Executive Assistant: Corporate and Legal Affairs Canada-Ontario-Toronto

Executive Assistant: Corporate and Legal Affairs

Looking for an exciting career with a Gold industry leader? Join Barrick! Barrick is headquartered in Toronto, Canada and has 26 mining operations with many advanced exploration projects located across 5 continents and a large number of land positions located on some of the most prolific and prospective mineral trends.

Role Purpose:

The role of the Executive Assistant is to proactively arrange and prioritize the appointment schedule to align with the priorities of the Executive Vice President and Vice Presidents of the Corporate and Legal Affairs department. This individual will be required to manage all aspects of paperwork, electronic files, emails, meetings, travel arrangements, conference calls, and follow up on assigned action items and deliverables. The Executive Assistant must possess a strong work ethic, tremendous integrity and the ability to be discreet with confidential information. This role requires a high degree of independent judgment and sophistication, as interactions with other senior executives in the company are frequent. The Executive Assistant requires excellent interpersonal skills, and the ability to interface with team members at all levels of the organization and of varying technical backgrounds.

Duties and Responsibilities:

The Executive Assistant has the following key responsibilities:
Provide administrative support for the EVP and VP’s.
Organize and pro-actively manage daily calendar; screen e-mails and phone calls; coordinate meeting requests and general inquires/information requests for the executives
Prepare and distribute weekly Executive schedule and contact report. Maintain a planned absence/vacation calendar
Generate all necessary communications; including information with regards to meetings, minutes, travel arrangements and general announcements. Ensure all correspondence leaving the department meets department standards and is error free
Informed and engaged with the business calendar and activities, and will interface with functional Executives, department Vice-Presidents and Regional Presidents of operations; and assist in issue follow up and resolution required by the Executives
Arrange meetings of varying sizes; including arrange and set-up of telephone/webcast/video conferences, confirm attendance, prepare agenda, venue, catering and attend to ensure meeting coordination
Compile, maintain and monitor the department's budget spreadsheet, settle invoices and keep accurate, up-to-date and thorough records, and ensure information is easily accessible
Liaise between various joint venture companies, affiliates, and business associates as a representative of the corporate affairs team in a professional and diplomatic manner
Coordinate and manage all travel schedules; including commercial flights, corporate jet, accommodations, itineraries, visa requirements and subsequent expense reports
Prepare PowerPoint presentations, spreadsheets, correspondence, bulletins, and reports in a timely and accurate manner.
Conduct research and support various projects as required, including consolidating multiple resources/information into a consolidated report or presentation
Develop and maintain a centralized data management system for executives; including physical files and electronic files, such as the issues management site.

Plan, coordinate and carryout special events and personal errands as needed

Additional Qualifications:

Strong communication skills, both written and verbal
Proactive, highly organized and extremely detail oriented
Sense of responsibility and ownership - ability to see things through
Ability to quickly learn new tools and continuous improvement focus
Ability to multi-task and manage task or projects to completion
Experience arranging worldwide travel (including time zone adjustments)

Knowledge, Skills, Education & Experience:

Bachelor's Degree in Business or Finance preferred or equivalent experience
5-7 years supporting a senior executive preferably in a global company
Strong technical skills and experience with MS Office Suite is essential (Outlook, Excel, PowerPoint and Word, and Blackberry required)

Job

Executive Assistant

Primary Location

Canada-Ontario-Toronto