge of MySQL and Access Database and statistical packages like STATA, SPSS and The NACP CTC2 Database will be an added advantage.
Other requirements:
Fluent reading, writing, and speaking in both Kiswahili and English
Due to nature of the work, this job requires frequent travel to the sites
HOW TO APPLY
AGPAHI is an equal opportunities employer and these positions are open to all, but ONLY qualified candidates should submit a CV and a cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position and references to AGPAHI. For those who will send e-copies please send cover letter and CV saved in your names.
Submissions may be sent to:
EXECUTIVE DIRECTOR
AGPAHI
P.O. BOX 38252
Plot 373, Mtitu Street, East Upanga
Dar es Salaam,
Tanzania. Or e-mail: recruitment@agpahi.or.tz
Website: www.agpahi.or.tz
RESPONSIBLE TO: Program Coordinator: Communication and Community Outreach
LOCATION: Dar es Salaam
PURPOSE OF THE POSITION: AGPAHI is a service oriented national Organization working to improve Children and families’ health by eliminating pediatric HIV & AIDS through capacity building, advocacy, community outreach, service linkages, research, prevention and treatment.
It works in partnership to create and implement innovative solutions for improved healthcare. Thus, AGPAHI is looking to recruit a Program Officer to provide support in communication and community outreach initiatives that builds awareness to the program/stakeholders. He/she will have to inform the mass about the importance and availability of services to prevent and treat pediatric AIDS and support scale-up and increase utilization of these services.
He/she will work closely with the Program Coordinator communication and community outreach to identify program opportunities, address key obstacles through advocacy and provide technical guidance on program documentation.
Major duties and responsibilities
Under the guidance of the Program Coordinator, implement and update the communication and outreach strategies for AGPAHI programs
Support in the preparation of annual work plans and budget for the Communication and Outreach activities.
Support AGPAHI’s technical team in relation to communication and communityoutreach activities.
Prepare quarterly narrative reports against the costed work plan and performance indicators on communication and community outreach activities.
Monitor effectively on progress of organization’s communication and community outreach strategies and program activities.
Manage project partnership with partners and other projects that will emerge related to communication and outreach supported by AGPAHI.
Under the guidance of the Program Coordinator, liaison the program with advocacy agendas to be cascaded to other stakeholders and air out views for change.
Main roles under communication:
Work with relevant media houses to increase awareness and education on HIV and AI
Develop and maintain Organization media portfolio to provide coverage on AGPAHI work in the lake zone.
Support in coordinating the production and airing of radio programs.
In collaboration with Program Officers/Sub guarantees at program level, Support the production and dissemination of Information, education and Communication (IEC) materials.
Support in the preparation of site briefs and speeches for senior AGPAHI officers for high level events.
In collaboration with the team, plan and support coordination of events and ceremonies at the field (e.g. CTC inaugurations, vehicle/equipment handover events, Children camp etc.)
Ensure that all IEC materials conform to the donor, AGPAHI and other partner’s branding guidelines.
Field travels to document programs success stories and best practices and share with partners through various media.
Support the management of AGPAHI website by conducting the following specific tasks:
Edit content to ensure that the information is accurate with suitable images as per AGPAHI guidelines.
Constant review the information already placed into the website and maintains existing content.
Maintain the Organization blog to ensure that it is always updated, ost news and respond to readers’ comments.
Ensure that all content intended for publication on the website/blog is in compliance with the Organization mission and vision.
Ensure creativity by designing visual and interactive presentation of content on the web.
Moderate number of visitors visiting the website for Quality Improvement purposes.
Ensure that videos and images uploaded on the website/blog that involves vulnerable audiences are treated with caution and due respec
Produces a consistent visual image on website & blog including maintenance of templates.
Main roles under Community Outreach:
Increase mass campaign through community sensitization.
Enhance participation of policy makers to advocate for AGPAHI programs and address identified obstacles for the success of pediatric AIDS elimination.
Work with the community linkages team to understand the work of the districts councils and areas for mutual collaboration.
Support the technical team to identify areas of support and scaling up of community outreach initiatives.
Identify good will ambassadors who can strongly advocate for AGPAHI programs.
