Human Resources Assistant, Nairobi , Kenya
The United Nations Office at Nairobi (UNON) in the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Human Resources Management Service (HRMS), UNON.
Responsibilities
Under the general supervision of the Supervisor, Communications and Outreach Unit, Human Resources Management Service (HRMS) and overall supervision of the Chief, Human Resources Management Service (HRMS), the incumbent will provide Information Technology (IT) support by performing the following duties:
(1) Designing and generating management reports and providing support to other databases used by HRMS staff by (a) supporting and training new and existing users; (b) supporting HR automation programme in collaboration with Information Communication and Technology Service (ICTS) and preparing progress reports; (c) automating needs assessment of HRMS and developing proposal for review by ICTS. (2) Providing support and maintaining HRMS personnel and people-related databases for reporting purposes by (a) ensuring that the information is correct; (b) designing standard and ad-hoc reports in cooperation with client offices; (c) printing and distributing standard IMIS Reporting Facility Application (IRFA) reports; (d) initiating data correction requests and carrying out data fixes; (e) uploading and downloading Integrated Management Information System (IMIS) Personnel Data scripts. (3) Processing IMIS data by:(a) processing index numbers; (b) maintaining Performance Appraisal System (PAS) records in IMIS and preparing PAS summaries; (c) providing e-PAS support to users on request. (4) Providing IMIS support by:(a) acting as the alternate focal point for IMIS support; (b) analyzing, resolving and providing guidance to users; (c) querying SYBASE tables and run tests in IMISDIAG to analyze problems; (d) participating in IMIS user training sessions; (e) assisting users with general computer related problems. (5) Providing back-up INSPIRA support and training new and existing users. (6) Performing any other duties that may be assigned.
Competencies
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks 'outside the box'; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tones, styles and format to match audience; demonstrates openness in sharing information and keeping people informed.Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits inputs by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Completion of secondary school education; supplemental courses/technical certificate in information technology or other related field required.
Work Experience
Seven years of experience in information systems analysis and programming, systems administration and maintenance, software development, technical writing or related area. Familiarity with databases and reporting tools as well as working experience in the UN is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another official language of the UN is an advantage
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice
This position is funded for an initial period of one year and may be subject to extension.
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