Administrative Assistant / Executive Secretary

Hanns Seidel Foundation, a political foundation with its Headquarters in Munich, Germany, seeks to hire a professional Administrative Assistant / Executive Secretary.

The position is open to qualified Kenyan citizens and is based in Nairobi.

Secretarial Duties/Administrative Duties

• Draft correspondence, speech writing, edit and finalise documents as required.
• Respond to general enquiries relating to the Foundation.
• Organise workshops, international conferences including invitations, document reproduction, hotel bookings, flight transfers, etc.
• Schedule appointments/meetings with top level executives.
• Conduct research on assigned duties and prepare reports.
• Proof-reading on accuracy of a variety of documents.
• Preparing monthly reports on Kenyan current affairs.
• Deal with personnel insurance matters e.g. Withholding Tax and pension documentation, NHIF, NSSF, PAYE monthly returns documentation, etc.
• Organize duty-free, work permits, VAT exemptions, etc.
• Maintain and update the Foundation’s website.
• Other duties as requested by the Regional Representative and/or Project Assistant.
  

Personal Characteristics

• Objective and high in integrity
• Good analytical skills
• Team player
• Able to maintain confidentiality at all times
• Excellent communication skills (written & verbal)

Qualifications & Competences

• A diploma in secretarial studies or Business Administration is required from a reputable institution.
  
• Candidates from Kianda Secretarial College are encouraged to apply.
  
• Working knowledge of German is desirable but not a must.
  
• Candidates should have a minimum of 5 years working experience in a busy office, preferably in high profile organisations.
• Excellent computer skills (Microsoft Office, Internet, E-mail) required.

Interested candidates should send their detailed C.V. including present position, daytime phone contacts of 3 professional referees to:

The Regional Representative
Hanns Seidel Foundation
hss@hss.or.ke

to reach him on or before Tuesday 5th April 2011.

Only short-listed candidates will be contacted.