Participate in AGPAHI technical team meetings to update technical team on the quarterly activities and get updates from technical team on program implementation.
Participate in external meetings and events as requested, including at local, regional and national levels.
Collaboration and networking with like-minded Organizations in various meetings and/or events.
REQUIRED QUALIFICATIONS:
Education and experience
A degree in Social Sciences, Law, Mass Communications, journalism or related field.
At least three years of experience in HIV/AIDS Communication and Advocacy programs in Tanzania.
Knowledge and understanding of internet operations and functionality.
Knowledge and understanding of current editing, authoring tools such as Joomla.
Essential skills and knowledge
Quick learner, energetic, independent and self-motivated.
.Excellent journalistic verbal and writing skills - ability to write simply for diverse audiences.
Knowledge of existing in country key players for HIV & AIDS related networks or the willingness to acquire this knowledge quickly.
Experience in working with NGOs.
Team building skills and ability to establish or identify HIV AIDS related networks.
Ability to frequently travel to the field (up to 50%).
Desirable skills and knowledge
Excellent interpersonal skills, high levels of self-motivation and integrity.
Knowledge of Kiswahili language in document translation is an advantage.
Creativity and personal initiative towards program implementation.
Good computer skills in Word, Excel and PowerPoint.
Experience of working with a wide range of stakeholders, with proven ability to provide support to communication and advocacy initiatives.
Job Title: Procurement & Logistic Officer
Responsible to: Support Service Manager
Work Station: Dar es Salaam
Purpose of post:To assist AGPAHI’s Operations with operational, logistical & Procurements issues.
RESPONSIBILITIES AND TASKS:
Procurement & Logistic Officer will be assisting the Support Service Manager in the following duties:-
QUALIFICATIONS & EXPERIENCE Procurement:
Understand the Role of the Procurement Function within the Organization.
Assess the Effectiveness of the Procurement Function.
Effectively Plan and Manage Procurement Projects as per USG rules and Reg
Implement and Develop Commodity based Procurement within the Organization.
Assess Commodity Markets, Benchmark Suppliers.
Build and Analyze Comprehensive Tender Documentation.
Understand and Build Effective Pricing Models.
Negotiate Effectively.
Deliver Real Bottom Line Efficiencies and Cost Savings.
Inventory
Prepare required quarterly and year-end reports related to property inventory and maintenance for Dar and Region Offices.
Maintain inventory of all AGPAHI property for the Dar Office and all the sub- offices.
Property Maintenance
Monitor all properties for maintenance requirements as well as responds to specific maintenance requests from staff.
Make recommendations and works with appropriate vendors for maintenance, repair, and/or disposal of AGPAHI property.
Arrange for property disposal in accordance with AGPAHI regulations/policies.
Vehicle Maintenance & Fuel Monitoring
Review and compile monthly reports for all AGPAHI vehicles reporting on their maintenance & fuel usage.
Compile explanations to any alarming concerns on their fuel usage or vehicle maintenance that may arise.
Qualifications & Experience
Supervisory and general office administration, procurement, and logistical skills.
Advanced certificate in Strategic Procurement will be an added advantage.
Fluent reading, writing, and speaking.
1 year experience in dealing with procurement, and logistical activities and experience in dealing with in-house stock management.
Additional experience working with Government of Tanzania offices (MoH & TRA) for VAT exemptions.
A Bachelor’s degree in Procurement and supplies management. Issued by PSPTB（Procurement and Supplies. Professional and technician Board).
Co-ordinate Care and treatment and integrated RCH activities at local partner sites
Provision of routine constructive feedback on program performance toward target in both AGPAHI and sub grantees in collaboration with Program Officers, Clinical Services.
Tracking of all program activities in the field office and recording ensuring that they are within the time frame and in line with the program goals and objectives.
Tracking of all program activities on weekly basis to make sure that all program units adhere to work plan in collaboration with SPO M&E.
Routine data collection both quantitative and qualitative for routine program trackingAssist the districts on identification site staff training needs in PMTCT and C&T
Position Title: Program Officer, Monitoring &Evaluation
Working Station: Shinyanga
Reports to: Program Coordinator Monitoring &Evaluation
Purpose of the position: Under the guidance of and reporting to RPC; the program officer monitoring and evaluation will provide technical support to health facilities in Shinyanga region; this includes planning and implementation of HIV/AIDS programs supported by AGPAHI. Training of staff and visit to AGPAHI supported sites, participate in data collection and ensure proper patient recording system.
