PROGRAMME SUPPORT AND DEVELOPMENT OFFICER
New Caledonia (France) - Noumea
PHD GRANT MANAGEMENT UNIT
In recent years the business model for PHD has changed substantially. Whereas in the past the division’s work primarily focussed on providing technical assistance, an increasing amount of PHD work now involves grant management as PHD has increasingly become a conduit to channel funds to national governments and civil society organisations. In 2010 grants to countries were budgeted at approximately USD 15 million with the major donors being the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF), Asian Development Bank, AusAID and the New Zealand Aid Programme.
The Grant Management Unit (GMU) is a facility within the PHD dedicated to managing public health-related grants to sub-recipients—including PICTs, nongovernmental organisations, regional organisations and civil society organisations—in a harmonious and coordinated way. The unit will provide best grant management practices and enhance overall PHD capability for harmonised and high quality management of projects.
Initially the GMU will concentrate on harmonising and standardising grant management processes and procedures for two of PHD’s largest donor projects, the GF Multi-country Western Pacific (MWP) program and the Pacific Response Fund, to deliver high quality, performance-based funding services to the countries and regional partners.
GMU comprises three teams: 1) the Grant Coordination Team, 2) the Finance Team and 3) the Procurement and Supply Management Team.
The Programme Support and Development Officer is a member of GMU and brings programme support and systems development and improvement expertise to the GMU and to PHD. The position contributes to the ‘whole-of-health’ approach of the PHD and supports its matrix-based country-focussed work. In particular, it works closely with the Systems Development Officer and the Management Support Team.
As a result of the organisational reform, the overall scope of the role and in particular the internal and external working relationships at SPC may be subject to change.
KEY RESULT AREAS
The position of Programme Support and Development Officer encompasses the following major functions or key result areas:
Overall burden and impact of diseases
1. National and regional strategies
• Developing and/or strengthening systems for grant management.
Strengthened national health systems
2. Country capacity building
• Managing the implementation of recommended outcomes resulting from the review of in-country capacity to provide transparent reporting relevant to grant and donor requirements and to bring a more systematic, risk based approach to GMU’s processing of grant related documentation.
Determinants of health
3. Gender and human rights sensitivity
• Supporting the GMU Manager and Grant Coordination Team Leader in the development of an overall governance framework for gender and human rights to be considered by PICTs in funding applications and routine reporting.
Scope, efficiency and impact of interventions
4. Quality and compliance
• Providing quality assurance for narrative and financial reports to ensure all stakeholders have access to accurate, consistent information and programme outputs that are aligned to expenses and budgets.
• Reviewing supporting documents and reports from grant implementers to assess the verification status to be given to the presented materials.
5. Knowledge sharing
• Ensuring that new and/or existing programme and financial management systems are documented and reviewed on a routine basis to ensure a consistent approach to grant management within the framework of SPC’s corporate policies and procedures.
• Supporting the GMU teams in the management of specific challenges and risks and providing detailed reporting on variances, risks, and achievements.
6. Optimised investments
• Ensuring that new and/or existing programme and financial management systems are documented and reviewed on a routine basis to result in a consistent approach to grant management within the framework of SPC’s corporate policies and procedures.
• Supporting the GMU teams in the management of specific challenges, project managing particular risks and providing detailed reporting on variances, risks, and achievements.
7. Alignment and harmonisation
• Working with team members to produce systematic, uniform approaches to the production of documentation and reports and ensure they are styled according to the SPC corporate requirements.
• Provide input into the streamlining and development of GMU information management systems in collaboration with the Office of the Director and SPC’s IT Section.
QUALIFICATIONS AND EXPERIENCE
Essential
• Graduate qualification in a field relevant to the position (such as business, project management or other related field).
• Minimum of five years of relevant work experience.
• Demonstrated track record in strengthening systems and processes to improve outcomes.
• Experience in developing policies, manuals and standard operating procedures.
• Knowledge of implementing organisational change.
• Work experience in a developing country environment preferably within the Pacific region.
• Demonstrated skills in cross-cultural communication (written and oral) and teamwork with people from different cultural and educational backgrounds.
• Recent experience in dealing with senior level officials on issues requiring tact and diplomacy.
• Excellent organisational skills.
• Advanced computer skills using Microsoft Office Word, Excel, PowerPoint and Outlook.
• Fluency, both oral and written, in the English language.
Desirable
• Qualification or work experience in public health.
• Demonstrated experience with donor grant or loan-making schemes.
• Previous relevant work experience in delivering training and assessing its effectiveness.
• Previous relevant work experience in developing countries, ideally in the Pacific Islands region.
• Project management experience.
• Working knowledge of the French language.
The closing date for applications is 7 March 2011.
Applicants are asked to use SPC’s online recruitment system by following the link http://www.spc.int/job.html.
Applicants who cannot access the online recruitment system may send their documents to: Director-General, Secretariat of the Pacific Community, P.O. Box D5, 98848 NOUMEA CEDEX, New Caledonia or submit them by fax (+687 26 38 18) or email (spc@spc.int, preferably as an electronic attachment in Microsoft Word format).
Applicants should provide their curriculum vitae and specifically address how their qualifications, knowledge and experience demonstrate their ability to successfully undertake the duties and responsibilities of the position in their cover letter. They should also provide names and contact details of three referees.
