Special Assistant to the Executive Director / Grade 04
Role Summary
The Special Assistant supports the Executive Director (ED) in carrying out his duties, particularly with regard to the effective planning and overall co-ordination of the ED’s external engagements, including travel and meeting support and follow up on decisions and action points. Extensive travel in peak periods of the year may be required.
Key Responsibilities
• Planning the ED’s external engagements. This includes liaising with relevant internal teams and external partners, coordinating and/or developing content and ensuring prompt follow-up action
• Undertake analysis and research, collate technical/policy-related and other contextual information to respond to external enquiries to the OED, prepare relevant briefings and prepare for external engagements as required
• Draft and/or ensure the timely delivery of talking points, presentations/speeches and briefing notes, and other materials required for the ED’s various external engagements, or co-ordinate drafting/editing where several parties are contributing
• Co-ordinate the preparation of the ED’s trip itineraries, including making available to assistants the information necessary to execute the logistical aspects of travel preparation
• Provide on-the-road support to the ED as requested, including taking minutes and notes at meetings and preparation of follow-up memoranda/reports, letters and notes for the record
• Keep the ED, as well as the OED, briefed and informed on progress across issues and areas of actions, summarizing key documents and data relevant to decision making
• Assist the OED in responding to day-to-day requests, particularly if a rapid response is required, serving as an initial point of contact for such requests and taking action as directed
• Other relevant duties as required
PERSON SPECIFICATION
Qualifications
Essential: Advanced university degree in business/public administration, social sciences or a related field or equivalent professional training or study/work experience.
Experience
Essential: Three to six years’ experience in project management, preferably with development experience.
Competencies
(The Global Fund has a “core competency framework” setting out standard behaviors that are expected of all staff. Only the key competencies for this role are listed. The selected candidate would be expected to demonstrate adequate levels across all core competencies).
Languages:
Excellent knowledge of English. Fluency in French is highly desirable and knowledge of other languages would be considered advantageous.
Technical Skills:
• Well-developed planning and organizational abilities
• Well-honed interpersonal skills, with the ability to establish rapport with a wide variety of individuals
• Discretion and confidentiality;
• Excellent writing and presentation skills
• Ability to work under pressure and to deadlines
Core Competencies:
• Gathering Information
• Sound Decision-Making
• Demonstrating Accountability and Commitment
• Communicating Effectively
• Promoting Team Work
• Results-Oriented
The Global Fund
Since our launch in 2002, we’ve committed more than US$21.7 billion in over 150 countries to help fight AIDS, Tuberculosis and Malaria. To date, our programs have saved 6.5 million lives worldwide.
Our success is due to one thing, collaboration. We believe passionately in the power of collaborative effort. Be that working to improve internal functions, or working with our service delivery partners in the field. It all comes down to one thing: an unrelenting commitment to do better.
We plan to do better still in 2011. But for our plans to become a reality we need to find some exceptional people. People who share our passion and commitment to work together. People who are “best in class” in their chosen field. And most of all, people who want to make a difference to the lives of others.
The Special Assistant supports the Executive Director (ED) in carrying out his duties, particularly with regard to the effective planning and overall co-ordination of the ED’s external engagements, including travel and meeting support and follow up on decisions and action points. Extensive travel in peak periods of the year may be required.
Key Responsibilities
• Planning the ED’s external engagements. This includes liaising with relevant internal teams and external partners, coordinating and/or developing content and ensuring prompt follow-up action
• Undertake analysis and research, collate technical/policy-related and other contextual information to respond to external enquiries to the OED, prepare relevant briefings and prepare for external engagements as required
• Draft and/or ensure the timely delivery of talking points, presentations/speeches and briefing notes, and other materials required for the ED’s various external engagements, or co-ordinate drafting/editing where several parties are contributing
• Co-ordinate the preparation of the ED’s trip itineraries, including making available to assistants the information necessary to execute the logistical aspects of travel preparation
• Provide on-the-road support to the ED as requested, including taking minutes and notes at meetings and preparation of follow-up memoranda/reports, letters and notes for the record
• Keep the ED, as well as the OED, briefed and informed on progress across issues and areas of actions, summarizing key documents and data relevant to decision making
• Assist the OED in responding to day-to-day requests, particularly if a rapid response is required, serving as an initial point of contact for such requests and taking action as directed
• Other relevant duties as required
PERSON SPECIFICATION
Qualifications
Essential: Advanced university degree in business/public administration, social sciences or a related field or equivalent professional training or study/work experience.
Experience
Essential: Three to six years’ experience in project management, preferably with development experience.
Competencies
(The Global Fund has a “core competency framework” setting out standard behaviors that are expected of all staff. Only the key competencies for this role are listed. The selected candidate would be expected to demonstrate adequate levels across all core competencies).
Languages:
Excellent knowledge of English. Fluency in French is highly desirable and knowledge of other languages would be considered advantageous.
Technical Skills:
• Well-developed planning and organizational abilities
• Well-honed interpersonal skills, with the ability to establish rapport with a wide variety of individuals
• Discretion and confidentiality;
• Excellent writing and presentation skills
• Ability to work under pressure and to deadlines
Core Competencies:
• Gathering Information
• Sound Decision-Making
• Demonstrating Accountability and Commitment
• Communicating Effectively
• Promoting Team Work
• Results-Oriented
The Global Fund
Since our launch in 2002, we’ve committed more than US$21.7 billion in over 150 countries to help fight AIDS, Tuberculosis and Malaria. To date, our programs have saved 6.5 million lives worldwide.
Our success is due to one thing, collaboration. We believe passionately in the power of collaborative effort. Be that working to improve internal functions, or working with our service delivery partners in the field. It all comes down to one thing: an unrelenting commitment to do better.
We plan to do better still in 2011. But for our plans to become a reality we need to find some exceptional people. People who share our passion and commitment to work together. People who are “best in class” in their chosen field. And most of all, people who want to make a difference to the lives of others.
How to apply
http://www.theglobalfund.org/en/employment/
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