Principal Functions:
Monitor program activities that fall under the Regional Office
in collaboration with Program Officers, Clinical Services.
Monitoring and evaluation capacity building to sub grantees staffs as well as AGPAHI staffs at filed office.
To train (on job and formal training) data clerk and other site staffs on site data management.
Capacity building of site and AGPAHI staff on M&E techniques, and strengthen and encourage the data use for decision making process.
System strengthening at District/Regional level for report collection, aggregation and storage.
Report collection, compilation, and submission to AGPAHI, donors and other stakeholders;
Support the sub-grantees and sites in collaboration with Data Management Officers and Program Officers, Clinical Services to make sure that all quarterly NACP reports are submitted to DACC, RACC and MoHSW (NACP) in time and complete.
Make sure that all program quarterly reports (C&T, PMTCT, TB/HIV, Lab, PITC, supply chain and others) are reported in time and in a required quality in collaboration with PO CS, PO LAB, POCL and other staff.
Work closely and provide technical support to DMO in all matters concerning data management at AGPAHI, sub grantees and site level.
Reviewing of all reporting tool used by AGPAHI or its sub grantees where necessary
Critically review of data collection tools used at AGPAHI health facilities as required or where necessary.
Support or provide advice in improving these tools
Streamline the process of data collection to simplify and fasten the production of reports.
Glaser and other database use for program M&E.
To assure that data entry in the Glaser, site capacity and community assessment databases is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.
To produce several standard reports from the Glaser and SCA and other DB for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders.
Meeting and workshop to represent AGPAHI
Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the SPO M&E or Program Coordinator, M&E.
Evaluation and use of data of the program at field office to inform management of proper decision making process:
Work with technical staff in setting, monitoring and achieving program goals and
targets
Play as key person in preparing and providing constructive performance based feedback to staffs at AGPAHI, sub grantees, sites and other stakeholders.
Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.
Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.
Assist in operation research activities in the organization:
Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.
Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.
Requirements, Qualifications, Skills & Ability:
Applicants should hold a degree in statistics, health sciences, public health, international health, or a related discipline. A background in medicine will be an added advantage.
Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time.
Strong data management and analysis skills with experience in using Microsoft Access and Excel. Experience with SAS, SPSS, STATA, SPECTRUMan advantage.
JOB TITLE: Program Officers, Clinical Services
LOCATION: Shinyanga
REPORTS TO: Senior Program Officer, Clinical Services
Purpose of post:
The Program Officer, Clinical Services is a self- motivated individual who will provide oversight and technical assistance to district and enable them to provide quality integrated RCH/PMTCT and Care and Treatment services. He/she will work as a key member of AGPAHI’s Technical team. The PO will run day to day program implementation activities in Shinyanga Regional Office. He/she will work in close collaboration with other staff members to ensure timely implementation and reporting of activities for AGPAHI supported programs. He/she will also make sure implementation of program activities at sub grantee level is in line with the work plans.
Key responsibilities/ Principal functions:
Assists in co-ordination of Care and Treatment and RCH/ PMTCT programs services
Assists in co-ordination of training of health workers at project sites as deemed necessary
Conduct supportive supervision and technical assistance and share findings with other program staff, the RPM and technical supervisor
Ensure and strengthen linkage between RCH integrated activities and Care and treatment services
Support and monitor implementation of integrated programs including TB/HIV, early infant diagnosis (EID), and PITC according to national guidelines
Participate in the development of individual quarterly work plan, which will contribute to the regional office and head office work plan.
Liaise with laboratory and SCM team to support supply chain management services that ensures availability of HIV commodities at all levels within the districts and maintain continuous communication with MSD
Liaise with community program staff within AGPAHI to coordinate linkages and referral networks within the supported districts.Provide technical inputs and assistance to health facilities and project staff
Visit health facilities and provide onsite technical assistance to health facilities and project staff including sit- ins at the clinic days, assisting sites in data collection and submit to direct supervisor.