PHD GRANT MANAGEMENT UNIT
In recent years the business model for PHD has changed substantially. Whereas in the past the division’s work primarily focussed on providing technical assistance, an increasing amount of PHD work now involves grant management as PHD has increasingly become a conduit to channel funds to national governments and civil society organisations. In 2010 grants to countries were budgeted at approximately USD 15 million with the major donors being the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF), Asian Development Bank, AusAID and the New Zealand Aid Programme.
The Grant Management Unit (GMU) is a facility within the PHD dedicated to managing public health-related grants to sub-recipients—including PICTs, nongovernmental organisations, regional organisations and civil society organisations—in a harmonious and coordinated way. The unit will provide best grant management practices and enhance overall PHD capability for harmonised and high quality management of projects.
Initially the GMU will concentrate on harmonising and standardising grant management processes and procedures for two of PHD’s largest donor projects, the GF Multi-country Western Pacific (MWP) program and the Pacific Response Fund, to deliver high quality, performance-based funding services to the countries and regional partners.
GMU comprises three teams: 1) the Grant Coordination Team, 2) the Finance Team and 3) the Procurement and Supply Management Team.
The Programme Support and Development Officer is a member of GMU and brings programme support and systems development and improvement expertise to the GMU and to PHD. The position contributes to the ‘whole-of-health’ approach of the PHD and supports its matrix-based country-focussed work. In particular, it works closely with the Systems Development Officer and the Management Support Team.
As a result of the organisational reform, the overall scope of the role and in particular the internal and external working relationships at SPC may be subject to change.
KEY RESULT AREAS
The position of Programme Support and Development Officer encompasses the following major functions or key result areas:
Overall burden and impact of diseases
1. National and regional strategies
• Developing and/or strengthening systems for grant management.
Strengthened national health systems
2. Country capacity building
• Managing the implementation of recommended outcomes resulting from the review of in-country capacity to provide transparent reporting relevant to grant and donor requirements and to bring a more systematic, risk based approach to GMU’s processing of grant related documentation.
Determinants of health
3. Gender and human rights sensitivity
• Supporting the GMU Manager and Grant Coordination Team Leader in the development of an overall governance framework for gender and human rights to be considered by PICTs in funding applications and routine reporting.
Scope, efficiency and impact of interventions
4. Quality and compliance
• Providing quality assurance for narrative and financial reports to ensure all stakeholders have access to accurate, consistent information and programme outputs that are aligned to expenses and budgets.
• Reviewing supporting documents and reports from grant implementers to assess the verification status to be given to the presented materials.
5. Knowledge sharing
• Ensuring that new and/or existing programme and financial management systems are documented and reviewed on a routine basis to ensure a consistent approach to grant management within the framework of SPC’s corporate policies and procedures.
• Supporting the GMU teams in the management of specific challenges and risks and providing detailed reporting on variances, risks, and achievements.
6. Optimised investments
• Ensuring that new and/or existing programme and financial management systems are documented and reviewed on a routine basis to result in a consistent approach to grant management within the framework of SPC’s corporate policies and procedures.
• Supporting the GMU teams in the management of specific challenges, project managing particular risks and providing detailed reporting on variances, risks, and achievements.
7. Alignment and harmonisation
• Working with team members to produce systematic, uniform approaches to the production of documentation and reports and ensure they are styled according to the SPC corporate requirements.
• Provide input into the streamlining and development of GMU information management systems in collaboration with the Office of the Director and SPC’s IT Section.
QUALIFICATIONS AND EXPERIENCE
Essential
• Graduate qualification in a field relevant to the position (such as business, project management or other related field).
• Minimum of five years of relevant work experience.
• Demonstrated track record in strengthening systems and processes to improve outcomes.
• Experience in developing policies, manuals and standard operating procedures.
• Knowledge of implementing organisational change.
• Work experience in a developing country environment preferably within the Pacific region.
• Demonstrated skills in cross-cultural communication (written and oral) and teamwork with people from different cultural and educational backgrounds.
• Recent experience in dealing with senior level officials on issues requiring tact and diplomacy.
• Excellent organisational skills.
• Advanced computer skills using Microsoft Office Word, Excel, PowerPoint and Outlook.
• Fluency, both oral and written, in the English language.
Desirable
• Qualification or work experience in public health.
• Demonstrated experience with donor grant or loan-making schemes.
• Previous relevant work experience in delivering training and assessing its effectiveness.
• Previous relevant work experience in developing countries, ideally in the Pacific Islands region.
• Project management experience.
• Working knowledge of the French language.
How to apply
APPLICATION PROCEDURESThe closing date for applications is 7 March 2011.
Applicants are asked to use SPC’s online recruitment system by following the link http://www.spc.int/job.html.
Applicants who cannot access the online recruitment system may send their documents to: Director-General, Secretariat of the Pacific Community, P.O. Box D5, 98848 NOUMEA CEDEX, New Caledonia or submit them by fax (+687 26 38 18) or email (spc@spc.int, preferably as an electronic attachment in Microsoft Word format).
Applicants should provide their curriculum vitae and specifically address how their qualifications, knowledge and experience demonstrate their ability to successfully undertake the duties and responsibilities of the position in their cover letter. They should also provide names and contact details of three referees.
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