Information Management Officer
The Swedish Civil Contingencies Agency (MSB) is looking for information management officers for its personnel roster willing to be deployed at short notice to various parts of the world. As an information management officer on a MSB operation you will manage information to support the UN system and their partner organizations.
Generic duties
• Manage information to support the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies.
• Determine the data and information elements that are required internally and externally to support both intra and inter-cluster coordination and humanitarian decision-making.
• Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).
• Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements.
• Design and implement a dissemination plan for information products (e.g. situation reports, data, maps).
• Provide training to staff on information systems and standards.
• Undertake data preparedness activities in support of the UN’s response preparedness and contingency planning efforts.
• Establish, maintain, or participate in an information network at the national level geared to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee.
• If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.).
• Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• If required, manage staff working directly on information management and information technology activities.
• Apply global information management standards, policies and procedures to guide related activities.
Qualifications
Experience
Experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable.
Qualifications and/or certification in the following applications are desirable: '
MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications.
Education
An advanced university degree (Master’s degree or equivalent) in business administration (information management), disaster and emergency management, geographic information systems, information management, statistics or social sciences, or related area. A first level university degree (Bachelor’s degree or equivalent) combined with relevant professional experience may be accepted in lieu of the advanced university degree.
Languages
Excellent command of oral and written English is a requirement. Knowledge of French, Spanish, Arabic, Chinese or Russian is an asset.
Other requirements
Candidates must be physically capable and medically fit to work and travel and will be required to undergo a pre-employment medical examination by a licensed physician before being contracted.
Candidates under serious consideration must inform their employers of their potential assignment with the MSB and obtain a written agreement in which the employer confirms his/her intention of releasing the candidate on short notice upon request from the MSB.
Profile
We are looking for men and women with a strong commitment towards humanitarian relief and disaster operations. It is of utmost priority that candidates understand, respect and act in the sprit of the mandate and core values of the MSB. The candidate must possess a high level of professional and personal maturity together with an ability to establish and maintain effective working relationships with colleagues, managers and external partners, such as UN organisations, NGOs, recipient governments and host populations. Candidates must be able to interact with sensitivity and display respect for diversity and gender in multi-cultural environments. A capacity for working under pressure is essential, as work is often in difficult and demanding conditions, where the focus frequently shifts due to changes in priority. The candidate is expected to have excellent analytical and communicative skills, show initiative and take both a hands-on and an analytical approach to tasks and problems.
Contractual conditions
All MSB operational personnel are registered on a roster which contains a wide range of professions and competencies. Individuals recruited to the roster take the MSB’s introduction course and any specialist training courses required. It is from this roster that we select personnel when an operation is to be executed. Working with the MSB on an overseas operation means that personnel from the roster are temporarily employed by the MSB. The MSB pays wages, insurances, travel costs and subsistence allowance during the operation. In addition, participants on introduction courses and relevant specialist training courses receive remuneration from the MSB.
State “Information management officer” in the subject line. Follow the link to find the forms for EU CV and health declaration http://www.msb.se/en/Tools/Vacancies/Information-management-officers-/
The Swedish Civil Contingencies Agency applies a policy of equal opportunities and takes care to avoid any form of discrimination. We strive for gender balance and qualified female candidates are strongly encouraged to apply.
Generic duties
• Manage information to support the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies.
• Determine the data and information elements that are required internally and externally to support both intra and inter-cluster coordination and humanitarian decision-making.
• Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).
• Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements.
• Design and implement a dissemination plan for information products (e.g. situation reports, data, maps).
• Provide training to staff on information systems and standards.
• Undertake data preparedness activities in support of the UN’s response preparedness and contingency planning efforts.
• Establish, maintain, or participate in an information network at the national level geared to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee.
• If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.).
• Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• If required, manage staff working directly on information management and information technology activities.
• Apply global information management standards, policies and procedures to guide related activities.
Qualifications
Experience
Experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable.
Qualifications and/or certification in the following applications are desirable: '
MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications.
Education
An advanced university degree (Master’s degree or equivalent) in business administration (information management), disaster and emergency management, geographic information systems, information management, statistics or social sciences, or related area. A first level university degree (Bachelor’s degree or equivalent) combined with relevant professional experience may be accepted in lieu of the advanced university degree.
Languages
Excellent command of oral and written English is a requirement. Knowledge of French, Spanish, Arabic, Chinese or Russian is an asset.
Other requirements
Candidates must be physically capable and medically fit to work and travel and will be required to undergo a pre-employment medical examination by a licensed physician before being contracted.
Candidates under serious consideration must inform their employers of their potential assignment with the MSB and obtain a written agreement in which the employer confirms his/her intention of releasing the candidate on short notice upon request from the MSB.
Profile
We are looking for men and women with a strong commitment towards humanitarian relief and disaster operations. It is of utmost priority that candidates understand, respect and act in the sprit of the mandate and core values of the MSB. The candidate must possess a high level of professional and personal maturity together with an ability to establish and maintain effective working relationships with colleagues, managers and external partners, such as UN organisations, NGOs, recipient governments and host populations. Candidates must be able to interact with sensitivity and display respect for diversity and gender in multi-cultural environments. A capacity for working under pressure is essential, as work is often in difficult and demanding conditions, where the focus frequently shifts due to changes in priority. The candidate is expected to have excellent analytical and communicative skills, show initiative and take both a hands-on and an analytical approach to tasks and problems.
Contractual conditions
All MSB operational personnel are registered on a roster which contains a wide range of professions and competencies. Individuals recruited to the roster take the MSB’s introduction course and any specialist training courses required. It is from this roster that we select personnel when an operation is to be executed. Working with the MSB on an overseas operation means that personnel from the roster are temporarily employed by the MSB. The MSB pays wages, insurances, travel costs and subsistence allowance during the operation. In addition, participants on introduction courses and relevant specialist training courses receive remuneration from the MSB.
How to apply
Your application, which should take the form of a personal letter applying for the post, must be accompanied by a completed "EU CV" (in English) and a "health declaration" and be submitted via e-mail to klara.sjoholm@msb.se State “Information management officer” in the subject line. Follow the link to find the forms for EU CV and health declaration http://www.msb.se/en/Tools/Vacancies/Information-management-officers-/
The Swedish Civil Contingencies Agency applies a policy of equal opportunities and takes care to avoid any form of discrimination. We strive for gender balance and qualified female candidates are strongly encouraged to apply.
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