Together with sub grantees, plan and oversee sub grantee site activities as stipulated in proposals (To systematically monitor the progress versus planned activities / targets.)
Providing feedback to sub grantee and other relevant stakeholders based on integrated supportive supervision, M&E and specific departmental reports.
To systematically provide guidance for improvement and follow up whether or not issues have been solved, or advice has been followed
Coach sub-grantees in proposal writing i.e. prioritizing activities, development of work plans and budgeting.
Participate in development of proposals and work plans for PMTCT and C&T sub grantee
Interact with district mentors to assess needs and provide technical support where need identified.
Conduct comprehensive supportive supervision in close collaboration with district teams and other implementing partners when necessary.
Facilitate quality improvement of service delivery by sub-grantees
Apply QI principles in regular supportive supervision through focusing on priority areas and utilizing QI-based methods /tools for improvement.
Analyzing and providing feedback on results to site staff, CHMT, PC-QI, immediate supervisor and where possible RHMT.
Assist health facilities in formulating, implementing and following up Quality
Improvement Projects (QIPs), providing technical assistance regularly and when requested through regular supportive supervision, QI meetings and other site visits.
Ensure sites trained in QI meet regularly to discuss quality of services and to plan for improvement where needed. This might require the PO to attend the meeting or to receive the meeting minutes and submit to PC-QI.
Perform QI performance measurement to all sites with QI project when time is due
Quarterly report to PC QI on performed activities, challenges and lesson learnt concerning QI
Facilitate monitoring and evaluation of our sub grantees
To perform a systematic supervision of M&E systems and to make effective use of
M&E data to monitor performance and to provide feedback.
Make use of CTC 2 and GLASER data base to monitor performance of sub grantee
Assist sites with quarterly preparation of C&T and RCH activities reports when necessary
Assist in the preparation and review, compilation and submission of RCH , C&T, TB/HIV, PITC reports to the M&E department
Track progress at individuals sites through site visits and reports
To monitor districts to utilize the obligated fund in the given program according the agreement in the proposals
To monitor districts to implement program year activities according to their work plan
Prepare and share site specific monthly report on the performance and implementation of program activities to SPO
Liaise with Grants Officers (GOs) and ensure timely financial cash request and provision of funds to subs as well as making follow up of program progress versus financial use.
Participate in the orientation of newly recruited POCSs and visitors
Facilitate communication with partners
Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Field office and other program staff
Provide feed- back to sub-grantee and other relevant stakeholders based on ISS, M&E and specific departments
Advocate for inclusion of PMTCT and C&T activities in the CCHP
Reflective practice and organizational learning
Document lessons learnt and provide inputs into the way forward/best practices for
project implementation
Assist in the dissemination of lessons learnt and better practices from the program
The POCS will also perform any other responsibilities as assigned by the SPO, CS
or RPM
Qualifications, Skills and ability:
Advance diploma or degree in Medical related field Preference will be given to the
Followings;
Experience in providing HIV care and treatment services.
Minimum of 3 years of clinical experience required with 2 years working experience in HIV/AIDS care and treatment
Excellent knowledge of national and World Health Organization and MOHSW
guidelines on HIV care and treatment
Computer literacy is necessary and the applicant should be comfortable working with the basic Microsoft packages (Word, Excel & PowerPoint)
Title: Program Officer - HEID SERVICES
Report to: Regional Program Coordinator
Location: Shinyanga Field Office
Purpose of the Post
Program officer for HEID services is a self-motivated, hardworking and committed individual who is responsible in implementing and monitoring all activities related to HIV Early Infant Diagnosis (HEID) including DBS sample transportation system. The transportation system of DBS samples includes preparation of quality DBS samples, sample transportation, processing and results back to the facilities. He/she will also provide clinical advice and assist supported sites to scale up EID services and improve DBS results TAT in Shinyanga and Simiyu regions. He/she will also work closely with PO- Pediatric in improving identification of HIV exposed infants as well as infected infants/children and early ART initiation to infected children.
Duties and Responsibilities
Oversee the implementation of EID activities in AGPAHI supported sites.
Assist in the development and implementation of the monitoring and evaluation systems of Early Infant Diagnosis in supported sites.
