OPEC - Information Assistant

Deadline: 5 February 2012 - Job code: INFA

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for an Information Assistant in its Information Center, who provides optimum library services to staff of the OPEC Secretariat and OPEC Member Countries.

Main Responsibilities:

• Handles all aspects of journal (print and electronic) subscriptions, including subscription lists, budget preparation, budget & expenditure reports and processing of invoices, contracts, and claims for missing journal issues.
• Handles all aspects of online subscriptions, including registration and activation of all library/corporate and institutional access to online subscriptions as well as maintenance of assigned user lists for subscriptions.
• Maintains the electronic periodical catalogue using the Library Integrated System Biblioteca2000, including registration and cataloguing of all new subscriptions and updating the electronic Kardex system.
• Prepares and maintains circulation and display journal lists.
• Maintains the physical periodical collection, including handling of the archive storage, selecting journals for binding, shelving and discarding and updating manual records.
• Carries out reference and research services and assists staff, delegates and authorized visitors with reference inquiries and literature search.

Requirements:

• Secondary School certificate plus special courses
• Three years of work experience (with a minimum of one year in a library)
• Proficiency in written and spoken English

Skills and Knowledge:

• Library management system
• MS Office
• Typing
• Copyright Law (data protection)

Offer:

Commensurate remuneration package (i.e. monthly basic salary of € 2.592 x 12 per year) with tax-free benefits and six weeks annual leave.

Applications:

Applicants should kindly complete the "Application Form" which can be downloaded from our website and send their updated curriculum vitae (quoting the job code INFA) to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna - Austria
or
Email: recruitment@opec.org

The deadline for receipt of applications is Sunday, 5 February 2012. Acknowledgements will only be sent to short-listed candidates.