Provide clinical advice and on-site mentorship to service providers on Early Infant
Diagnosis, presumptive diagnosis and treatment to infants.
Collaborate with RHMTs, CHMTs and HMT to design, implement innovative strategies for improving the HEID services in AGPAHI supported sites.
Work closely with DNA PCR laboratory in ensuring timely delivery and process of DBS samples submitted from all facilities of Shinyanga, Simiyu and Geita regions.
Identify and communicate immediately on rejected and wrongly packed samples to Program officer for laboratory for sample recollection.
Liaise with Program officer- laboratory services and Regional Program Coordinator to ensure effective communication with the EID sites for sample recollection and transportation to Zonal Lab.
Work closely with RCH-PMTCT coordinator, POLS, PC-SCM and RPC and ensure adequate communication and collaboration with them to timely address issues/challenges that may arise.
Work closely with Program coordinator pharmaceutical management and supply chain in monitoring availability of DBS kits in all supported sites.
Ensure all DBS results from Shinyanga and Simiyu are entered into DBS data base at
Zonal laboratory.
Ensure that DBS results are timely received at AGPAHI supported sites through different means such as EMS, SMS printers, EID messaging etc.
Work with EID data clerk at Zonal lab and make sure SMS printers are functioning well.
Identify and communicate the DBS positive results to the respective facilities as soon as they are identified.
Organize and coordinate trainings/workshops/orientation related to HEID services at regional and district level in collaboration with CHMTS and RHMT.
Provide monthly report on the DBS samples sent to Zonal laboratory and results back to facilities.
Minimum Qualification
Advance diploma or degree in Medical related field,
Minimum three years in HIV/AIDS care and treatment programs
Knowledge of work-streams related to health systems strengthening, HIV testing diagnostics, treatment, and strengthening sustainable health supply chain systems;
English language fluency, both written and verbal required.
JOB TITLE: DATA MANAGEMENT
OFFICER LOCATION: Shinyanga
REPORTS TO: Senior Program Monitoring &Evaluation
Purpose of the Post:
AGPAHI Data Management Officers ( DMOs) the main responsibility to oversees the quality of data and its system supporting that are well maintained at office, district level and health facility levels. The primary purpose of the position is to provide a supportive to the data clerks on computerized records, and to ensure that data are captured accurately and maintained in the prescribed manner. Moreover the DMOs work with the district and health facilities (HFs). AGPAHI supported DMOs should ensures the paper based system/electronic databases are well functions and quality of meet the standard required by donors and the government of Tanzania.
Major duties and responsibilities
Data quality
To set mechanisms to ensure that the data clerks work with triage nurse(s) to generate list of patients attending next CTC session.
Through card review or/and sampling check that CTC2 cards are filled correctly and work with CTC clinicians and data clerks to correct any inconsistencies.
To set mechanisms for follow-up poorly filled in CTC2 cards that were sent back to clinicians for corrections and update the corrections into CTC2 database.
Set mechanism to ensure each patient file contains the TB screening tool and that this if filled in by the clinicians during each patient visit
Ensure that the data clerk conduct data cleaning queries regularly, verify the inconsistencies by checking patient cards (CTC2) and verifying with clinicians
Ensure that data clerks perform data checks, and correct mistakes identified before
generating reports.
Ensure that all patient files are arranged in a convenient system so that they can be retrieved quickly. Or ensure that the data clerks manages the files at site level
To ensures that data clerks work with other CTC staff to ensure that files and other documents are kept in a secure place to guarantee patient confidentiality
Data entry
Ensure that all patient information enters into the CTC2 database as soon as forms are received (i.e. on the day that the patient visits the clinic). DMO should work together to clear existing files if any.
Updating and maintaining CTC2 database
Ensure that the CTC2 database is always of the most recent version; work together with NACP and UCC to get the updates
Ensure that the data clerks do a daily backup on either a partitioned hard drive or a separate hard drive.
Proper use of CTC IT equipment
Assure that the provided IT equipment’s are operating well at any time;
Daily update of virus protection;
Collaborate with the CTC coordinator and finance staff to assure that funds provided for IT maintenance and internet are timely used for the right purpose.
Report all problems relating to running of the database and computer to the CTC in charge.
Update IT equipment and data clerk staff inventory on quarterly bases
Supervise the cleanliness and tidiness of computer to all sites.
Conduct timely database trouble shooting whenever needed.
Sharing and effective use of reports
Ensure that the data clerks use the CTC2 database to produce high quality monthly NACP reports and submit these to the CTC coordinator who will then submit these to DACC etc. according to the national data flow and reporting calendar.
Ensure that the data clerks use the CTC2 database to produce monthly reports on patients who are lost to follow up and submit these to the Community Liaison
person, who will use this data to trace these patients.
Other Duties
To work with data clerks and advise them on planning for leave and are informed of their absence at work.
Supervise the use of all the Standard Operating Procedures (SOPs) that are provided;
Perform any other work related issues as assigned to you by your supervisor
Assist data clerk to do simple analysis from the database.
Assist data clerk to manage data flow. Movement of files from point at the facility e.g. Clinician, refill sites, cabinet, to data clerk and back to cabinet and to clinician.
Giving new updates of program and database updates.
Have preparatory meeting: review budgets, data clerk wages, real time status of the facility, mandatory to review file arrangement
Train and build capacity of clinical staff (Clinics in charges, DACCs, clinicians and ART nurses in data recording/documentation on M&E tool/ clinical forms/cards (CRF), using databases for data entry, data cleaning, production of reports and
monitoring performance of staff
Train and build capacity of site data clerks in entering data in the database, running data checks for data cleaning, and making backups of the database.
Ensure data clerks works according to the scope of work and standard operating procedures.
Monitoring and Supply of M&E tools
To ensure M&E system are in place working well in all aspect of data management
To ensure M&E tools supplied at the facilities and reported during stock out on time eg: Pre-ART, ART registers, CTC1 and CTC2 cards, Appointments register etc.
Assist data clerks to produce appointment list of patients expected to clinic and give these lists to ART nurses.
Troubleshooting of IT equipment’s, MYSQL and ACCESS databases
Provide IT support to CTC based computers and to AGPAHI purchased computers at laboratory, pharmacy and RCH.
Troubleshooting MYSQL and ACCESS databases during the malfunction of the system E.g.: Front End crushed, MYSQL server stop functioning, window computer corrupt.
Updating, configuration and installations of software into computers and CTC2 databases.
Data collection, verification, processing, entry and Data quality Management
Review data collection tools used against the required reports and provide advice and assistance in improving these tools.
To ensure data verifications into paper based system and CTC2 databases are done on monthly basis
To ensures data entries are done accurate, completely into CTC2 databases and PMTCT data entered accurate and complete into District health Information system (DHIS)
To participate in quarterly Data collections, verification and processing into the system.
Data Analysis
Participate actively at internal and external meetings, trainings and workshops concerning data issues and other project activities as delegated by the dotted line supervisors with various stakeholders; assume representational responsibilities when asked,
Ensure proper reporting/communication to dotted line supervisors
Quality improvement activities
Work closely with data clerks to support quality improvement activities.
Perform QI performance measurement from data collection, data entry and data verification.
QI capacity building to site staffs in order to get quality data.
Qualifications:
Certifications related to the post; Advanced Diploma in IT or Bachelor’s Degree in
Computer Sciences.
Computer literacy, with comfortable working experience with the basic Microsoft packages (outlook, internet, word, excel & power point).
At least one year experience in data management or database administration.
Knowledge and skills:
Professional knowledge and skills the person in this role must have.
Knowledge of MySQL and Access Database and statistical packages like STATA, SPSS and The NACP CTC2 Database will be an added advantage.
Other requirements:
Fluent reading, writing, and speaking in both Kiswahili and English
Due to nature of the work, this job requires frequent travel to the sites
HOW TO APPLY
AGPAHI is an equal opportunities employer and these positions are open to all, but ONLY qualified candidates should submit a CV and a cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position and references to AGPAHI. For those who will send e-copies please send cover letter and CV saved in your names.
Submissions may be sent to:
EXECUTIVE DIRECTOR
AGPAHI
P.O. BOX 38252
Plot 373, Mtitu Street, East Upanga
Dar es Salaam,
Tanzania. Or e-mail: recruitment@agpahi.or.tz
Website: www.agpahi.or.tz
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